Working with Payslips

This chapter provides an overview of payslip layout and describes how to:

Note. The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for France. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.0 PeopleBook.

See Also

Understanding How to View Delivered Elements

Click to jump to parent topicUnderstanding Payslip Layout

PeopleSoft supplies a payslip model, which you may redesign to fit your needs.

The payslip has three different sections:

Note. Every payslip and pay annex sheet lists the current segment dates, day by day, with the hours scheduled for that day. If for some reason the payee is absent for a day, an absence code is inserted, indicating the reason for the absence.

Sample header of a payslip

Sample body of a payslip

Sample footer of a payslip

See Also

Setting Up and Generating Wage Certificates

Click to jump to parent topicSetting up Payslips

To set up payslips, use the Templates FRA (GPFR_PAY_SLIP) component.

dThis section provides an overview of payslip setup and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding Payslip Setup

The payslip displays elements such as earnings, deductions, absence hours, current and year-to-date totals, as well as a daily record. When setting up the payslip, you must define which of these elements to print on the payslip and define the format of the payslip.

The payslip setup consists of:

When you install Global Payroll for France, the default installation refers to the delivered payroll elements.

Note. By law, some information is not allowed to appear on the payslip (bulletin de paie). If this information is relevant to a payee, it is printed on another form, called an annex (annexe). You are responsible for determining which information belongs on each form.

Important! To generate a payslip with the correct data, you must make sure that each department is attached to an establishment on the Department Profile page.

See Maintaining Departments.

Click to jump to top of pageClick to jump to parent topicPages Used to Set up Payslips

Page Name

Object Name

Navigation

Usage

Payslip/PayGroup

GPFR_P_SLIP_GRP

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates FRA, Payslip/PayGroup

Associate pay groups with an individual payslip. Payslips must be associated with at least one pay group before they are included in a pay run.

Payslip Sort keys

GPFR_P_SLIP_SK

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates FRA, Payslip Sort keys

Set up the methods and order for sorting the different payslip forms.

Payslip Lines

GPFR_PAY_SLIP_1

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates FRA, Payslip Lines

Determine what is printed on each line of the body of the payslip.

Payslip Totals

GPFR_PAY_SLIP_2

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates FRA, Payslip Totals

Determine which accumulators to display in the footer of the payslip form.

Click to jump to top of pageClick to jump to parent topicAssociating Pay Groups with Payslips

Access the Payslip/PayGroup page.

Payslip ID

Displays the payslip ID that you selected. If you are using this page to create a new payslip ID, enter a description in the field next to the payslip ID.

Payslip/Paygroups

Pay Group

Select the pay group. Each payslip can have multiple pay groups. However, you can associate each pay group with only one payslip.

If you want to reassign a pay group to a new payslip ID, first click the Delete button to delete the pay group from the payslip with which it is initially associated. Then add the pay group to a different payslip ID.

Click to jump to top of pageClick to jump to parent topicSetting Up Sorting Methods and Order

Access the Payslip Sort keys page.

Each payee receives a payslip form per pay segment. The payee may also receive an annex, if necessary. The payslip and annex may be associated with up to five sort keys that are then used to sort the payslips.

Sort Key 1−5

Select the sort keys. You can select up to five sort keys, defined by variables. The information is sorted in the following order: Sort Key 1, Sort Key 2, Sort Key 3, Sort Key 4, and Sort Key 5. For example, if you select the variable REP VR PS COMPANY (company ID) for Sort Key 1 and REP VR PS ESTABID (establishment ID) for Sort Key 2, the payslips are sorted first by company and then by establishment.

Note. Variables that you select must be defined as stored elements in the element definition.

A/D (ascending/descending)

Select the sort order: ASC to sort in ascending order, or DSC to sort in descending order. If you select ascending order, values appear in alphabetical order (A to Z) or numerical order (smallest to biggest).

Click to jump to top of pageClick to jump to parent topicDetermining Printed Information

Access the Payslip Lines page.

Common Page Information

Payslip/Annex

Select the document on which you want the elements to print: Pay-slip (Bulletin de paie) or Annex (Annexe).

Print Order

Enter the number that determines the order in which elements are printed on the payslip. All earning and deduction elements delivered by PeopleSoft print in the following order:

  • Salary.

  • Other Gross (overtime, premium, allowances, absences, and so on).

  • URSSAF Contributions.

  • ASSEDIC Contributions.

  • AGIRC/ARRCO Contribution.

  • Other Contributions.

  • Other Net.

You may reorder the elements. When reordering, use decimal points for the print order if there are no whole numbers available. For example, if Element A has print order 100.00 and Element B has print order 101.00, and you want element Element C to print between the other two elements, assign it print order 100.50.

