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You can assign different budgetary control options for different types of documents, such as for purchase requisitions and purchase orders, based on source and category. For example, you can assign a funds check level of Advisory to purchase requisitions and a funds check level of Absolute to purchase orders.

   To set budgetary control options for journal sources and categories:

1. Navigate to the Define Budgetary Control Group window.

2. Enter or Query the budgetary control group.

3. Enter a Source and Category combination. Sources identify the origin of journal entry transactions, such as Purchasing or Payables. Categories describe the purpose of journal entries, such as purchase requisitions or purchase orders.

You can enter Other to denote all sources or categories other than those you explicitly define.

If General Ledger cannot find the budgetary control rule for a source and category combination, it applies the default budgetary control rule.

4. Choose a Funds Check Level.

Attention: You also define a Funds Check Level for the detail and summary accounts for which you enforce budgetary control. When the summary account's Funds Check Level conflicts with the Funds Check Level for the account's journal source and category, General Ledger resolves the conflict according to certain rules. See: Budgetary Control Options for Journal Sources and Category

5. Enter a Tolerance Percent.

6. Enter a Tolerance Amount.

7. If you are using Absolute budgetary control, enter an Override Amount.

Attention: You can exceed a summary or a detail Accounting Flexfield budget by entering transactions for which there are insufficient funds, but which exceed available funds by an amount less than the override amount. Leave this field blank to prevent the budget from being exceeded for this source and category combination.

8. Define as many budgetary control rules as necessary for a budgetary control group.

9. Save your work.

See Also

Budgetary Control Options for Journal Sources and Category

Budgetary Control and Online Funds Checking

Defining Journal Sources

Defining Journal Categories