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1. Navigate to the Journal Entries window (Payables > Transactions > Enter).
2. Enter the date you want your new entry or adjusting entry accounted for. You can override the current default date.
3. In the Category field, enter a document sequence category to assign to your subledger entry and derive a sequence number for. You have access to all categories.
4. Enter either the functional currency or a foreign currency in the Currency field.
If you choose the functional currency, the Journal Entries window skips the
currency conversion subzone of the window.
If you choose a foreign currency, enter the data required for currency
translation in the currency conversion subzone of the window.
5. In the Journal Entry Lines region, enter journal entry lines for each entry. You can enter as many accounting entry lines into an entry as you want. You create a line by specifying a line number, an account, and a third party/subidentifier for the debit or credit amount for your line. Follow the steps below to create a journal entry line:
Enter the line number for your entry line in the Line field.
Enter the account segments for your entry in the Account field.
6. Enter any comments in the Comments field to describe your journal lines.
7. Check the Journal Entry Complete box. If your entries are unbalanced, you
cannot check this box. After you mark this box, you cannot change any information
in this window.
8. In the Ref field, you will see the document number to query journal entries by
the document number translated from subledgers.
9. Save your work.
The Posted box is checked when the journal entries are transferred to General
Ledger. The next available sequence number from the chosen document sequence
category is automatically filled in the Num field. The document number to query
journal entries by the document number translated from subledgers is in the Ref
field. The Sequence is defaulted from the Category, and the Period is defaulted
from the Effective Date.
Enter the name of a third party account in the Supplier/Customer field, and
enter the third party’s site. You must enter third party information if a control account was
entered in the Account field.
Enter a debit amount or a credit amount for an entry line. A complete entry
consists of at least one line for the debit amount and at least one other line
for the credit amount.
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