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Outbound Ship Notice / Manifest Data File Organization

The data file produced by this transaction consists of seven levels of data: delivery, delivery allowance / charges, containers, orders, items, item allowance / charges, and item details.

Each data file contains all deliveries on the departure. A complete ship notice is generated for each delivery. Each delivery contains both data specific to that delivery and departure information that applies to all deliveries on the departure. The delivery level is followed by any allowance / charge lines that relate to the entire delivery.

Next, any loose items not in containers are represented as one or more orders, items, item allowance / charges, and item detail records.

Finally, containers on the delivery are processed, beginning with the outermost container and continuing with inner containers. Each container is completely processed, listing the contents as a series of orders, items, item allowance / charges, and item details. Since containers may be nested to any level, processing continues in this manner until no more containers are found. Each outer container is completely processed, including all levels of nested containers, before moving on to the next outer container.

Each ship notice transaction contains one set of records at the header level, including departure data, delivery data, and all location codes and their applicable flexfields.

The shipment header is followed by one or more sets of container data within the delivery.

Each container consists of items from one or more purchase orders. Within the specific purchase order, all included shipped items are listed.

Each item may have a set of item detail records for the lot or serial numbers, and a set of allowance and charge records, if they apply. Both the item detail and allowance / charge records are optional.

The output file is structured as follows:

Summary Tables

The following tables provide a summary description of the data file:

Record Summary

Seq. Data Data Level Record Number Note
1 Control Record CONTROL 0010  
2 Trading Partner Header Flexfields TRADING PARTNER 0020-0050  
4 Warehouse Address SHIPMENT 1000  
5 Warehouse Contact data SHIPMENT 1010  
6 Warehouse Flexfields Data SHIPMENT 1020-1060 Flexfields
7 Pooled Address Data SHIPMENT 1200  
8 Pooled Contact Data SHIPMENT 1210  
9 Destination Address SHIPMENT 1300  
10 Destination Contact SHIPMENT 1310  
11 Destination Flexfields SHIPMENT 1320-1350 Flexfields
12 Consignee Address Data SHIPMENT 1360  
13 Consignee Contact Data SHIPMENT 1370  
14 Customer Flexfields SHIPMENT 1380-1410 Flexfields
15 Customer Global Flexfields SHIPMENT 1420-1460 Flexfields
16 Departure Data SHIPMENT 2000  
17 Departure Data SHIPMENT 2010  
18 Departure Flexfields SHIPMENT 2020-2050 Flexfields
19 Delivery data SHIPMENT 3000  
20 Delivery data SHIPMENT 3010  
21 Delivery Flexfields SHIPMENT 3020-3050 Flexfields
22 Extension Tables Picking level SHIPMENT 3900  
23 Allowance/Charge data SHIPMENT 4000  
24 Shipment Allowance/Charge Flexfields SHIPMENT 4010-4040 Flexfields
25 Extension Tables A/C data SHIPMENT 4900  
26 Container Data TARE 5000  
27 Container Flexfields TARE 5010-5040 Flexfields
28 Extension Tables Container level TARE 5900  
29 Purchase Order Data ORDER 6000  
30 Purchase Order Data ORDER 6010  
31 Purchase Order Data (Payment Terms Data, Currency) ORDER 6020  
32 Purchase Order Data (FOB Data) ORDER 6030  
33 Shipping & Packing Instructions ORDER 6040  
34 Order By Address, Data ORDER 6050  
35 Order By Contact Data ORDER 6060  
36 Invoice Address Data ORDER 6070  
37 Invoice Contact Data ORDER 6080  
38 Picking Header Flexfields ORDER 6100-6130 Flexfields
39 Order Header Flexfields ORDER 6200-6230 Flexfields
40 Order Header Global Flexfields ORDER 6300-6340 Flexfields
41 Extension Tables : Order level ORDER 6900  
42 Item Data ITEM 7000  
43 Item Data ITEM 7010  
44 Item Data ITEM 7020  
45 Item Data ITEM 7030  
46 Hazardous Data ITEM 7040  
47 Industry Data (if exist) ITEM (7100)  
48 Order Line Pricing Flexfields ITEM 7200-7230 Flexfields
49 Order Line Flexfields ITEM 7240-7270 Flexfields
50 Order line Detail Flexfields ITEM 7280-7310 Flexfields
51 Order Line Global Flexfields ITEM 7320-7360 Flexfields
52 Order Line Detail Global Flexfields ITEM 7370-7410 Flexfields
53 Picking Line Flexfields ITEM 7420-7450 Flexfields
54 Line Part Flexfields ITEM 7460-7490 Flexfields
55 Container Contents Flexfields ITEM 7500-7530 Flexfields
56 Order Line Industry Flexfields ITEM 7600-7630 Flexfields
57 Extension Tables Item level ITEM 7900  
58 Allowance/Charge Line item ITEM 8000  
59 Item Allowance/Charge Flexfields ITEM 8010-8040 Flexfields
60 Extension ITEM level A/C data ITEM 8900  
61 Lot , serial, production sequence ITEM DETAIL 9000  
62 Picking Line Detail Flexfields ITEM DETAIL 9010-9040 Flexfields
63 Extension Table: item detail ITEM DETAIL 9900  
Table 1 - 89.

