Maintaining a Matched Invoice
When you use budgetary control, you cannot change the expense distributions on an invoice matched to a purchase order. However, you can do the following:
- Add distributions to the invoice to adjust for quantity variance. You cannot change the quantities for the distributions on the invoice that are matched to the purchase order.
- Create a manual journal entry in General Ledger to adjust actual expenses, and create a manual encumbrance entry to adjust the encumbrance.
- Change the accounting information in Oracle Purchasing.
To change the accounting information in Purchasing:
1. Reverse the match in Payables.
2. Reject the goods in Oracle Purchasing (if you required acceptance), or adjust the quantity received to zero.
3. Cancel the purchase order shipment to which you matched the invoice.
4. Recreate the shipment with the correct accounts.
5. Reapprove the purchase order.
6. Record receipt of the goods and acceptance.
7. Match the invoice to the new shipment.
