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Archiving Account Balances and Journal Detail

You can archive and purge account balances, as well as journal batches, entries, lines, and associated journal references for one or more accounting periods, provided the periods are permanently closed.

You can archive and purge actual, budget, or encumbrance balances. In addition, for translated actual and budget balances, you can purge them before you rerun your translation. Except for translated balances, you must archive balances or journals before you can purge them.

Note: If you have average balance processing enabled in your set of books, your average balances will be archived and/or purged automatically, at the same time that you archive and purge your standard balances.

To ensure better control over your archiving and purging process, we recommend that you perform your archive and purge in separate steps. If possible, run the archive utility when no users are on the system. This avoids degrading performance and response time during business hours.

General Ledger prevents you from archiving twice for the same period and set of books. However, if your archive process does not complete successfully, you can rerun the Archive program.

Attention: When you rerun the Archive program, you overwrite the data in the archive tables. Therefore if you have previously run the archive process, be sure to export your archived data to an operating system file and to save the file to tape.

Consult your Database Administrator and your System Administrator before running the archive utility.


   To archive account balances:

   To archive journals:

See Also

Creating a Tablespace for Archived Data

Exporting Archived Data

Purging Archived Account Balances and Journal Detail

Opening and Closing Periods

Submitting a Request

Archive and Purge Audit Report

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