Transaction-specific Data in the Common Key

Position Code Content
1-25 TP_CD Trading Partner Code as defined in the EDI Translator
26-47 DELIVERY Delivery Name
48-69 SO Sales Order Number
70-91 ITEM Supplier Part Number
Table 1 - 90.

Transaction-Specific Data in the Common Key Positions 1-100 Per Record

Seq. Record Data Level TP_CD Reference 1 Reference 2 Reference 3 Record Number Record Layout Record Layout Qualifier
  Length 25 22 22 22 4 2 3
  Position 1-25 26-47 48-69 70-91 92-95 96-97 98-100
1 Common Control Record CONTROL TP_CD DELIVERY 0010 CT CTL
2 Trading Partner
Header Flexfields 		TRADING PARTNER TP_CD DELIVERY 0020 A3 TH1
3 Trading Partner
Header Flexfields 		TRADING PARTNER TP_CD DELIVERY 0030 A4 TH2
4 Trading Partner
Header Flexfields 		TRADING PARTNER TP_CD DELIVERY 0040 A3 TH3
5 Trading Partner
Header Flexfields 		TRADING PARTNER TP_CD DELIVERY 0050 A4 TH4
8 Warehouse Address SHIPMENT TP_CD DELIVERY 1000 AD SF
9 Warehouse Contact Data SHIPMENT TP_CD DELIVERY 1010 CN SF
10 Warehouse Flexfields SHIPMENT TP_CD DELIVERY 1020 A1 SF1
11 Warehouse Flexfields SHIPMENT TP_CD DELIVERY 1030 A2 SF2
12 Warehouse Flexfields SHIPMENT TP_CD DELIVERY 1040 A2 SF3
13 Warehouse Flexfields SHIPMENT TP_CD DELIVERY 1050 A2 SF4
14 Warehouse Flexfields SHIPMENT TP_CD DELIVERY 1060 A2 SF5
15 Pooled Address Data SHIPMENT TP_CD DELIVERY 1200 AD IC
16 Pooled Contact Data SHIPMENT TP_CD DELIVERY 1210 CN IC
17 Destination Address SHIPMENT TP_CD DELIVERY 1300 AD ST
18 Destination Contact SHIPMENT TP_CD DELIVERY 1310 CN ST
19 Destination Flexfields SHIPMENT TP_CD DELIVERY 1320 A1 ST1
20 Destination Flexfields SHIPMENT TP_CD DELIVERY 1330 A2 ST2
21 Destination Flexfields SHIPMENT TP_CD DELIVERY 1340 A2 ST3
22 Destination Flexfields SHIPMENT TP_CD DELIVERY 1350 A2 ST4
23 Consignee Address Data SHIPMENT TP_CD DELIVERY 1360 AD CSG
24 Consignee Contact Data SHIPMENT TP_CD DELIVERY 1370 CN CSG
25 Customer Flexfields SHIPMENT TP_CD DELIVERY 1380 A1 CU1
26 Customer Flexfields SHIPMENT TP_CD DELIVERY 1390 A2 CU2
27 Customer Flexfields SHIPMENT TP_CD DELIVERY 1400 A2 CU3
28 Customer Flexfields SHIPMENT TP_CD DELIVERY 1410 A2 CU4
29 Customer Global Flexfields SHIPMENT TP_CD DELIVERY 1420 A1 CG1
30 Customer Global Flexfields SHIPMENT TP_CD DELIVERY 1430 A2 CG2
31 Customer Global Flexfields SHIPMENT TP_CD DELIVERY 1440 A2 CG3
32 Customer Global Flexfields SHIPMENT TP_CD DELIVERY 1450 A2 CG4
33 Customer Global Flexfields SHIPMENT TP_CD DELIVERY 1460 A2 CG5
