Shorthand flexfield entry helps you satisfy the following data entry needs:
You define the complete or partial set of key flexfield segment values (the template) that each shorthand alias represents. These values can be valid flexfield combinations or different patterns of valid segment values. For example, if the flexfield consists of six segments, you can define a shorthand alias to represent a partial combination where four of the six segments contain valid values for those segments. The other two segments remain blank. When you enter this alias at the shorthand window prompt, you only need to enter values for two segments manually, and shorthand flexfield entry enters the other four for you automatically. Or, you can define an alias to represent a valid flexfield combination, where all six segments contain valid values and meet any appropriate flexfield cross-validation rules. For this shorthand alias, you would not have to enter any segment values manually.
For each key flexfield structure, you can define as many shorthand aliases as you need. If you make changes to your shorthand aliases, your changes take effect immediately for both you and other users.
If Shorthand Flexfield Entry is enabled and the Flexfields:Shorthand Entry profile option is set to an appropriate value, the shorthand window allows you to enter an alias before the flexfield window opens. The combination or partial combination you defined for your alias is entered into your flexfield window.
Note that if the alias contains a value that you are restricted from using (by flexfield value security), that value disappears immediately and you must enter a different value in that segment.
After you enter an alias that represents a complete flexfield combination, the flexfield validates your combination using the criteria you define in the Cross-Validation Rules window. See: Cross-Validation Rules Window.