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Visible property

The Visible property specifies whether or not the field should be displayed. This is used for fields that you only want to reference in boilerplate text. Hidden fields are most often used for form letter reports, where fields are referenced in boilerplate text. To reference a hidden field, type &fieldname within the boilerplate text object.

Applies to

Fields

Values

 

Yes

The field is visible.

No

The field is hidden (not formatted)

Default

Yes

Required/Optional

optional

Restrictions

The following properties and attributes of a hidden field are applied to references to the hidden field:

Usage notes

Example

Suppose that you are building a form letter report and you want to insert the name, address, and phone number of the addressee in the letter. You create a field called NAME1 for the name of the addressee, ADDRESS for the address, and PHONE for the phone number. These fields are only to appear within boilerplate text, so you select No. Within the boilerplate text where you want these values to appear, you insert references as follows:

Dear &NAME1,
 Our records show that your address and phone are:
 &ADDRESS
 &PHONE

In the output, the letter would look something like this:

 Dear J. Smith,
 Our records show that your address and phone are:
 234 Summer Lane
 San Francisco, CA 11104
 555-363-1234