34 Departure Data SHIPMENT TP_CD DELIVERY 2000 D1 DP1
35 Departure Data SHIPMENT TP_CD DELIVERY 2010 D2 DP2
36 Departure Flexfields SHIPMENT TP_CD DELIVERY 2020 A1 DP1
37 Departure Flexfields SHIPMENT TP_CD DELIVERY 2030 A2 DP2
38 Departure Flexfields SHIPMENT TP_CD DELIVERY 2040 A2 DP3
39 Departure Flexfields SHIPMENT TP_CD DELIVERY 2050 A2 DP4
40 Delivery data SHIPMENT TP_CD DELIVERY 3000 L1 DL1
41 Delivery data SHIPMENT TP_CD DELIVERY 3010 L2 DL2
42 Delivery Flexfields SHIPMENT TP_CD DELIVERY 3020 A1 DL1
43 Delivery Flexfields SHIPMENT TP_CD DELIVERY 3030 A2 DL2
44 Delivery Flexfields SHIPMENT TP_CD DELIVERY 3040 A2 DL3
45 Delivery Flexfields SHIPMENT TP_CD DELIVERY 3050 A2 DL4
46 Extension Tables
Picking level 		SHIPMENT TP_CD DELIVERY 3900 SH EX
47 Allowance/Charge Data SHIPMENT TP_CD DELIVERY 4000 AC HA1
48 Shipment Allowance/Charge Flexfields SHIPMENT TP_CD DELIVERY 4010 A5 HA2
49 Shipment Allowance/Charge Flexfields SHIPMENT TP_CD DELIVERY 4020 A6 HA3
50 Shipment Allowance/Charge Flexfields SHIPMENT TP_CD DELIVERY 4030 A6 HA4
51 Shipment Allowance/Charge Flexfields SHIPMENT TP_CD DELIVERY 4040 A6 HA5
52 Extension Tables A/C data SHIPMENT TP_CD DELIVERY 4900 AS EX
53 Container Data TARE TP_CD DELIVERY 5000 TR 1
54 Container Flexfields TARE TP_CD DELIVERY 5010 A1 CT1
55 Container Flexfields TARE TP_CD DELIVERY 5020 A2 CT2
56 Container Flexfields TARE TP_CD DELIVERY 5030 A2 CT3
57 Container Flexfields TARE TP_CD DELIVERY 5040 A2 CT4
58 Extension Tables
Container level 		TARE TP_CD DELIVERY 5900 CN EX
59 Purchase Order Data ORDER TP_CD DELIVERY SO 6000 P1 PO1
60 Purchase Order Data ORDER TP_CD DELIVERY SO 6010 P2 PO2
61 Purchase Order Data (Payment Terms Data, Currency) ORDER TP_CD DELIVERY SO 6020 P2 PO3
62 Purchase Order Data (FOB Data) ORDER TP_CD DELIVERY SO 6030 P4 PO4
63 Shipping & Packing Instructions ORDER TP_CD DELIVERY SO 6040 NT INS
64 Order By Address, Data ORDER TP_CD DELIVERY SO 6050 AD ISS
65 Order By Contact Data ORDER TP_CD DELIVERY SO 6060 CN ISS
66 Invoice Address Data ORDER TP_CD DELIVERY SO 6070 AD BT
67 Invoice Contact Data ORDER TP_CD DELIVERY SO 6080 CN BT
68 Picking Header Flexfields ORDER TP_CD DELIVERY SO 6100 A1 PH1
69 Picking Header Flexfields ORDER TP_CD DELIVERY SO 6110 A2 PH2
70 Picking Header Flexfields ORDER TP_CD DELIVERY SO 6120 A2 PH3
71 Picking Header Flexfields ORDER TP_CD DELIVERY SO 6130 A2 PH4
72 Order Header Flexfields ORDER TP_CD DELIVERY SO 6200 A1 OR1
73 Order Header Flexfields ORDER TP_CD DELIVERY SO 6210 A2 OR2
