Federal-Specific Attributes

Reporting Attributes

The following attributes are supported on purchase orders to capture information required for GovernmentwideTreasury Account Symbol Adjusted Trial Balance System (GTAS) and Digital Accountability and Transparency Act of 2014 (DATA Act) reporting:

Global Attribute Category

• Header: FVxUSPOHeaders
• Schedule: FVxUSPOLineLocations
• Distribution: FVxUSPODistributions

Name	Description	Optional/Required/Not Allowed	Need	Level	FBDI Mapping
Enable for DATA Act reporting	Indicates if the line is or is not DATA Act reportable.	Optional	DATA Act	Header	Global Attribute 1
DATA Act Award Type	Identifies the DATA Act Award Type: Procurement Financial Assistance	Required if Enable for DATA Act reporting is Yes. Otherwise, optional.	DATA Act	Header	Global Attribute 2
Procurement Instrument Identifier (PIID)	The unique identifier of the specific award being reported.	Required if the DATA Act Award Type is Procurement. Optional if the DATA Act Award Type isn't specified. Otherwise, not allowed.	DATA Act	Header	Global Attribute 3
Parent Award ID	The identifier of the procurement award under which the specific award is issued, such as a Federal Supply Schedule. This data element currently applies to procurement actions only.	Required if the DATA Act Award Type is Procurement. Optional if the DATA Act Award Type isn't specified. Otherwise, not allowed.	DATA Act	Header	Global Attribute 4
Federal Assistance Identification Number (FAIN)	The FAIN is the unique ID within the federal agency for each (non-aggregate) financial assistance award.	FAIN or URI is required if the DATA Act Award Type is Financial Assistance. Otherwise, not allowed.	DATA Act	Header	Global Attribute 5
Unique Record Identifier (URI)	An agency defined identifier that's unique for every financial assistance action reported by that agency.	FAIN or Unique Record Identifier (URI) is required if the DATA Act Award Type is Financial Assistance. Otherwise, not allowed.	DATA Act	Header	Global Attribute 6
Trading Partner TAS	Identification code assigned by the Treasury in collaboration with the US Office of Management and Budget (OMB) and the owner agency to the trading partner's individual appropriation, receipt, or other fund account.	Required if Federal or Non-Federal Code is Federal or General Fund. Otherwise, not allowed.	GTAS	Schedule	Global Attribute Number 1
Trading Partner BETC	Identifies the trading partner's type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on). This is derived from the default BETC for the Trading Partner TAS.	Required if the Trading Partner TAS is provided.	CTA and IGT	Schedule	Global Attribute 1
BETC	Identifies the type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on). This is derived from the BETC defined for the Treasury Account Symbol associated with the balancing segment (fund) for the PO Charge Account.	Always required.	Payment Formatting	Distribution	Global Attribute 1

The attributes BETC, Trading Partner TAS, and Trading Partner BETC are used for CTA reclassification transactions. The attributes Enable for DATA Act reporting, DATA Act Award Type, PIID, Parent Award, FAIN, and URI are used for DATA Act reporting.

Note: The DATA Act reporting attributes are enabled for entry only if the Allow Manual Entry of Award Financial Information for DATA Act (ORA_FV_ALLOW_DATA_ACT_MANUAL_AWARD_ENTRY) profile option is set to "Yes."

Importing Attributes

The following attributes are supported for purchase order distributions using the import interface to capture information required for GovernmentwideTreasury Account Symbol Adjusted Trial Balance System (GTAS) and Digital Accountability and Transparency Act of 2014 (DATA Act) reporting:

Global Attribute Category

• Header: FVxUSPOHeaders
• Schedule: FVxUSPOLineLocations
• Distribution: FVxUSPODistributions

Name	Description	Optional/Required/Not Allowed	Need	Level	FBDI Mapping
Enable for DATA Act reporting	Indicates if the line is or is not DATA Act reportable.	Optional	DATA Act	Header	Global Attribute 1
DATA Act Award Type	Identifies the DATA Act Award Type: Procurement Financial Assistance	Required if Enable for DATA Act reporting is Yes. Otherwise, optional.	DATA Act	Header	Global Attribute 2
Procurement Instrument Identifier (PIID)	The unique identifier of the specific award being reported.	Required if the DATA Act Award Type is Procurement. Optional if the DATA Act Award Type is not specified. Otherwise, not allowed.	DATA Act	Header	Global Attribute 3
Parent Award ID	The identifier of the procurement award under which the specific award is issued, such as a Federal Supply Schedule. This data element currently applies to procurement actions only.	Required if the DATA Act Award Type is Procurement. Optional if the DATA Act Award Type is not specified. Otherwise, not allowed.	DATA Act	Header	Global Attribute 4
Federal Assistance Identification Number (FAIN)	The FAIN is the unique ID within the federal agency for each (non-aggregate) financial assistance award.	FAIN or URI is required if the DATA Act Award Type is Financial Assistance. Otherwise, not allowed.	DATA Act	Header	Global Attribute 5
Unique Record Identifier (URI)	An agency defined identifier that is unique for every financial assistance action reported by that agency.	FAIN or Unique Record Identifier (URI) is required if the DATA Act Award Type is Financial Assistance. Otherwise, not allowed.	DATA Act	Header	Global Attribute 6
Trading Partner TAS	Identification code assigned by the Treasury in collaboration with the US Office of Management and Budget (OMB) and the owner agency to the trading partner's individual appropriation, receipt, or other fund account.	Required if Federal or Non-Federal Code is Federal or General Fund. Otherwise, not allowed.	GTAS	Schedule	Global Attribute Number 1
Trading Partner BETC	Identifies the trading partner's type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on). This is derived from the default BETC for the Trading Partner TAS.	Required if the Trading Partner TAS is provided.	CTA and IGT	Schedule	Global Attribute 1
BETC	Identifies the type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on). This is derived from the BETC defined for the Treasury Account Symbol associated with the balancing segment (fund) for the PO Charge Account.	Always required.	Payment Formatting	Distribution	Global Attribute 1

