Changing Worker Salaries

This chapter provides an overview of the Change Employee Salary process, lists prerequisites, and discusses how to:

Request, approve, and view worker salary changes.
Handle errors or warnings.

Understanding the Change Employee Salary Process

eCompensation Manager Desktop provides three self service transactions that improve the efficiency for changing workers’ salaries.

Request Ad Hoc Salary Change.

A manager accesses Request Ad Hoc Salary Change. The system displays a list of the manager's direct reports as of the transaction effective date, and the manager has the option of selecting one or more workers. After selecting a worker, the manager enters information about the salary change.

Once the request is submitted, the system will either update compensation records or send a notification to the approving manager.
Approve Ad Hoc Salary Change.

The approving manager accesses Approve Ad Hoc Salary Change, and can either approve or deny the salary change for one or more workers. Details of the salary change cannot be altered, but the approving manager can enter a comment.
View Ad Hoc Salary Change Status.

Managers can review the status of the request using View Ad Hoc Salary Chg Status.

To complete the change worker salary process:

A manager accesses Request Ad Hoc Salary Change.

The system displays a list of the manager's direct reports. The manager has the option of selecting more than one worker. After the manager selects a worker, information about the salary change is entered.

Once the request is submitted, the system will either update job compensation records or send a notification to the approving manager.
The approving manager accesses Approve Ad Hoc Salary Change.

The approving manager can either approve or deny the salary change for one or more workers. The details of the salary change cannot be altered. However, the approving manager can enter a comment.
Managers can check on the status of the request using View Ad Hoc Chg (change) Status.
If an administrator needs to process the data, the administrator accesses the Workflow Inquiry page.

Prerequisites

Before you can begin the Request Ad Hoc Salary Change process you must:

Activate Workflow.
Set up group build if Group ID will be used as the access type for managers requesting salary changes for their direct reports.
Set up the access type for HR_MGR_SALCHANGE on the Direct Reports Setup page.
Define the rules for salary change on the Configuration Options, Notification Setup, and Component Interface Setup pages.

Changing Worker Salaries

This section discusses how to enter salary information.

Pages Used to Change Worker Salaries

Page Name	Object Name	Navigation	Usage
Select Employee	OPRROWS_MULTI	Manager Self Service, Compensation and Stock, Request Ad Hoc Salary Change	Select an employee or employees.
Ad Hoc Salary Change	HR_SALCHANGE_MGR	Select the check box next to the workers whose salary you wish to change. Click the Continue button.	Managers enter the new salary information.
Approve Ad Hoc Salary Change	HR_SALCHANGE_APPR	Manager Self Service, Compensation and Stock, Approve Ad Hoc Salary Change Manager Self Service, Compensation and Stock, View Ad Hoc Salary Chg Status	Managers can view and then approve or deny each worker’s salary change request and enter any relevant comments.
View Ad Hoc Salary Change Status	HR_SALCHANGE_STL	Manager Self Service, Compensation and Stock, View Ad Hoc Salary Chg Status, View Ad Hoc Salary Change Status	View the status of a salary change request.
Administer Request	HR_SALCHANGE_ADM	Workforce Administration, Self Service Transactions, Ad Hoc Salary Change Requests	Administrators review and update salary change request statuses.

Entering Salary Information

Access the Ad Hoc Salary Change Request page, select the workers for whom you want to enter new salary information, and click Submit.

Enter Salary Change Amounts tab

Change Percent	If you want to change the salary amount by a specific percentage amount, enter that amount.
Change Amount	If you want to change the salary amount by a flat amount, enter that amount.
Change Points	If you want to change the salary amount by salary points, enter the number of points by which you want to increase the salary amount.
New Amount	If you want to just enter the new salary amount, enter that amount.
Calculate New Total	Click this button to have the system calculate the new total and new annual rate amounts.

View Additional Information tab

View additional salary information for selected individuals.

Handling Errors or Warnings

The Workflow Inquiry page enables administrators to review all transactions that:

Successfully updated the database.
Require further processing.

This page also provides an audit trail of who made the update to the database. To display information about salary change requests, go to Workflow Inquiry page. Enter either an employee ID or select a transaction name. If you select a transaction name, select HR_SALCHANGE.