74 Order Header Flexfields ORDER TP_CD DELIVERY SO 6220 A2 OR3
75 Order Header Flexfields ORDER TP_CD DELIVERY SO 6230 A2 OR4
76 Order Header Global Flexfields ORDER TP_CD DELIVERY SO 6300 A1 HG1
77 Order Header Global Flexfields ORDER TP_CD DELIVERY SO 6310 A2 HG2
78 Order Header Global Flexfields ORDER TP_CD DELIVERY SO 6310 A2 HG3
79 Order Header Global Flexfields ORDER TP_CD DELIVERY SO 6320 A2 HG4
80 Order Header Global Flexfields ORDER TP_CD DELIVERY SO 6340 A2 HG5
81 Extension Tables :
Order level 		ORDER TP_CD DELIVERY SO 6900 OR EX
82 Item Data ITEM TP_CD DELIVERY SO ITEM 7000 I1 IT1
83 Item Data ITEM TP_CD DELIVERY SO ITEM 7010 I2 IT2
84 Item Data ITEM TP_CD DELIVERY SO ITEM 7020 I3 IT3
85 Item Data ITEM TP_CD DELIVERY SO ITEM 7030 I4 IT4
86 Hazardous Data ITEM TP_CD DELIVERY SO ITEM 7040 HZ HZ1
87 Industry Data (if exist) ITEM TP_CD DELIVERY SO ITEM (7100) IN IND
88 Order Line Pricing Flexfields ITEM TP_CD DELIVERY SO ITEM 7200 A1 PR1
89 Order Line Pricing Flexfields ITEM TP_CD DELIVERY SO ITEM 7210 A2 PR2
90 Order Line Pricing Flexfields ITEM TP_CD DELIVERY SO ITEM 7220 A2 PR3
91 Order Line Pricing Flexfields ITEM TP_CD DELIVERY SO ITEM 7230 A2 PR4
92 Order Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7240 A1 LI1
93 Order Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7250 A2 LI2
94 Order Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7260 A2 LI3
95 Order Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7270 A2 LI4
96 Order line Detail Flexfields ITEM TP_CD DELIVERY SO ITEM 7280 A1 LD1
97 Order line Detail Flexfields ITEM TP_CD DELIVERY SO ITEM 7290 A2 LD2
98 Order line Detail Flexfields ITEM TP_CD DELIVERY SO ITEM 7300 A2 LD3
99 Order line Detail Flexfields ITEM TP_CD DELIVERY SO ITEM 7310 A2 LD4
100 Order Line Global Flexfields ITEM TP_CD DELIVERY SO ITEM 7320 A1 LG1
101 Order Line Global Flexfields ITEM TP_CD DELIVERY SO ITEM 7330 A2 LG2
102 Order Line Global Flexfields ITEM TP_CD DELIVERY SO ITEM 7340 A2 LG3
103 Order Line Global Flexfields ITEM TP_CD DELIVERY SO ITEM 7350 A2 LG4
104 Order Line Global Flexfields ITEM TP_CD DELIVERY SO ITEM 7360 A2 LG5
105 Order Line Detail
Global Flexfields 		ITEM TP_CD DELIVERY SO ITEM 7370 A1 DG1
106 Order Line Detail
Global Flexfields 		ITEM TP_CD DELIVERY SO ITEM 7380 A2 DG2
107 Order Line Detail
Global Flexfields 		ITEM TP_CD DELIVERY SO ITEM 7390 A2 DG3
108 Order Line Detail
Global Flexfields 		ITEM TP_CD DELIVERY SO ITEM 7400 A2 DG4