Elements Tab

Use this tab to specify and order earnings and deductions that are printed on the payslip.

Note. The rows on each tab correspond directly to the rows on all other tabs. For example, the element referenced in row 1 of the Retro tab is the same as the element in row 1 of the Description tab.

EE Element Type (employee element type)

Select the element type for the payee’s column in the payslip’s body: Earnings or Deductions.

Element Name

Select a payee’s earning or deduction element. If you specify Earnings in the EE Element Type field, you may select only earning elements. If you specify Deductions, you may select only deduction elements.

ER Element Type (employer element type)

Select the element type for the employer’s column in the payslip’s body: Earnings or Deductions. The employer’s earning and deduction elements also appear on the payslip. The name of each element appears in the second Element Name field.

Element Name

Select an employer’s earning or deduction element. If you specify Earnings in the ER Element Type field, you may select only earning elements. If you specify Deductions, you may select only deduction elements.

Description Tab

Access the Description tab.

Use this page to view or change descriptions of earning or deduction elements.

Take Description from

Select one of these values:

Employee Element to extract the payee element’s description from the GP_PIN table.

Employer Element to extract the employer element’s description from the GP_PIN table.

Description to enter your own description.

Description

If you select Description in the Take Description from field, enter the description for the element here. If you enter a new description here, it prints on the payslip. It does not, however, update the GP_PIN table.

Retro Tab

Access the Retro tab.

Use this page to select the method for printing retro earnings and deductions.

Retro Type

Select a method for printing the retro earning or deduction element: One Line, Current and Adjustment, or Current and Deltas.

Detailed Instances

If you select this check box each instance of the earning or deduction prints separately on the payslip. You cannot select the check box if you selected the retro type of One Line.

If you select Current and Adjustment, only instances in the current period are printed separately.

The following example illustrates the differences among the three Retro Type options. Suppose that last year a payee had a fixed monthly salary of 20000. However, in January of this year, the payee received a raise of 1000 per month. Despite the raise, payroll mistakenly paid the payee 20000 for the months of January and February. In March, the system must pay 1000 in retro pay for both January and February, as well as pay March’s salary of 21000.

If you select One Line, one line will include all current earnings and retro payments in a lump sum. Based on our example, 23000 appears on a single line.

If you select Current and Adjustment, the current salary appears on one line and the retro pay appears on the next line. Based on our example, the salary for March (21000) appears on one line and the retro adjustment and 2000 appears on the next line.

If you select Current and Deltas, the current salary appears on the first line, and each pay period’s retro pay appears on an individual line. Based on our example, the salary for March (21000) appears on one line, and the adjusted monthly amounts (1000 for January and 1000 for February) appear on the following two lines.

Note. This page does not process retro earnings and deductions. Do not use this page to define the retro rules for payroll. Use this page only to define a printing method.

Spaces Tab

Access the Spaces tab.

Use this page to insert blank lines to space the elements on the payslip.

No. of Space Lines Before (number of space lines before)

Enter the number of empty lines you require before the element description. The default value is 0 lines. The maximum number of lines you can enter is 99.

No. of Space Lines After (number of space lines after)

Enter the number of empty lines you require after the element description. The default value is 0 lines. The maximum number of lines you can enter is 99.

Click to jump to top of pageClick to jump to parent topicDetermining Accumulators for Payslip Footer

Access the Payslip Totals page.

Payslip/Annex

Select whether the accumulator elements appears on the Pay-slip (bulletin de paie) or the Annex (annexe).

Col. No. (column number)

Select the column number to which you want to assign each accumulator. These columns appear in the footer section of the payslip. The payslip contains up to 14 different accumulators. The fourteen totals that appear on the payslip correspond to the 14 elements that appear on this page. The columns are separated into three sections: column numbers 1−10, 11−13, and 14.

The first section contains ten columns in a row that are designed for accumulating earnings and deductions. Each of the ten accumulators has two values: the top row displays the current total and the bottom row displays the year-to-date total. PeopleSoft delivers the accumulators in the following order:

  • Column 1: Fiscal Net.

  • Column 2: Gross.

  • Column 3: Payee Contribution.

  • Column 4: Employer Contribution.

  • Column 5: Social Security Ceiling.

  • Columns 6−10: Not delivered by PeopleSoft.

The second section contains three consecutive columns that display the holiday/vacation information. PeopleSoft delivers the accumulators in the following order:

  • Column 11: Days Due.

  • Column 12: Days Taken.

  • Column 13: Balance.

Each of these three accumulators has two values: the top row displays the current year’s information and the bottom row displays the previous year’s information.

