Siebel Consumer Goods Guide > Trade Funds >

Creating a Fund

Marketing administrators create funds for use by key account managers. Funds can be manually created by marketing administrators or automatically generated using fund groups. Fund groups are used to hold created funds and have generic information that administrators can apply when generating a fund. There are two types of funds, fixed and accrual, that can be created by marketing administrators.

This task is a step in Process of Managing Trade Funds.

Creating a Fixed Fund

Fixed funds have a predetermined amount (for example, $5,000) allocated in a lump sum that can be used over a specified period of time. Administrators can manually create or automatically generate fixed funds. Automatically generated fixed funds are usually created for a number of accounts from the same organization. Manually created fixed funds are created for single accounts.

To manually create a fixed fund

1. Navigate to the Administration - Data screen > Funds list view.
2. In the Funds list, create a new fund record, and complete the fields.

   Some fields are described in the following table.

   Field	Comments
   Account	The account that is eligible for the fund. This is a required field.
   Fund	The name of the new fund. This is a required field.
   Type	Choose Fixed in this field. This is a required field.
   Amount	The amount of money dedicated to this fund.
   Target Category	The category of Products from which the target products are to be chosen. The Target Products are the products that your company wants to promote in this trade promotion.
   Period	The period of time for which this fund group, and its funds are valid for use. This is a required field.
   Organization	The umbrella organization for the account that is eligible for this account. For more information on organizations and accounts, see Managing Accounts, and Applications Administration Guide. This is a required field.

3. Save the record.

To automatically generate a fixed fund

1. Navigate to the Administration - Data screen > Fund Groups list view.
2. In the Fund Groups list, create a new record, and complete the fields.

   Some fields are described in the following table.

   Field	Comments
   Name	The name of the fund group. This is a required field.
   Type	The type of fund, that is, Fixed or Accrual. This is a required field.
   Period	The period of time for which this fund group, and its funds are valid for use. This is a required field.
   Basis	The value used to accrue funds (for example, Cases or Revenue). You do not need to complete this field for Fixed Funds.
   Basis Period	The period of time for which the basis is valid. You do not need to complete this field for Fixed Funds.
   Source Category	The category whose associated products generate accruals. You do not need to complete this field for Fixed Funds.
   Target Category	The category of Products from which the target products are to be chosen. The Target Products are the products that your company wants to promote in this trade promotion.
   Amount	The total amount of money set aside for this fund group. This will be divided between different accounts depending on the percentage designated to each account.
   Organization	The umbrella organization for the accounts to be entered in this fund group. The accounts that you can choose for this fund group depend on the organization that you choose here. For more information on organizations and accounts, see Managing Accounts and Applications Administration Guide. This is a required field.

3. Scroll down to the Accounts list, and click Apply to add eligible accounts to the fund.
4. From the Pick Account pop-up dialog box, select the account records to be added, or click Select All to add all eligible account records.

   To be eligible, an account must have the following attributes:

   • The account must have the same organization as the fund group.
   • The account has the "Fund Eligible" flag checked.

     NOTE:  To verify that the Fund Eligible flag is checked, navigate to the Accounts screen > Accounts List view.

5. Fill in the Percentage field for each account record.

   The value in the Percentage field determines how much of the associated Fund (specified in the Amount field for the Fund Group) will be allocated to the account.

6. Click the Target Products view tab.
7. In the Target Products list, click Products.

   All products of the target category and any subcategories are automatically listed. The Target Products are the products that your company wants to promote in this trade promotion.

8. Click the Accounts view tab, and in the Funds list, click Generate.

   Fixed funds are created based on the fund group and the accounts.

Creating an Accrual Fund

Accrual funds are calculated by product sales (for example, $1.50 per case x 5000 cases sold =$7,500). When established, they can be used over a specified period of time. Administrators can manually create or automatically generate accrual funds.

To manually create an accrual fund

1. Navigate to the Administration - Data screen > Funds view.
2. In the Funds list, create a new fund record, and complete the fields.

   Some fields are described in the following table.

   Field	Comments
   Account	The account that is eligible for the fund. This is a required field.
   Fund	The name of the new fund that you are creating. This is a required field.
   Type	Choose Accrual in this field. This is a required field.
   Source Category	The category whose associated products generate accruals.
   Target Category	The category whose associated products may use the fund.
   Period	The period of time for which this fund is valid for use. This is a required field.
   Basis	The value used to accrue funds (for example, Cases or Revenue).
   Basis Period	The period of time for which the basis is valid.
   Organization	The umbrella organization for the account that is eligible for this account. For more information on organizations and accounts, see Managing Accounts and Applications Administration Guide. This is a required field.

3. Save the record.

To automatically generate an accrual fund

1. Navigate to the Administration - Data screen > Fund Groups view.
2. In the Fund Groups list, create a new record.
3. Click the Type field drop-down list, and select Accrual.
4. Complete the remaining fields.
5. In the Accounts list, click Apply to add eligible accounts to the fund.
6. From the Pick Account pop-up dialog box, select the account records to add, or click Select All to add all eligible account records.

   To be eligible, an account must have the following attributes:

   • The account must have the same organization as the fund group.
   • The account has the Fund Eligible flag checked.

     NOTE:  To verify that the Fund Eligible flag is checked, navigate to the Accounts screen > Accounts List view.

7. Click the Target Products view tab.
8. In the Target Products list, click Products.

   All products of the target category and any subcategories are automatically listed.

9. Click the Source Products view tab.
10. In the Source Products list, click Products.

    All products of the source category and any subcategories are automatically listed. The source products are those products that are used to generate accruals.

11. Click the Accounts view tab.
12. In the Funds list, click Generate.

    Accrual funds are created based on the fund group and the accounts.

NOTE:  The Accrual field is not exposed on the Administration - Products view. To set the Accrual rate for a product, therefore, you must expose this field on the Product Business Component. You can do this in Siebel Tools.