Data Archive and Purge
Archive and purge transaction and depreciation data for the book and fiscal year you specify to release disk space for current data.
If you do not need to run reports for previous fiscal years, you can copy the data onto tape or any storage device, and then delete it from your system. If you later need these records online, you can reload them into Oracle Assets.
What the Purge Program Removes
The purge program removes the depreciation expense and adjustment transaction records for the book and year you specify. However, it does not remove the asset identification, financial, and assignment information for your assets, including assets you retired or that became fully reserved during that fiscal year.
Maintain Audit Trail of Purge Transactions
Oracle Assets maintains an audit trail of which fiscal years you have archived, purged, and restored, and how many records were processed. If your system fails during a purge, you can safely resubmit it. Oracle Assets only processes those records which it has not yet processed.
Purge Fiscal Years in Chronological Order
You must purge fiscal years in chronological order. Before you purge a fiscal year, you must archive and purge all earlier fiscal years. You cannot purge periods in the current fiscal year. If your current period is the first period of a new fiscal year, you cannot purge the previous period. You can only restore the most recently purged fiscal year, so you must restore fiscal years in reverse chronological order. You cannot archive and purge the period prior to the current period.
Purge Security
You must allow purge for the depreciation book you want to purge in the Book Controls window. To prevent accidental purge, leave Allow Purge unchecked for your books, and check it only just before you perform a purge.
You submit archive, purge, and restore in the Archive and Purge window. Oracle Assets provides this window only under the standard Fixed Assets Administrator responsibility. You should limit access to this responsibility to only users who require it.
See Also
Archiving and Purging Transaction and Depreciation Data
Defining Depreciation Books
Resizing the Archive Tables
Archive, Purge, and Restore Process