109 Order Line Detail
Global Flexfields 		ITEM TP_CD DELIVERY SO ITEM 7410 A2 DG5
110 Picking Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7420 A2 PL1
110 Picking Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7430 A2 PL2
111 Picking Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7440 A2 PL3
112 Picking Line Flexfields ITEM TP_CD DELIVERY SO ITEM 7450 A2 PL4
113 Line Part Flexfields ITEM TP_CD DELIVERY SO ITEM 7460 A1 LP1
114 Line Part Flexfields ITEM TP_CD DELIVERY SO ITEM 7470 A2 LP2
115 Line Part Flexfields ITEM TP_CD DELIVERY SO ITEM 7480 A2 LP3
116 Line Part Flexfields ITEM TP_CD DELIVERY SO ITEM 7490 A2 LP4
117 Container Contents Flexfields ITEM TP_CD DELIVERY SO ITEM 7500 A1 CC1
118 Container Contents Flexfields ITEM TP_CD DELIVERY SO ITEM 7510 A2 CC2
119 Container Contents Flexfields ITEM TP_CD DELIVERY SO ITEM 7520 A2 CC3
120 Container Contents Flexfields ITEM TP_CD DELIVERY SO ITEM 7530 A2 CC4
121 Container Contents Flexfields ITEM TP_CD DELIVERY SO ITEM 7530 A2 CC5
122 Order Line Industry Flexfields ITEM TP_CD DELIVERY SO ITEM 7600 A1 IN1
123 Order Line Industry Flexfields ITEM TP_CD DELIVERY SO ITEM 7610 A2 IN2
124 Order Line Industry Flexfields ITEM TP_CD DELIVERY SO ITEM 7620 A2 IN3
125 Order Line Industry Flexfields ITEM TP_CD DELIVERY SO ITEM 7630 A2 IN4
126 Extension Tables Item level ITEM TP_CD DELIVERY SO ITEM 7900 IT EX
127 Allowance/Charge Line item ITEM TP_CD DELIVERY SO ITEM 8000 AC IA1
129 Item Allowance/Charge Flexfields ITEM TP_CD DELIVERY SO ITEM 8010 A5 IA2
130 Item Allowance/Charge Flexfields ITEM TP_CD DELIVERY SO ITEM 8020 A6 IA3
131 Item Allowance/Charge Flexfields ITEM TP_CD DELIVERY SO ITEM 8030 A6 IA4
132 Item Allowance/Charge Flexfields ITEM TP_CD DELIVERY SO ITEM 8040 A6 IA5
133 Extension ITEM level:
A/C data 		ITEM TP_CD DELIVERY SO ITEM 8900 AI EX
134 Lot , serial, production sequence ITEM DETAIL TP_CD DELIVERY SO ITEM 9000 LS DET
135 Picking Line Detail Flexfields ITEM DETAIL TP_CD DELIVERY SO ITEM 9010 A1 PD1
136 Picking Line Detail Flexfields ITEM DETAIL TP_CD DELIVERY SO ITEM 9020 A2 PD2
137 Picking Line Detail Flexfields ITEM DETAIL TP_CD DELIVERY SO ITEM 9030 A2 PD3
138 Picking Line Detail Flexfields ITEM DETAIL TP_CD DELIVERY SO ITEM 9040 A2 PD4
139 Extension Table: item detail ITEM DETAIL TP_CD DELIVERY SO ITEM 9900 ID EX
Table 1 - 91. (Page 11 of 11)

See Also

Outbound Ship Notice / Manifest Data File Definition

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