Understanding Global Payroll for France

This chapter discusses:

• Global Payroll for France business processes.

• Delivered elements for France.

• Archiving data for Global Payroll for France.

• Viewing delivered elements for France.

Global Payroll for France Business Processes

PeopleSoft Enterprise Global Payroll for France supports the following business processes:

• Overtime.

  PeopleSoft Enterprise Global Payroll for France enables you to process overtime hours. The number of overtime hours is calculated outside of the payroll system and passed to PeopleSoft Enterprise Global Payroll for France, which provides the functionality to calculate and pay the overtime.

• URSSAF Contributions.

  PeopleSoft Enterprise Global Payroll for France enables you to manage URSSAF contributions that are paid by both the payee and employer to cover retirement, sickness, workplace accidents, family benefits, widows’ benefits, and FNAL. We deliver the rates for several URSSAF schemes (régimes), including the general scheme 100, Alsace-Moselle General Scheme 101, and other URSSAF schemes.

• ASSEDIC Contributions.

  ASSEDIC (or GARP in Paris) contributions are paid to the state unemployment fund (UNEDIC), which finances unemployment insurance (Régime d’Assurance Chomage or RAC) and salary guarantees (Fond National de Garantie des Salaires or FNGS). PeopleSoft Enterprise Global Payroll for France enables you to enter and maintain ASSEDIC contribution rates, create regulatory reports, make payments to collector institutions, and create ASSEDIC certificates upon employee termination.

• ARRCO and AGIRC Contributions.

  PeopleSoft Enterprise Global Payroll for France enables you to manage ARRCO and AGIRC contributions for pension funds.

• Contingency Funds Contributions.

  PeopleSoft Enterprise Global Payroll for France enables you to manage contributions for contingency funds.

• Allowances.

  A payee may be entitled to a variety of allowances, paid in addition to the regular salary. PeopleSoft Enterprise Global Payroll for France enables you to calculate and manage payment of allowances relating to contract termination, transportation allowances, benefits in kind, and meal and travel allowances.

• Absence Processing.

  PeopleSoft delivers predefined rules for processing absences due to vacation, illness, maternity, work accidents, and other reasons. We’ve designed these rules in accordance with French statutory requirements. You can easily modify many of these rules to reflect absence policies that are specific to your organization or to collective agreements that may be in force for your employees.

• Levies.

  Levies are deductions that don’t fall into obvious categories, such as URSSAF, ASSEDIC, and retirement funds. Levies are paid to several organizations with different funding bases, different conditions, and on different dates. PeopleSoft Enterprise Global Payroll for France manages levies for:

  • Professional training.

  • Transportation.

  • Participation of the Construction Effort levy.

  • Apprenticeships.

  • CSG and CRDS.

  • Levy on salaries.

  • Works councils.

• Garnishments.

  PeopleSoft Enterprise Global Payroll for France enables you to process garnishment deductions for alimony and various types of debt. Garnishments are taken every month, according to national guidelines.

• Loans and Advances.

  Employers who agree to pay salary advances or provide employee loans can use PeopleSoft Enterprise Global Payroll for France to define and manage these loans and advances automatically.

• Net Guarantee.

  Employers may be required to pay a guaranteed percentage of a payee’s gross salary during the time that the payee is on sick leave. PeopleSoft Enterprise Global Payroll for France provides rules to manage the net guarantee calculation.

• Accruals.

  PeopleSoft Enterprise Global Payroll for France manages three accruals: the 2483 Annual Training report, the Employee Survey report, and paid vacation. For the 2483 Annual Training report, PeopleSoft Enterprise Global Payroll for France provides a writable array to retrieve the required payroll indicators such as salary, training full time gross salary, and paid hours. For the Employee Survey report, PeopleSoft Enterprise Global Payroll for France provides writable arrays to retrieve payroll and absence indicators such as salary, the number of working hours, the number of leaves of absence, and so on. PeopleSoft Human Resources subsequently retrieves the values in the writable arrays to create the reports. In addition, PeopleSoft Enterprise Global Payroll for France calculates two paid vacation accruals: the paid vacation accruals of the current accounting year and the accruals of the balance paid vacation of past accounting years.

• Specific Contracts.

  Specific contracts provide exemptions on contributions. Usually they are set up between an employer and a government department or between an employer and payee, subject to controls from the DDTE (regional government organization responsible for employment laws). PeopleSoft delivers rules for some common exemptions for fixed-term contracts, specific exempted contracts, and specific categories of payees.

• AFB Rules.

  PeopleSoft Enterprise Global Payroll for France provides specific elements for banking organizations that are members of the Association Française des Banques (AFB).

• Payslips.

