Running MassCancel (Oracle Purchasing Help)


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Running MassCancel

Use the Run MassCancel window to cancel a group of purchase orders or requisitions you have selected for cancellation, usually as part of your year-end processing. When you cancel purchase orders or requisitions using this window, Purchasing reverses encumbrances associated with your requisitions or purchase orders. If you cancel a purchase order you created from a requisition, and you are using requisition encumbrance or requisition budgetary control, Purchasing allows you to recreate the requisition encumbrance using the distributions from your purchase order. Therefore, if you are cancelling both requisitions and purchase orders as part of your year-end processing, you need to cancel purchase orders before you cancel requisitions.

When you define your MassCancel criteria, you may select some purchase orders or requisitions for cancellation that Purchasing is unable to cancel for some reason. Purchasing does not display these purchase orders or requisitions in this window. However, you can review the Define MassCancel Listing for purchase orders or requisitions that are not cancellable, together with the reason why they are not cancellable. When the concurrent manager runs the MassCancel process, it checks all the purchase orders or requisitions for cancellability, using the same checks performed by the Define MassCancel window. The purchase orders or requisitions that cannot be cancelled are listed separately in the Run MassCancel Listing.

When you enter a batch name in this window, Purchasing displays the purchase orders or requisitions that can be cancelled. Cancel Backing Requisition Lines is checked if this option was selected for the batch in the Define MassCancel window. For each document, Purchasing displays the document Type (Requisition, Standard Purchase Order, Planned Purchase Order, or Blanket Purchase Agreement), document Number, Creation Date, and Supplier Name. Fully in Range is checked if all the distributions of this entry fall within all the Accounting Flexfield ranges you specify in the Define MassCancel window.

When you run MassCancel, Purchasing cancels all purchase orders or requisitions that are selected. If you are using encumbrance or budgetary control, Purchasing creates reversal entries for your commitments and obligations (pre-encumbrances and encumbrances) when you cancel requisitions and purchase orders, respectively.

Prerequisites

Defining MassCancel

Define MassCancel Listing

To run MassCancel:

Run MassCancel window from the menu.

Defining MassCancel

3. If you are using budgetary control, enter the Cancel Date that you want Purchasing to use to create reversing encumbrance entries in your general ledger. Purchasing uses this date to reapply funds to a specific period. The date you enter must be in an open purchasing period.

4. Deselect each entry you do not want to cancel. If you save your work without running MassCancel, your selections are saved and are redisplayed the next time you query the batch.

5. Select the Run MassCancel button.

To delete the MassCancel batch:

Select the Delete MassCancel Batch button to delete the selected MassCancel batch.

Running MassCancel

Prerequisites

To run MassCancel:

To delete the MassCancel batch:

See Also