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Document Reapproval Rules

Documents are unapproved when you add or change specific information, regardless of whether the revision is incremented. Almost all changes that cause the revision to be incremented also unapprove the document, as does placing the document on hold. However, if you change the line level Brief Note to Supplier, cancel the document or its entities, or change the Firm Demand flag or receiver note, the document does not require reapproval.

Controlled changes unapprove either the document header alone, or both the header and its shipments. However, you can continue to receive against approved shipments even when the header is unapproved.

You can also control whether--or how much of--a revision (for example, to Quantity) requires the document to undergo the entire approval process or to be instantly approved. See: Workflow Processes for Approving Change Orders.

The following table describes the additions and changes you can make that cause Purchasing to unapprove a document.

 
  		  Standard Planned Blanket Contract Release
HEADER: Unapproves Header
 
  		Buyer
Contact  
Confirm  
Ship-To  
Bill-To  
Payment Terms  
Ship via  
FOB  
Freight Terms  
Brief Note to Supplier  
Acceptance Required
Acceptance Due Date
Amount Limit    
Effective Date    
Expiration Date    
Amount Agreed        
Release Number        
Release Date        
LINE Unapproves Header Unit Price    
Line Number    
Item    
Item Revision    
Item Description    
Item Category    
Quantity    
Unit of Measure    
Source Quotation Header    
Source Quotation Line    
Hazard Class    
Contract Number    
Supplier Item Number    
UN Number    
Price Type    
Price Limit        
Quantity Agreed        
Amount Agreed        
Brief Note to Supplier    
Promised Date    
Need-By Date    
Capital Expense    
PRICE BREAKS: Unapproves Header Ship-To Location        
Quantity        
Break Price        
Discount        
SHIPMENT: Unapproves Header and Shipment Shipment Number    
Ship-To    
Quantity    
Promise Date    
Need-By Date    
Last Acceptance Date    
Taxable (Header only)    
Shipment Price        
DISTRIBU TION: Unapproves Header and Shipment Distribution Number (Header Only)    
Quantity    
Requestor (Header Only)    
Charge Account    
Table 1 - 26. (Page 3 of 3)

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