Native Documents in Workflows

Adding a native document to a criteria workflow could be useful in several situations:

Inline dynamic conversions
Random dynamic conversions
Dynamic lists that use dynamically converted documents

For native document to be converted to HTML successfully, Dynamic Converter must be installed and running on the content server (see the Site Studio Installation Guide for details).

Inline Dynamic Conversions

It may be useful to add a native document to a criteria workflow if you have an inline dynamic conversion (where the document is included in the site layout) to ensure that any changes to the native document are subject to an approval process before the document is actually included in the Web site.

Random Dynamic Conversions

It may be useful to add a native document to a criteria workflow if you have a random dynamic conversion (in which a random dynamic converter fragment containing a query is added to the Web site) to ensure that any content items checked into the content server do not become part of the site without first going through an approval process.

Note:

A content item is included in the content server search results when it is released from a workflow. As a result of this, a content item appears in a dynamic list only if there is a released revision of that item.

For example, you could display a randomly selected quote on your Web site through dynamic conversion where every native document added with a quote is included in the site in no particular order. If you place these documents into a criteria workflow, a document is not released until it has gone through the workflow and has been approved. It is then included in the dynamic conversion results and displayed on the Web site.

Dynamic Lists That Use Dynamically Converted Documents

It may be useful to add a native document to a criteria workflow if you have a dynamic list that targets dynamically converted documents. This enables you to ensure that all native documents checked into the content server that match the dynamic query results go through a workflow before they are added to the dynamic list that is displayed on the Web site. This approach could be useful if you want to display a dynamic list of press releases on your Web site that targets dynamically converted documents.

Note: