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   To enter purchase order terms information:

1. Navigate to the Terms and Conditions window by selecting the Terms button in the Purchase Orders window.

2. For planned purchase orders, blanket purchase agreements, and contract purchase agreements, enter the Starts On date for the purchase order. A starting date is necessary if you are using a warning delay on notification controls. You cannot associate a purchase order line with a contract that is not yet effective. You also cannot create a release with a date that is before the corresponding blanket purchase agreement or planned purchase order effective date.

3. For planned purchase orders, blanket purchase agreements, and contract purchase agreements, enter the Expires On date for the purchase order. This date must be later than the starting date and later than any existing releases. You cannot associate a purchase order line with a contract that has expired. You also cannot create a release with a date that is after the corresponding blanket purchase agreement or planned purchase order expiration date.

4. Enter the Payment terms for the purchase order. Purchasing displays default payment terms that you can accept or change. See: Defining Payment Terms.

5. Enter the Freight terms for the purchase order. Purchasing displays default freight terms that you can accept or change. See: Defining Lookup Codes

6. Enter the freight Carrier for shipment of the purchase order. Purchasing displays a default freight carrier that you can accept or change. See: Defining Freight Carriers.

7. Enter the FOB point for the purchase order. Purchasing displays a default free on board (FOB) designation that you can accept or change. See: Defining Lookup Codes.

8. Select Acceptance Required to indicate that the supplier must accept the purchase order. If you select this check box, you can enter the due By date, when you require the supplier to return an acceptance for your purchase order. See: Entering and Viewing Purchase Order Acceptances.

9. Select Confirming Order to indicate that the purchase order is a confirming order. A confirming order is an order that you are submitting formally to confirm a verbal order already placed with the supplier. For confirming orders, Purchasing prints the following on the purchase order header: This is a confirming order. Do not duplicate.

10. Select Firm to indicate that the purchase order is firm. Firm your purchase order when you want to indicate to Master Scheduling/MRP or your manufacturing application that it should not reschedule this purchase order shipment.

11. For planned purchase orders, blanket purchase agreements, and contract purchase agreements, enter the Amount Limit (for the total of all releases) and the Minimum Release Amount that can be released against this purchase order. Enter Effective from and to dates to limit the agreement controls by time.

12. Enter a Supplier Note and a Receiver Note. You can enter up to 240 characters in these fields.

13. Save your work.

See Also