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Creating and Using Shared Items

In addition to creating shared sections, you can create other shared content that can be used within shared and My Dashboard sections. For example, you could create a library of images by creating a folder called "Images" in the /Shared/Common folder. Add this folder as a section in a dashboard - perhaps the "My Dashboard" of the Administrator (although it does not really matter because once you placed the images in the section you can remove it from the dashboard). Remember, it is a shared section, so the folder will still exist in the shared portion of the catalog. Edit the section and click the Image link to add each image that you want in the library.

NOTE:  If you have a number of libraries that you want to make available to share, you might want to create folders within the /Common folder called /Sections and /Content or /Libraries, so it is easier to distinguish when using the common sections and content in other dashboards.

To use the shared content in a section of "My Dashboard," the user can simply edit the desired section, click the Item from Catalog link, navigate to the /Shared/Common/Images folder, and click the image to include.

This same mechanism should be used for any logos, images, scripts, links, copyrights, and so on, that are or might be used in more than one dashboard or dashboard section. This allows you to change the item in one location and have it immediately reflected in all dashboards.