Rating Employees

This chapter provides an overview of employee ratings and discusses how to:

Prepare employee rating lists.
Calculate employee ratings.

Understanding Employee Ratings

The employee rating process involves the Manage Employee Reviews business process in PeopleSoft Enterprise Human Resources as well as Manage French Public Sector. You create employee ratings using Manage Employee Reviews, and identify employees to be rated and apply rating equalization adjustments using Manage French Public Sector.

The first step of the rating process is to identify employees to be rated. Using the Attendance Time Calculation page, the system creates a list of eligible employees, depending on attendance during a specified period. During this period, all civil service positions that are held by the employee are analyzed. Some civil service positions are defined as Absent for Rating and are subtracted from the total period length. The result is called attendance time.

Attendance time is evaluated:

For the entire period (attendance time for employee review).
For each grade to which the employee is assigned during the period.
For each department to which the employee is assigned during the period.

The system examines the grade and department in which the employee has the longest attendance time during the rating period.

Then reviewers manually enter temporary ratings using Manage Employee Reviews.

After ratings have been assigned, you calculate a rating equalization adjustment constant that enables you to get a final rating calculated from the individual temporary rating. The Final Rating Application Engine process (HR_FPFIRA_CI) calculates the final ratings after the adjustment constant has been determined.

Preparing Employee Rating Lists

This section lists the prerequisites and discusses how to:

Calculate attendance time.
Create a list of employees to be rated.

Prerequisites

You must run the merge process between French Public Sector (FPS) and Human Resources data.

Pages Used to Prepare Employee Rating Lists

Page Name	Object Name	Navigation	Usage
Attendance Time Calculation	RUNCTL_FPA1200	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Calculate Attendance Time FPS, Attendance Time Calculation	Run the Employees to be Rated SQR process (FPA1200) to calculate attendance in department/grade using civil service position history. You select the period and group of employees for which to calculate attendance time. You must run the this process before you can generate a list of employees to be rated.
Attendance Time	FPA_RATPRS	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Review Attendance Time FPS, Attendance Time	View attendance time calculation results.
List of Employees to be Rated	RUNCTL_FPA1210	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Empl to be Rated Report FPS, List of Employees to be Rated	Run the Employee/Department List (FPARAT2) or the Employee ID List (FPA_RAT) reports. These reports create a list of employees who meet attendance time requirements.

Calculating Attendance Time

Access the Attendance Time Calculation page.

Start Date and End Date

Enter the time period for which to calculate the employees' attendance days.

SetID and Department

Select the setID and department of the group of employees for which to calculate attendance days.

Note. Attendance time is calculated in thirtieths.

Creating a List of Employees to be Rated

Access the List of Employees to be Rated page.

Rating Attendance

Enter the minimum number of days of attendance required for the employee to be rated. The reports run from this page use this value to select a group of eligible employees from the employees selected by the Employees to be Rated process.

Report Information

Click Run to run the report. From the Process Scheduler Request page you can select two reports:

Employees/Department List Crystal report (FPARAT2) lists employees to be rated by employee ID/department.
Employee ID List Crystal report (FPA_RAT) lists employees to be rated by employee ID.

Each report row contains the employee ID, grade, and department. The system selects the grade and department with the longest employee attendance time. If two grades or departments have the same attendance times, the latest one is used.

Calculating Employee Ratings

After the employees have been identified, the reviewer evaluates those who are to be rated and assigns a temporary rating. Now you need to calculate an adjustment constant to account for differences between reviewers and calculate the final rating.

This section discusses how to:

Determine which employees have not been rated.
Calculate the adjustment constant.
Calculate the final rating.

Pages Used to Calculate Employee Ratings

Page Name	Object Name	Navigation	Usage
Rating	RUNCTL_FPA025	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Review Evaluation Status FPS, Rating	Run the Assessment Statuses SQR report (FPA025) that lists selected employees and whether they have been rated. Use this report to determine which employees have not been rated.
Adjustment Constant	RUNCTL_FPA030	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Calc Adjustment Constant FPS, Adjustment Constant	Run the Adjustment constant calcul. (adjustment constant calculation) SQR report (FPA030). This report calculates the adjustment constant for each reviewer for one or more corps.
Final Rating	RUNCTL_FPA035	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Create Final Rating FPS, Final Rating	Calculate the final rating.
Final Rating Results	FPA_FINRA_RSL_T_PNL	Workforce Development, Career Planning, Prepare Evaluation/Career Plan, Review Rating Prces Results FPS, Final Rating Results	View the final rating results.

Determining Which Employees Have Not Been Rated

Access the Rating page.

From Date and Thru Date

Select the rating period.

Corps

Select a corps to include only employees of that corps or leave the field blank to include all corps.

Reviewer ID

Select a reviewer to have the report contain only the employees assigned to this reviewer. Leave the field blank to include employees assigned to all reviewers.

Rated Employees

Select to have the report list employees who have been rated. Leave the check box clear to have the report list employees who have not been rated.

Calculating the Adjustment Constant

Access the Adjustment Constant page.

From Date and Thru Date

Select the rating period.

Corps

Select a corps if you want to calculate the adjustment constant for that corps only. Leave the field blank to calculate the adjustment constant for all corps.

Adjustement Constant Rounding

Select to have the adjustment constant rounded to a multiple of .25 (for example, 1.25, 1.50, or 1.75).

The system calculates an adjustment constant to normalize the ratings of the various reviewers. The Adjustment Constant report (FPA030) shows evaluation details such as the average rating, number of points by corps, and points by reviewer. The system calculates an adjustment constant for each reviewer—the average of the total points minus the average of the reviewer’s points.

Calculating the Final Rating

Access the Final Rating page.

The Final Rating process (HR_FPFIRA_CI) applies the adjustment constant to the temporary rating to give the employee a final score.

For each employee, the final rating overrides the initial rating. The effective date is December 31; the initial rating is stored in an archive record.

Start Date and End Date	Enter the time period for which to calculate the employees' attendance days.
SetID and Department	Select the setID and department of the group of employees for which to calculate attendance days.

From Date and Thru Date	Select the rating period.
Corps	Select a corps to include only employees of that corps or leave the field blank to include all corps.
Reviewer ID	Select a reviewer to have the report contain only the employees assigned to this reviewer. Leave the field blank to include employees assigned to all reviewers.
Rated Employees	Select to have the report list employees who have been rated. Leave the check box clear to have the report list employees who have not been rated.