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You can define and print the following attributes for your customers:
Inscription number (CGC/CPF)
State inscription number
Municipal inscription number
State Tributary Substitute Inscription
You can define and print the state Tributary Substitute inscription for your organization.
Shipping Date
You can print the date the product is shipped to the customer. This date is optional.
Operation Type
You can define if the invoice is used for a product entry or exit purpose. Suppliers must use the same invoice form to record sales, returned items, and imported items. Sale transactions have an exit operation type. Return-to-supplier transactions and imported item transactions have an entry operation type.
Legal Justification Messages
You can manually enter and print a legal justification message for the invoice when there is a tax base amount reduction, tax exemption, exportation, or tax immunity.
Item Attributes
You can specify the following inventory and non-inventory item attributes:
Federal Tributary Situation to indicate if the item is exempt, taxed, or
non-taxed. The Federal Tributary Situation is added to the invoice line.
State Tributary Situation to indicate if the item is exempt, taxed, or
non-taxed. The State Tributary Situation is added to the invoice line.
Item Origin to indicate if the item is imported or national. The Item Origin
is added to the invoice line.
Item Fiscal Type. The Item Fiscal Type is added to the invoice line.
Freight Carrier Attributes and Corresponding License Plate
You can enter a freight carrier and a license plate in the invoice. You are not legally required to validate the license plate number.
You can define the following freight carrier attributes for the invoice:
Address
City
State
Inscription number (CGC/CPF)
State inscription number
Note: You must enter these attributes in the shipping invoice if you are not responsible for the freight.
Freight Responsibility
You can define and print the freight responsibility: CIF (customer responsibility) or FOB (remit responsibility).
Packaging Attributes
You can enter and print the following packaging attributes in the invoice:
Volume type
Volume quantity
Brand
Volume number
Total net weight
Total gross weight
You can define the default value of the brand for your organization.
Accessory Expenses
You can enter and print the freight expense, insurance expense, and other accessory expense amounts in the invoice.
The accessory expenses are not accounted for and do not change the invoice total amount.
Operation Fiscal Code (CFOP)
You can define the operation fiscal code (CFOP) for a transaction to identify the type of operation. You must enter this code for fiscal books.
Examples of some fiscal codes are in the following table:
| Enter this code
| For this purpose
|
| 5.10
| Sale of products by the supplier or a third party in the same state as the
supplier
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| 5.11
| Sale of industrial products by the supplier or a third party in the same state
as the supplier
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| 5.12
| Sale of products received by a third party in the same state as the supplier
|
| 5.13
| Sale of industrial services by a third party in the same state as the supplier
|
| 6.21
| Transfer of industrial products by a third party outside the state of the
supplier
|
You can create a credit memo to cancel an invoice. Receivables automatically changes the status of the invoice to void.
Define Subseries
You can define an invoice subseries in Receivables. You can number invoices by subseries. Automatic and manual invoices have the same subseries.
Complementary Invoices
You can create a complementary invoice to correct entries on another previously entered invoice. This new invoice shows the corrected entries without the calculations.
Reports
Receivables generates the following reports for Brazil:
Shipping Invoice - Lists completed shipping invoices and their attributes
Complementary Invoice - Lists completed complementary invoices and their
attributes
Customer Interface Error - Automatically prints after the Customer Interface
program ends
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