  The PeopleSoft payslip functionality enables you to define the elements that you want to print on the payslip, such as earnings, deductions, absence hours, and current and year-to-date totals, as well as a daily record. With our payslip process, you can print payslips for all payees, or a group of payees.

• Banking.

  PeopleSoft Enterprise Global Payroll for France includes an optional banking process that enables you to create a bank transfer file with details of payments to be made to each payee.

• Terminations.

  PeopleSoft Enterprise Global Payroll for France enables you to identify and retrieve online any employees that have been terminated in a defined period. Using the terminations functionality, you can create an off-cycle group, associate the terminated employees with this group, and process the employees in an off-cycle calendar. Or you can process the terminated employees as part of a regular, on-cycle calendar. This transaction enables you to specify the payment method for terminated employees (for example, manual payment or EFT).

• DUCS Generation.

  PeopleSoft provides the ability to create DUCS files for submitting social security contribution information to government agencies for URSSAF, ASSEDIC, and ARRCO/AGIRC contributions.

• DADS Generation.

  With PeopleSoft Enterprise Global Payroll for France, you can extract DADS data from your database, review and update the extracted information, and create the DADS report conforming to the DADS-U norm.

• Wage Certificates.

  PeopleSoft Enterprise Global Payroll for France enables you to generate wage certificates for your payees. These certificates provide proof that a payee is entitled to receive social security payments for sick leave, maternity leave, paternity leave, work accidents, or occupational illness.

• Retroactive Processing.

  Every customer must record retroactive updates that affect payroll. These retroactive updates can affect gross pay as well as deductions. PeopleSoft Enterprise Global Payroll for France provides the following retroactivity functionality:

  • Retroactivity standard setup.

  • Support for retroactivity in reporting.

  • Calculation of inactive segments.

• DIF and Training Allocation.

  Global Payroll for France integrates with both the Administer Training business process and with Enterprise Learning Management to enable users to track DIF balances and compensate learners for DIF training and other training completed outside of the normal work schedule.

Delivered Elements for France

PeopleSoft Enterprise Global Payroll for France defines each business process for France in terms of delivered elements and rules that are needed to run a French payroll. Some of these elements and rules are specifically designed to meet legal requirements, while others support common or customary payroll practices.

This section discusses:

• Delivered element creation.

• Element ownership and maintenance.

• Element naming convention for France.

Delivered Element Creation

All of the elements that are delivered with your country extension were created using the core application.

The core application:

• Consists of a payroll rules engine.

  The rules engine is a flexible tool that enables you to define new payroll elements and run payroll and absence calculations using the delivered elements. PeopleSoft Enterprise Global Payroll for France does not embed payroll computations in application code. Instead, it specifies all business application logic (such as earnings, deductions, absences, and accumulators) in terms of payroll rules. PeopleSoft Enterprise Global Payroll for France enables you to enter and maintain payroll rules through a set of pages and offers comprehensive features that enable you to work in your preferred language or currency.

• Provides a payroll processing framework.

  The payroll processing framework provides a flexible way to define and run payroll and absence processing flows (such as calendars, run types, pay periods, and process lists).

Element Ownership and Maintenance

This section describes PeopleSoft’s approach to element ownership and what this means for the maintenance of French payroll rules.

Understanding Ownership in Global Payroll

PeopleSoft Enterprise Global Payroll for France provides five types of element ownership:

Understanding Ownership in Global Payroll for France

Of the five ownership types that are described here, two are used to define French elements:

• PS Delivered/Maintained.

  PeopleSoft Enterprise Global Payroll for France uses the ownership category PS Delivered/Maintained to prevent the modification of elements that are designed to comply with legal or statutory requirements.

• PS Delivered/Not Maintained.

  Some elements, such as contribution rates and SMIC values, are defined as PS Delivered/Not Maintained. This enables you to modify these elements without waiting for the tax updates that are delivered by PeopleSoft.

  Note. Before applying tax updates or other enhancements, determine whether the elements being upgraded have already been modified by your organization.

This table lists the ownership types that are associated with the delivered elements for France:

Note. The owner field is used by the Element Upgrader to identify which elements PeopleSoft has delivered and which ones you have created.

See Also

Defining Element Names

Understanding Specific Contracts

Setting Up Country Data

Element Naming Convention for France

Understanding the naming convention that is used for PeopleSoft-delivered elements can help you determine how an element is used, its element type, and even the functional area that it serves.

This section discusses:

• Naming convention for supporting elements.

• Naming convention for primary elements.

• Naming convention for other elements.

• Additional clues to the use of French elements.

• Functional area codes.

• Element type codes (PIN_TYPE).

Naming Convention for Supporting Elements

For supporting elements such as variables, formulas, dates, durations, and so forth, PeopleSoft uses the following naming convention: FFF TT NAME.