The final section contains a single column, column 14: RC (Repos Compensateur), which displays the time-off in lieu of compensation earned (in days and half-days) during this month and that may be spent by the payee during the next two months.

Note. If any amount resolves to zero, the header for that amount still prints on the payslip.

Descr. 1 (description 1)

Enter the description of the element. This description appears at the top of the column on the payslip form.

Element Name

Select the element name for the first amount (see above). The system uses this element to retrieve an amount from the Accumulator Results Table.

Element Name

Select the element name for the second amount (see above). The system uses this element to retrieve an amount from the Accumulator Results Table.

Click to jump to parent topicAdding Payslip Comments

To add payslip comments, use the Messages FRA (GPFR_PYSL_OBSRV) component.

This section discusses how to add payslip comments.

You can print comments in the footer of the payslip. You can enter up to four different lines for comments. When requested, the four lines will print on the payslip.

Click to jump to top of pageClick to jump to parent topicPage Used to Add Payslip Comments

Page Name

Object Name

Navigation

Usage

Payslip Observation

GPFR_PYSL_OBSRV

  • Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Messages FRA, Payslip Observation

  • Global Payroll & Absence Mgmt, Payslips, Add Payslip Messages FRA, Payslips Observation

Create an observation ID to print comments or provide information on the payslip. View or edit existing observations associated with a given observation ID.

Click to jump to top of pageClick to jump to parent topicAdding Payslip Comments

Access the Payslip Observation page.

Define observation IDs to print comments or provide information to individual payees or groups of payees on the payslip.

To display comments and other information on a payslip:

  1. Define an observation ID with its associated comments and information on the Payslip Observation page.

    Enter the comments or information that you want to appear on the payslip in Observation fields 1–4.

  2. Add the observation to the payslip of a single payee, or to all the payslips for a group of payees.

    Note. Carefully check the start and end date of the supporting element assignment to ensure that the payslip message is printed during the correct payroll period.

Example: Adding An Observation to a Payslip Using the Payee Level Supporting Elements page

This example illustrates how to assign a payslip observation to a single payee using the variable REP VR PS OBS on the Supporting Elements page. Note that you must specify the observation ID (MESSAGE 1) defined on the Payslip Observation page in the Character Value field and enter the dates of the pay period in the Begin and End Date fields.

See Also

Defining Payee Overrides

Defining Pay Group Overrides

Defining Pay Entity Overrides

Click to jump to parent topicPrinting Payslips

This section discusses how to print payslips using the report provided in Global Payroll for France.

Click to jump to top of pageClick to jump to parent topicPage Used to Print Payslips

Page Name

Object Name

Navigation

Usage

Pay-slip Run Control

GPFR_RUNCTL_PYSL

Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips FRA, Pay-slip Run Control

Print payslips for a group of employees.

Click to jump to top of pageClick to jump to parent topicPrinting Payslips

Access the Pay-slip Run Control page.

Calendar Group ID

Select the calendar group for which you want to create payslips.

Group List ID

If you want to print payslips for some of the employees in the calendar group, select the Group List ID.

Reprint

Select this check box if you want to reprint payslips for a payroll that has been approved or finalized.

Note. If the payroll is not approved or finalized, you can rerun the payslips without selecting this check box. The payslip has a draft status printed at the top of the payslip.

Click to jump to parent topicSetting Up and Viewing Payslips Online

To set up and view payslips online, use the Templates FRA (GPFR_PAY_SLIP), Admin Payslip/Results FRA (GPFR_ONPAY_SETUP), and Rvw Admin Payslip/Results FRA (GPFR_ONPAY) components.

This section provides an overview of the online payslip view and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Online Payslip View

Global Payroll for France enables you to view payroll results online using the Rvw Admin Payslip/Results FRA component. The data that appears on the Summary page and Body page of this component is based on the payslip setup described earlier in this chapter.

You can view all payroll data or a subset of data for a payee. To view a subset of data, create a list of viewable payroll elements using the Element List page (GPFR_ONPAY_SETUP). Then, enter the name of the list you have created in the Element List field in the Rvw Admin Payslip/Results FRA component to retrieve information about only the elements you are interested in.

Important! You must associate pay groups with payslip templates on the Payslip/PayGroup page of the Templates FRA (GPFR_PAY_SLIP) component in order to view payroll results online.

Click to jump to top of pageClick to jump to parent topicCommon Elements Used in This Section

Element Name

This field appears on several pages in the Rvw Admin Payslip/Results component.

Enter the name of the element for which you want to view results and click Retrieve Results.

