Adding a Custom Field to the Content Server

After installation, a custom metadata field must be added to the Content Server to support SharePoint customization. This custom field is used so that an item in the SharePoint system is populated with a SharePoint URL when the item is promoted to the Content Server.

You must first change the length of the field type to be used for the custom field.

1. On the Content Server to be used with SharePoint, add the following to the <install_dir>/config/config.cfg file:

   MemoFieldSize=2083
   

2. Restart the Content Server.

After the length of the field type is configured, follow these steps to add the custom field:

1. Log in as an administrator or subadministrator to your Content Server system.

2. Click Administration in the portal navigation bar.

3. Click Admin Applets.

4. Click the Configuration Manager icon.

5. Click Add on the Information Fields tab of the Configuration Manager.

   The Add Metadata Field Name Screen is displayed.

6. Enter SharePointUrl as the new field name. Select Memo as the field type.

7. Click OK.

   The Add/Edit Metadata Field Screen is displayed.

8. Uncheck the "Enable on User Interface" checkbox.

9. Click OK.

10. On the Configuration Manager screen, click Update Database Design (on the right side of the screen).

A new field has now been added to be used with SharePoint.

Note: If the new metadata field is flagged to be "indexed," then it is necessary to rebuild the Content Server search index in order to enable searching on the new field. Rebuilding a search index can take hours or days, so be careful to plan when to perform this task. For details on rebuilding a search index, see the Content Server guide Managing System Settings and Processes.