• FFF: Functional Area Code (see Functional Area Codes for more information).

• TT: Type of Supporting Element (see List of Element Type Codes (PIN_TYPE) for more information).

• NAME: The name is based on a term in French and provides a further means of identifying the element.

For example, in the name of the variable URS VR TX VEUV S, URS represents the functional area, VR represents the element type, and TX VEUV S provides a further means of identifying the element.

Note. This naming convention applies to the following element types: arrays, brackets, counts, dates, durations, formulas, rate codes, variables, historical rules, fictitious calculation rules, proration rules, rounding rules, and generation control conditions.

Naming Convention for Primary Elements

Primary elements such as earnings, deductions, absence take, and absence entitlement elements do not always contain functional area codes in their names. This is because primary elements have names, based on French terms, that identify their function and element type without the use of additional codes. For example, the absence take and absence entitlement elements for seniority paid vacation have names that identify their use in the system:

The key to understanding how these elements are used is found in the abbreviations CPT and CPE. CPT represents paid vacation take (prise congés payés), and CPE represents paid vacation entitlement (droits congés payés). In addition, the abbreviation ANCIENTE (ancienneté or seniority) indicates that the purpose of these elements is to calculate seniority paid vacation.

Note. PeopleSoft Enterprise Global Payroll for France uses numerous abbreviations to signify how elements are used and the functional area they serve. Additional information about these abbreviations can be found in the section “Additional Clues to the Use of French Elements.”

Naming Convention for Other Elements

For accumulators, sections, and element groups, PeopleSoft uses the following naming convention: FFF TT NAME.

• FFF: Functional Area Code (see Functional Area Codes for more information).

• TT: Type of Supporting Element (see List of Element Type Codes (PIN_TYPE) for more information).

• NAME: The name is based on a term in French and provides a further means of identifying the element.

For example, a section in a process list for France might be URS SE COTISATIONS, where URS is a functional area code, SE represents the element type, and COTISATIONS provides a means of uniquely identifying the element.

Additional Clues to the Use of French Elements

Many French elements contain abbreviations that provide additional clues to their use in the system (beyond those that are provided by the Functional Area Codes or List of Element Type Codes (PIN_TYPE)). For example, URS MAL S is a deduction with a calculation rule of base x percent. The percentage is contained in the variable URS VR TX MAL S, and the base is calculated by the formula URS FM BRUT ABAT. While the code URS (URSSAF) in the name of the deduction indicates the functional area that is served by the element, the abbreviations MAL and S provide additional useful information about the deduction. The abbreviation MAL (maladie or illness) indicates that the deduction applies to the URSSAF illness contribution, and the S (salarie or payee) signifies that the deduction is part of the payee’s contribution. The TX (taux or rate) in the variable URS VR TX MAL indicates that the variable stores a contribution rate. And in the formula representing the base, the abbreviation ABAT (abattement) signifies that the formula determines a reduction (in this case a reduction of the gross salary). As you become more familiar with the elements that are created for a functional area, these abbreviations will help you to further identify and understand the role that is played by each element.

This table lists the most common abbreviations used in the names of French elements:

Functional Area Codes

This table lists the functional area codes that are used in the names of French elements.

Element Type Codes (PIN_TYPE)

This table lists the element type codes for all the element types. Because not all element types are delivered for France, not all of these codes appear in the names of French elements.

See Also

Defining General Element Information

Archiving Data for Global Payroll for France

PeopleSoft Enterprise Global Payroll for France generates a large amount of result data which you may need to maintain for auditing or regulatory purposes, and which should periodically be archived. To facilitate this requirement, PeopleSoft PeopleTools delivers an archiving tool called the Data Archive Manager. To aid in archiving your data, PeopleSoft Global Payroll for France delivers a predefined archive object (GPFR_RSLT_ARCHIVE) and an archive template (GPFRRSLT) created using the Data Archive Manager. The archive template uses queries to select and store data by calendar group ID from calculation, banking, and other tables.

Note. Please use extreme caution when making changes to delivered archive objects, queries, or templates. Any modifications can result in the loss of important data.

See Archiving Data.

Additional Archiving Considerations

The following PeopleSoft Enterprise Global Payroll for France result data is not included in the GPFR_RSLT_ARCHIVE archive object because it is not associated with a calendar group ID:

If you want to archive this data, you can set up new archive objects, queries, and templates using the Data Archive Manager, or you can use your own archiving solution.

See Also

Enterprise PeopleTools PeopleBook: Data Management, “Using PeopleSoft Data Archive Manager”

Viewing Delivered Elements for France

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements that are designed for France. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.0 PeopleBook.

See Also

Viewing Delivered Elements