Element List

This field appears on several pages in the Rvw Admin Payslip/Results component.

Enter the name of the element list containing the payroll elements you want to view and click Retrieve Results to retrieve a subset of payroll data for a payee.

Note. Define element lists on the Element List page.

Calendar ID

This field appears on several pages in the Rvw Admin Payslip/Results component.

Enter the ID of the calendar (payroll or absence) for which you want to view payroll results and click Retrieve Results.

Click to jump to top of pageClick to jump to parent topicPages Used to Set Up and View Payslips Online

Page Name

Object Name

Navigation

Usage

Element List

GPFR_ONPAY_SETUP

Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Admin Payslip/Results FRA, Element List

Create a list of payroll elements to view on the online payslip pages.

Summary

GPFR_ONPAY_SUM

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Summary

View summary information about a payee’s pay run.

Body

GPFR_ONPAY_BODY

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Body

View basic information about earnings and deductions processed for a payee.

Supporting Elements

GPFR_ONPAY_CALPIN

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Supporting Elements

View the values of the supporting elements processed for a payee.

Earnings Deductions

GPFR_ONPAY_ERNDED

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Earnings Deductions

View detailed information about earnings and deductions processed for a payee.

Accumulators

GPFR_ONPAY_ACUM

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Accumulators

View accumulator data for a payee.

Absences

GPFR_ONPAY_ABS

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Absences

View absence data (daily data and generated positive input).

Positive Inputs

GPFR_ONPAY_PI

Global Payroll & Absence Mgmt, Payslips, Rvw Admin Payslip/Results FRA, Positive Inputs

View positive input for a payee.

Click to jump to top of pageClick to jump to parent topicCreating a List of Elements to View in the Online Payslip

Access the Element List page.

Use the Element List page to create subsets of payroll elements to view on the online payslip pages, so that you can quickly obtain information about a targeted group of earnings, deductions, or other elements. For example, all overtime earnings or all URSSAF contribution elements.

Entry Type

Specify the type of element you want to include in the element list.

Element Name

Specify the name of the element to include in the element list.

Click to jump to top of pageClick to jump to parent topicViewing Summary Data

Access the Summary page.

View a summary of the payroll results for a payee in a calendar run.

The information you see is based on the payslip defined for the payee's pay group using the Templates FRA component.

Note. You must associate pay groups with payslip templates on the Payslip/PayGroup page of the Templates FRA (GPFR_PAY_SLIP) component in order to view payroll results online.

Click to jump to top of pageClick to jump to parent topicViewing the Payslip Body

Access the Body page.

Use the Body page to view earnings and deductions processed for a payee in a calendar run.

You can narrow down the search results by selecting elements by name, element list, or calendar ID, or by specifying negative or positive amounts only in the Selection on Amount field. You can also view only positive inputs by selecting the Positive Inputs Only check box.

The information you see is based on the payslip defined for the payee's pay group using the Templates FRA component.

Click to jump to top of pageClick to jump to parent topicViewing Supporting Elements

Access the Supporting Elements page.

Use the Supporting Elements page to view all of the supporting elements processed for a payee.

You can narrow down the search results by selecting elements by name, element list, or calendar ID.

Click to jump to top of pageClick to jump to parent topicViewing Earnings and Deductions

Access the Earnings Deductions page.

Use the Earnings Deductions page to view the base and component values (unit, rate, percent, and amount) calculated for each element in the pay run. You can also view the calendar in which each element was processed (source calendar), the slice begin and end dates, and other element data.

You can narrow down the search results by selecting earnings and deductions by name, element list, or calendar ID. You can also view only positive inputs by selecting the Positive Inputs Only check box.

Click to jump to top of pageClick to jump to parent topicViewing Accumulator Data

Access the Accumulators page.

Use this page to view the values of all accumulators processed in a pay run. You can also view the calendar in which each accumulator was processed (source calendar), the slice begin and end dates, and other accumulator data. If there are user keys associated with an accumulator, these appear on the User Keys tab.

You can narrow down the search results by selecting accumulators by name, element list, or calendar ID.

Click to jump to top of pageClick to jump to parent topicViewing Absence Data

Access the Absences page.

Use this page to view information on absences and entitlements processed in a pay run, absence begin dates, the calendars in which the absence data was processed (source calendars), and any positive input generated for an absence.

You can narrow down the search results by selecting absence takes by name, element list, or calendar ID.

Click to jump to top of pageClick to jump to parent topicViewing Positive Input

Access the Positive Inputs page.

Use this page to view the positive input values entered for all of the earnings and deductions processed in a pay run.

You can narrow down the search results by selecting earnings and deductions by name, element list, or calendar ID.