Processing Grade Promotions

This chapter provides an overview of grade promotions and discusses how to select and edit promotable employees.

Understanding Grade Promotions

A grade promotion is a grade increase within the same corps. Generally, advancement is on merit. The promoted employees appear on an annual advancement table that is established with the consent of the appropriate committee.

The promotable employee functionality consists of the following steps:

Establishing promotion criteria.
Listing employees that are promotable according to your criteria.

This list is stored, but it can be modified.
Storing and editing the list of promotable employees.

The career administrator can define additional criteria based on previous employee ratings. These changes are made online and are not stored.

Selecting and Editing Promotable Employees

This section discusses how to:

Define promotion criteria.
Select promotable employees.
Edit the promotable employee list.
Run the Promotable Employees report.
Define the simulation criteria.

Pages Used to Select and Edit Promotable Employees

Page Name	Object Name	Navigation	Usage
Promotable Employee Criteria	FPMPROMTABL_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Define Promotion Rules, Promotable Employee Criteria Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Promotable Empl Criteria, Promotable Employee Criteria	Define promotion criteria.
Promotable Empyees (promotable employees)	RUNCTL_FPA800	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Select Promotable Employees, Promotable Empyees	Select the promotable employee population by running the Extract Promotable Employees SQR process (FPA800).
Promotable Employees	FPAEEPROM_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Promotable Employees	View details of employees who were selected for promotion. This page displays details of one employee at a time and you can scroll through each employee's information. The second Promotable Employees page in the component displays a summary list of employees selected for promotion.
Promotable Employees	FPAEEPROMGRID_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Promotable Employees	View and edit the list of employees that are selected for promotion.
Promotable Employees Edit	RUNCTL_FPAPROM	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Promotable Employees Report, Promotable Employees Edit	Run the Promotable Employees report.
Define Promotion Rules – Decision Aid	FPMPROMTABL2_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Define Promotion Rules, Decision Aid Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Promotable Empl Criteria, Decision Aid	Define simulation criteria.
Review Promotable Employees - Decision Aid	FPAEEPROM01_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Decision Aid	View details of employees who were selected in the promotion simulation. This page displays details of one employee at a time and you can scroll through each employee's information. The second Decision Aid page in the component displays a summary list of employees selected in the promotion simulation.
Review Promotable Employees - Decision Aid	FPAEEPROM02_PNL	Workforce Administration, Collective Processes, Identify Promotable Empls FPS, Review Promotable Employees, Decision Aid	View the list of employees that are selected in the promotion simulation.

Defining Promotion Criteria

Access the Promotable Employee Criteria page.

To define promotion criteria:

Enter the grade after promotion in the New Grade field.
Enter the statutory criteria for step and seniority.

Each criterion is optional.

Selecting Promotable Employees

Access the Select Promotable Employees page.

To create a list of promotable employees, enter the starting date (date of eligibility for promotion) and the grade of origin.

Note. The starting date is the date used to calculate seniority.

The Extract Promotable Employees SQR process (FPA800) creates a list of promotable employees according to statutory criteria. This list is stored, but it can be modified.

Editing the Promotable Employee List

Access the Promotable Employees page.

Review the list of promotable employees. You can add or delete employees to include in the Promotable Employee report.

Running the Promotable Employees Report

Access the Promotable Employees Edit page.

Enter the starting date and run the Promotable Employees report (FP_PROM). This report lists the employees promotable by a given date. You must run the Extract Promotable Employees process (FPA800) before running this report.

Defining the Simulation Criteria

Access the Decision Aid page.

Enter data to refine the selection of promotable employees. Simulation criteria are optional.

The simulation criteria you enter on this page affects the simulation data displayed in the Review Promotable Employees component.

Note. The system never stores the list of employees resulting from the simulation in the database.

Years N-1 Rating, Years N-2 Rating, and Years N-3 Rating

Enter the minimum rating you want the employee to have received in the previous year (n-1), two years before the current year (n-2), and three years before the current year (n-3).

Access Mode

If the civil servant entered the grade of origin by advancement, select Advancement.

If the civil servant entered the grade of origin by competition, select Competition.