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Marking Function Spaces as Unavailable or Out Of Order

Function space is considered out of order when there is a physical issue that prevents the property from using the space. For example, if a water pipe breaks, flooding a function space, the function space is flagged as out of order for a specified period of time.

Function space is considered unavailable when the space is being used for other purposes, or the property's operations management decides that it does not make fiscal sense to have the space available for sale as function space. For example, a hotel's restaurant is open for dinner from 4 to 11 P.M. During that period, the restaurant is unavailable for sale as function space because it is being used to serve all the guests of the hotel and the local population. The restaurant's function space is designated as unavailable from 4 to 11 P.M. each day. However, the space may be available for sale at other times of the day.

Because unavailable and out-of-order function space is a revenue issue, the Property Pricing Admin screen is used. Revenue managers typically designate the function space as out of order and unavailable. When a function space is flagged as unavailable or out of order, then it cannot be included in a quote at the specified time.

This task is a step in Function Space Pricing Administration.

To flag a function space as unavailable

1. Navigate to the Property Pricing Admin screen > Properties list.
2. In the Properties list, select the required property, and click the link in the Property Name field.
3. Click the Unavailable view tab.
4. In the Unavailable list, create a new record, complete the fields, and save the record.

   The following table describes some of the fields.

   Field	Comments
   Function Space	Select the function space that you want to flag as unavailable.
   Booking Type	This field is automatically populated as Unavailable.
   Frequency	Select the day on which the function space will be unavailable.
   Recurr Start Date	The date from which the function space will be unavailable.
   Start Day	This field is automatically populated when the Recurr Start Date field is completed.
   Recurr Start Time	The time at which the function space will become unavailable.
   Recurr End Date	The date from which the function space will no longer be unavailable.
   End Day	This field is automatically populated when the Recurr End Date field is completed.
   Recurr End Time	The time at which the function space is no longer unavailable.
   Reason	Select a reason why the function space is unavailable. This list of values is administered through the Administration - Data screen > List of Values list.

To flag a function space as out of order

1. Navigate to the Property Pricing Admin screen > Properties list.
2. In the Properties list, select the required property, and click the link in the Property Name field.
3. Click the Out of Order view tab.
4. In the Out of Order list, create a new record, complete the fields, and save the record.

   The following table describes some of the fields.

   Field	Comments
   Start Date Time	The date and time from which this function space is out of order.
   Start Day	This field is automatically populated when the Start Date Time field is completed.
   End Date Time	The date and time on which this function space will no longer be out of order.
   End Day	This field is automatically populated when the End Date Time field is completed.
   Reason	Select a reason why the function space is out of order.
   Function Space	Select the function space that you want to flag as unavailable.
   Booking Type	This field is automatically populated as Out of Order.
   Created	The date on which this record was created.
   Created By	The User Id of the user who created this record.