Previous  Next          Contents  Index  Navigation  Glossary  Library

Document Revision Numbering

You can create multiple revisions of your purchasing documents (planned and standard purchase orders and blanket and contract purchase agreements). Use the Document Types window to set whether each of these documents is archived upon approval or upon printing. All revisions begin at 0, and Purchasing increments this revision number by 1 when you make changes to controlled information and the current revision number is equal to the archived number. As a result, the first revision that you print might not be 0 if you are archiving on approval. See: Defining Document Types.

The following examples illustrate the difference between archiving on approval and on printing:

Archiving on Approval
Action Archive Rev Current Rev
Step 1. Create purchase order None 0
Step 2. Approve purchase order 0 0
Step 3. Change controlled information 0 1
Step 4. Approve purchase order 1 1
Step 5. Print purchase order 1 1
Table 1 - 23. (Page 1 of 1)

Archiving on Print
Action Archive Rev Current Rev
Step 1. Create purchase order None 0
Step 2. Approve purchase order None 0
Step 3. Change controlled information None 0
Step 4. Approve purchase order None 0
Step 5. Print purchase order 0 0
Step 6. Change controlled information 0 1
Step 7. Approve purchase order 0 1
Step 8. Change controlled information 0 1
Step 9. Print purchase order 1 1
Table 1 - 24. (Page 2 of 2)

         Previous  Next          Contents  Index  Navigation  Glossary  Library