Adding a New File to a Dynamic List

You can add a new file (either a new contributor data file or a new native document) to a dynamic list. When you do this, Site Studio Contributor creates an empty file with no content, checks it into the content server, and displays it in the list. You can then edit the file.

This method works best for adding a contributor data file to the list, but you can also use this approach to add native documents. Once the file is added, you can edit it immediately to create the content you want to display there.

A "new" file is an empty file that you create as you add it to the list. After you add the file, you can create the content that appears on your Web site. One thing to keep in mind as you add files to a dynamic list is that the files result in new web pages on the Web site. This is similar to what happens when you link to a new file using the Link wizard (see Creating a Link to an Existing File on the Content Server).

To add a new file to a dynamic list, perform these tasks:

1. Open the dynamic list in the Contributor editor.

2. Click the Create New Item icon (Figure) in the dynamic list toolbar.

   Create New in List Icon

   
   

   The dynamic list wizard is launched (see Dynamic List Wizard (Create New)).

3. Select the type of file to add to the dynamic list: New Contributor data file or New native file. If you choose to add a new native document, select the file format from the list.

   
   

   Note: The site designer controls what file types and file formats can be checked in. You may, for example, not be allowed to check in native document, or you may only be allowed to check in only Microsoft Word files.

   
   

4. Click Next.

   
   

   Note: You can step through the wizard faster by clicking the blue arrow to the left of the option you want to use. This automatically selects the option and moves the wizard to the next step.

   
   

   The standard content check-in page on the content server is displayed.

5. Enter the appropriate information to check the item into the content server. Some of the information is automatically provided. If a field name is marked red, then the field is required (that is, the item cannot be checked in if the field is empty). Click Next when you have finished.

6. The content item is checked in and a check-in confirmation is displayed.

   
   

   Note: If you receive a message "Unable to locate the content item...," then you may have added a file that is not recognized by the list. Contact your site designer or site manager for details.

   
   

7. If the site designer has chosen to enable this, you may be given the option to edit the content item immediately or to exit the wizard without editing the file (you can then edit it at a later time). Make your choice and click Finish.

8. If you chose to edit a contributor data file now, it opens in a Contributor editor window.

   If you chose to edit a native document now, it opens in its associated application (for example, Microsoft Word for .doc files). You may need to confirm the installation of a small program that enables this "check-out-and-open" functionality.

   If you chose to not edit the file now, you return to the dynamic list in the Contributor editor.