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Voucher Definition in General Ledger

The company wants to use General Ledger, Oracle Payables, and Oracle Receivables for the accounting period 1996. In addition, the company wants to assign a single sequence of voucher numbers to all manual entries and to entries automatically generated using Recurring Journal Entries. The company has two offices carrying out journal entries. In order to immediately identify which office has carried out each entry, the company decides to have a double sequence of documents, identical but characteristic of each office.

The company decides to implement the following new documents:

1. General Ledger manual entries - office A

2. General Ledger manual entries - office B

3. Passive invoices - office A

4. Passive invoices - office B

5. Payments - office A

6. Payments - office B

7. Active invoices-office A

8. Active invoices - office B

9. Encashments - office A

10. Encashments - office B

11. Rectifications - office A

12. Rectifications - office B

The company decides to define the following sequences:

CGM_96_
For all documents manually entered in General Ledger (Documents 1 and 2)
NOCGM_96_
For all documents relative to summary entries coming from Oracle Payables and Oracle Receivables (Documents 3 to 12)
Voucher Definition and General Ledger Hints

Always choose a sequence name that easily identifies the entry type (taking into account the maximum printable size, which is 14 characters). In addition, choose a name that is easy to update every year.

Before you start to define the structure, you must set the Sequence Numbering profile option to Always Used using Oracle Financials Administrator responsibility.

You can carry out the next transactions using the System Administrator responsibility or using a similar group of functions available in the General Ledger SuperUser responsibility.

Document definition occurs through the standard functionality in the Define Journal Entries Categories window in General Ledger, according to the following scheme:

Name
Description
GL manual entries office A
GL manual entries office A
GL manual entries office B
GL manual entries office B
Rectifications office A
Rectifications office B

Use the standard functionality in the Define Documents Sequences window to define sequences according to the following scheme:

Name
Application
Start Date
End Date
Type
Initial Value
Message
CGM_96
General Ledger
01-JAN-98
31-DEC-98
Gapless

Yes
NOCGM_96
General Ledger
01-JAN-98
31-DEC-98
Gapless

Yes

Use the standard functionality in the Assign Document Sequences window to assign documents to sequences according to the following scheme:

Document Flexfield
Start Date
End Date
Sequence Name
Application = General Ledger
01-JAN-98
31-DEC-98
CGM_96
Set of Books = Reference Set of Books



Category = GL manual entries - office A



Method = manual



Application = General Ledger
01-JAN-98
31-DEC-98
NOCGM_96
Set of Books =Reference Set of Books



Category = Rectifications - office B



Method = manual (or automatic if Recurring Journal Entries are used)




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