Understanding Seniority and Length of ServiceThis chapter provides an overview of seniority and length of service, lists prerequisites, and discusses how to:
Calculate seniority and length of service.
View seniority information.
Understanding Seniority and Length of ServiceSeniority is a measurement of time that is spent in a particular condition. For example, category seniority is the amount of time that an employee has spent in one category. The system measures from the date of entry into the category to the date of category change. If the employee has not changed categories, the date of the calculation is used as the end date. Corps seniority, grade seniority, and actual step seniority follow the same pattern. Since civil service positions carry different weights in seniority calculations, each civil service position has career advancement percentages that affect seniority and length of service calculations.
Length of service resembles seniority except that it uses career advancement percentages that are associated with lengths of service. The system uses steps, grades, corps and categories for lengths of service.
Seniority calculations for steps, grades, corps and categories relate to each other as follows:
Grade seniority equals total actual step seniority for the steps of the grade.
Corps seniority equals total grade seniority for the grades belonging to this corps.
Category seniority equals total corps seniority for the corps belonging to the same category.
This explains how length of service calculations for steps, grades, corps and categories relate to each other:
Grade length of service equals total actual step lengths of service.
Corps length of service equals total grade length of service.
Category length of service equals total corps length of service.
The system uses seniority values to calculate step increments and seniority and length of service are criteria for grade promotion.
Career Advancement PercentagesWhile assigned a category, corps, grade and step, an employee is also assigned a civil service position. Each civil service position carries a different weight in seniority calculations, represented by its career advancement percentage. You define two such percentages for each civil service position:
The seniority career advancement percentage is used to calculate the employee’s seniority between two dates.
The length of service career advancement percentage is used to calculate the employee’s length of service between two dates.
See Also
Defining Civil Service Positions
Seniority CreditsSeniority credits are applied only within the step.
Managers can grant reductions in step duration to hasten an employee’s step promotion. The seniority credits are durations expressed in years, months, and days. Reductions in step duration are assigned within a step and cannot be carried over.
Step Career Seniority is the actual step seniority, plus any reductions in step duration. The calculation accounts for the seniority career advancement percentage but not the work-time percentage.
Note. Use the Update Seniority Bonus FPS component (Workforce Administration, Job Information) to grant reductions in step duration.
See Managing Seniority Bonuses.
Seniority Carryover at Step Increments in the Same Grade
An employee might be in a civil service position that does not authorize advancement on the previously scheduled advancement date. In this case, the advancement is postponed until the employee holds a civil service position that authorizes advancement.
The Credited Seniority is the seniority that is to be carried over from the previous career classification. When calculating advancement dates, the credited seniority is added to the career seniority.
When advancement occurs, the employee’s seniority can be greater than the average step seniority. The difference is the seniority carryover.
Seniority to be Carried Over is the career seniorities, plus the credited seniority, minus the reductions in step duration and the average step duration.
This seniority carryover functionality is applied only within the same grade.
Note. Credited seniority in the step is also generated in case of reclassification. If the reclassification simulation is validated, the employee is granted a step increment with grade change. A conversion formula is applied to the Actual Seniority in previous step. The result of this conversion enables you to enter the Seniority Credited in the new step.
See Also
Administering Reclassification
PrerequisitesSeniority and length of service calculations use information from the following tables:
FPS Installation Parameters.
Indicate how the system calculates seniority, either thirtieth or calendar. The tenure, seniority, and advancement processes use this setup.
Civil Service Position.
Define the Seniority and Service Length Career Advancement Percentages for each civil service position.
Salary Grade Table - Steps.
Define the advancement rules for each Salary Grade Table/Scale/Step and indicate the average Length in (Sub)Step, Minimum Length for (Sub)Step Increment, and Theoretical Career Seniority.
Actions.
Define the actions for which the system calculates seniority carryover by selecting the Previous Instance Seniority Carry Over check box on the FPS Action page. The system records these actions in the Career table, but they do not terminate the current step. For example, tenure without step increment and forced index assignment are moves that are recorded in the Career table, but they neither modify nor terminate the employee’s current step. The system calculates seniority move by move.
See Also
Setting Up French Public Sector Tables
Calculating Seniority and Length of ServiceBusiness rules for calculating seniority and length of service are principally about taking into account steps that are not terminated; that is, the management of many successive actions within the same step—some actions authorize the addition of the previous instance seniority to the current instance seniority. To determine whether an action terminates a step, view the Step Terminated check box on the Career - Classification page.
This section provides an overview of how seniority definitions account for steps not terminated and discusses how to:
Start the seniority calculation.
Calculate seniority and length of service.
Understanding How Seniority Definitions Account for Steps Not TerminatedWhen an action does not terminate a step, the system applies these rules:
Actual step seniority accrues.
Reductions in step duration granted for the grade and step are accrued in Step Career Seniority.
All reductions in step duration are retrieved in the first step row. Step Career Seniority is calculated by row.
No seniority is carried over.
Credited Seniority is equal to the credited seniority in the step, plus the previous instance career seniority.
Pages Used to Calculate Seniority and Length of Service
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Page Name |
Object Name |
Navigation |
Usage |
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RUNCTL_FPA315 |
Workforce Administration, Collective Processes, Manage Advancement FPS, Calculate Seniority, Seniority Calculation |
Start the seniority calculation. |
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RUNCTL_FPA316 |
Workforce Administration, Collective Processes, Manage Advancement FPS, Calculate Length of Service, Calculator |
Calculate seniority and length of service between two dates for an employee. |
Starting the Seniority CalculationAccess the Seniority Calculation page.
To calculate seniority:
Enter the run parameters.
Processing can be launched for one employee or for all employees with career data. For all employees, leave the Employee ID and Record Number fields blank.
Enter the Thru Date (through date) to request seniority calculation on a date that falls before or after the current date. If you do not enter the Thru Date, the system uses the current date.
Run the Seniority Calculation SQR process (FPA315).
Seniority and Length of Service Calculation
The results of the process enable you to determine the following for each move recorded in an employee career:
Actual seniority in step.
Seniority in grade, corps, or category.
Length of service in step, grade, corps, or category.
Career seniority in step.
Seniority that is to be carried over in step and Credited Seniority in step.
Seniority in the Salary Grade table.
The seniority calculated by this process corresponds to the theoretical career seniority that you define when you set up the step.
The automatic step increment process uses the results of some of these calculations.
Note. Entry seniorities are not taken into account in seniority calculations and processes.
Calculating Seniority and Length of ServiceAccess the Calculator page.
Enter the employee ID, employee record number, and period of time for which to calculate seniority and length of service.
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Run |
Click to calculate and display the results. |
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Transfer >> Civ Serv Position (transfer >> civil service position) |
Click to access the employee’s civil service position history. |
Viewing Seniority InformationThis section discusses how to view seniority information.
Page Used to View Seniority Information
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Page Name |
Object Name |
Navigation |
Usage |
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FPAEESENSYNT_PNL |
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View seniorities that are associated with each employee career status. The system displays the various seniorities and lengths of service calculated for each action according to the definitions and rules that are explained in this chapter. With the step seniority and length of service, the step career seniority and theoretical seniority are displayed. Note. You can select only employees with career management data when entering this page. |