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If you want to use these finance headers to trigger the creation of invoices and payments in your financial system, you must design an interface to transfer the information you require between Oracle Training Administration and your financial system.
See: Introducing Finance Headers and Lines
There are three predefined finance line types: enrollment charge, prepurchase charge, and supplier payment. You can define additional types (such as accommodation charges) as values for the QuickCode Type FINANCE_LINE_TYPE.
You can design an interface to transfer finance header and lines to you payable and receivables systems. This interface can check the following information, held in Oracle Training Administration, to decide whether to transfer a finance header or line, according to your own business rules:
A price list is a catalog of activities and the prices at which they are available between certain dates. You can define any number of price lists, for example, for different seasons or for different categories of activity (targeted, perhaps, at different audiences). Users can select a standard price from a price list when they schedule events. They can also base enrollment agreements on a price list.
See: Price Lists
To record a monetary amount against a student enrollment or a resource booking, you must select a finance header. You can create the finance header when you enter the enrollment or booking.
However, you may be recording internal monetary transfer amounts for budgeting or costing purposes only. In this case, you might decide to create, during implementation, one default receivable finance header and one payable header for all your finance lines.
See: Creating a Finance Header
If you are creating prepurchase agreements for specific customers, you need to create a Prepurchase Payment receivable finance header for each customer.
See: Creating a Prepurchase Payment Finance Header
If you want to discount the standard price of events, or all prices on a price list, you can set up discount agreements for one customer or all customers. You can also set up prepurchase agreements, where a customer buys a certain amount or value of training in advance.
See: Enrollment Agreements and Training Packages
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