Invoice Transactions

Federal attributes are supported on direct invoice transactions, which are invoices not matched to purchase orders or receipts. These attributes support the GTAS and CTA interfaces along with PAM and SPS payment file formats.

If the required attributes aren't entered on the corresponding invoice lines and invoice distributions, default values are populated (if configured) during invoice validation. If no default value is configured, but the value is required according to the setup, a hold is placed on the invoice. You can either enter the values manually or update the setup and revalidate the invoice.

Global Attribute Category

• Header: FVxUSAPInvoice
• Line: FVxUSAPInvoiceLines
• Distribution: FVxUSAPInvoiceDistributions

You can define the following federal attributes:

Name	Description	Optional/Required/Not Allowed	Level	FBDI Mapping
Payment Reference Number	An optional text field used to record extra information, such as credit card references.	Optional	Header	Global Attribute 1
Payment Justification	Identifies the purpose of the payment. If the invoice header for a federal payment references a Purchase Order (PO) that contains an Award ID in the Procurement Instrument Identifier (PIID) field, the Payment Justification field should default to that PIID. If the invoice header does not reference a PO with a PIID, then the system will check each invoice line (in sequence). If an invoice line references a PO with an Award ID, the Payment Justification field will default to the first PIID found on those lines. If neither the invoice header nor any invoice line references a PO with a PIID, the user must manually enter the justification.	Required when the Regional Information field on the invoice header is set to U.S. Federal Attributes.	Header	Global Attribute 2
Trading Partner TAS	The supplier's Treasury Account Symbol assigned by the Treasury to the individual appropriation, receipt, or other fund account.	Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.	Line	Global Attribute Number 1
Trading Partner BETC	Identifies the trading partner's type of activity (gross disbursement, offsetting collection, investment in Treasury securities, and so on) and the effect of a transaction on the FBWT. Is used in combination with the Trading Partner TAS to classify transactions reported to the Treasury through all Governmentwide Accounting (GWA)-compliant Financial Management Service (FMS) systems.	Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.	Line	Global Attribute 2
BETC	Identifies the type of activity (gross disbursement, offsetting collection, investment in Treasury securities, adjustment, and so on). This is derived from the BETC defined for the Treasury Account Symbol associated with the balancing segment (fund) for the PO Charge Account.	Required if the supplier’s Federal or Non-Federal Code attribute value is either Federal or General Fund.	Distribution	Global Attribute 1
CTA Process Sequence	Sequence of how the CTA was processed for a period.	Optional	Distribution	Global Attribute Number 1
Treasury Account Symbol	The Treasury Account Symbol assigned by the Treasury to the individual appropriation, receipt, or other fund account. This is derived from the fund associated with the invoice distribution.	Optional	Distribution	Global Attribute 2

Important: When you import Payables invoices and credit memos using the FBDI template, you must enter the TAS ID, and not the TAS name, in the GLOBAL_ATTRIBUTE_NUMBER1 column in the AP_INVOICE_LINES_INTERFACE and AP_INVOICE_LINES_ALL tabs. You can download the TAS ID from the Manage Treasury Account Symbols page. To download the TAS ID and other TAS data in a spreadsheet, click Manage in Excel from the Actions menu on the Manage Treasury Account Symbols page.

Voided Payment

Define the Voided Payment attribute on the Manage Payments page for a voided payment.

Global Attribute Category

• Header: FVxUSPayablesTerms

Name	Description	Level	FBDI Mapping
Enable Prompt Payment	Indicates whether the payment is eligible to be included in the federal prompt payment process.	Header	Global Attribute 1
Constructive Acceptance Days	Indicates the number of days after product delivery that is deemed accepted if it had not been previously formally accepted.	Header	Global Attribute Number 1
Invoice Return Days	The number of days an agency has to return an improper invoice.	Header	Global Attribute Number 2
Interest Basis Days	Number of net days for an accelerated payment	Header	Global Attribute Number 3
Create Interest Invoice	Indicates whether an interest invoice should be created as a result of a late payment.	Header	Global Attribute 2

Here’s how you create a reference for a payment that’s being reclassified:

1. On the Home page, click Payables > Payments.

2. In the Tasks panel tab, click Manage Payments.

3. Search for the payment that you want to create a reference for and select the payment number.

4. On the Payment Details tab, select Payments for U.S. Federal in the Regional Information list. This populates the list of voided payments.

5. Select the reclassified payment number in the Voided Payment list.

6. Click Save.

The Voided Payment drop-down lists the payment numbers of the voided payments, based on these criteria:

• The new and the voided payments have the same supplier and supplier site.

• The amount of the new payment is equal to that of the original voided payment.

• The new and the voided payments have the same Agency Location Code (ALC) on their internal bank accounts.

• The new and the voided payments have the same general ledger period.

• The voided payment number isn't associated with another existing payment.