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   To assign an item to a catalog:

1. Navigate to the Master Items Summary window and select an item.

2. Choose Catalog on the Special menu. The Item Catalog window appears

3. Enter a catalog group.

The descriptive elements for this catalog group display in the Name field. Assigning the item to this group means the item shares these descriptive elements.

Note: Item catalog information is defined/maintained at the Master level, not the Organization level. Otherwise, if a descriptive element is Color, for example, you could set up conflicting values, such as the item as Red in one organization and Blue in another.

4. Indicate whether the catalog is complete.

You can check this option only after defining values for all required descriptive elements. You determine which elements are required when you define the catalog group. Leave this option off if you have not finished defining values. This calls attention to the fact that some values are temporarily undefined.

5. Enter a specific value for each descriptive element that pertains to the item.

For example, if the descriptive element is Color, you might enter Blue.

6. Indicate whether to include a descriptive element in a catalog-derived item description.

If you turn this option on and choose Update Description, the value of the descriptive element is included in a concatenation that creates a catalog-derived item description.

The default is the Description Default value you defined for the descriptive element when you defined the catalog group.

7. Save your work.

   To replace the existing item description with a catalog-derived item description:

• Choose Update Description.

This creates an item description by concatenating the item catalog group description (default) or the catalog group name with the descriptive element values you defined. The concatenated item description displays in the Item Catalog Description field.

See Also