Managing Payroll Data

This chapter provides an overview of payroll data and describes how to:

Enter additional payroll data.
Report employee payroll data.

Understanding Payroll Data

When you hire a new employee, you must enter basic data in the PeopleSoft Human Resources Management system, such as the employee's name, employment record, and job. This data is the basis for all the tasks involved in human resources management, such as salary plans or payroll processing. In addition, you enter information about retroactive processing for payees in Global Payroll.

Entering Additional Payroll Data

This section discusses how to:

Specify when to print payslips.
Enter additional payee information.

Pages Used to Enter Additional Payroll Data

Page Name	Object Name	Navigation	Usage
Additional Employ	GPDE_AL_EMPLMT1	Global Payroll & Absence Mgmt, Payee Data, Define Payee Data DEU, Additional Employ	Specify whether a payslip should be printed for an employee each time that employee is paid.
General Remarks	GPDE_AL_ACCT_INFO	Global Payroll & Absence Mgmt, Payee Data, Add General Remarks DEU, General Remarks	Enter additional information for a payee.

Specifying When to Print Payslips

Access the Additional Employ page.

Pay Slip Print

Select if you want to print a payslip for the employee.

Pay Slip Address

Specify where to send the payslip: Location Address (Company address) or Personal Address.

Termination Date

Enter the date you want to stop printing payslips, if applicable.

Entering Additional Payee Information

Access the General Remarks page.

Balance Information

Enter information about the balance.

Description

Enter information about the employee. The information is for your information only.

Reporting Employee Payroll Data

This section discusses how to:

Report pay balances – GPDETX03.
Report the payroll register – GPDETX04.
View delivered elements.

You can run a report to list any overpayments made to employee in addition to their regular salary.

Pages Used to Report Employee Payroll Data

Page Name	Object Name	Navigation	Usage
Overpayment List	GPDE_RC_AL09	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Overpayment List DEU, Overpayment List	Lists additional payments made by an employer to an employee's normal salary.
Pay Balance	GPDE_RC_TX03	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Pay Balance DEU, Pay Balance	Displays the pay elements and employee data upon which payroll is based for each month of a given year.
Report Options - Results Register DEU	GPDE_RC_TX04_1	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Payroll Results Register DEU, Report Options	Generates a summary of the employee pay elements by pay period. A separate page is created for each company and each retro pay period.
Elements View - Results Register DEU	GPDE_RC_TX04_2	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Payroll Results Register DEU, Elements View	View elements for the results register.

Reporting Pay Balances – GPDETX03

Access the Pay Balance page.

Print Pay Entity Report

Select if you want to print only those pages that display the annual and monthly totals for a pay entity, and not all of the retro pay data for all employees that the report includes.

Reporting the Payroll Register – GPDETX04

Access the Payroll Register report page.

On the Report Options page, create a report that monitors the associated accumulators and contains the payroll register for a selected company and pay group for the specified reporting period (from and to dates).

In addition to gross pay, the columns of the report provide information on base amounts (calculation bases) for income tax, church tax, bonus tax, health insurance, and so on, as well as the resulting payment.

On the Elements View page, define the other columns that you want to see in your report.

Override Indicator	Determines which columns appear in the report. You can display up to 10 columns in your report. Also configure the level of detail that you want to appear. Select this check box if you want to override the description of the selected element.
Element Heading	If you have selected the Override Indicator for an element, enter a new heading name to serve as a new description of the element.
Sequence	Indicates the column in which the element will appear. If you want to have the YTD Bonus Tax as the second column in you report, for example, select a sequence number of 2.

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Germany. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.0 PeopleBook.

Pay Slip Print	Select if you want to print a payslip for the employee.
Pay Slip Address	Specify where to send the payslip: Location Address (Company address) or Personal Address.
Termination Date	Enter the date you want to stop printing payslips, if applicable.

Balance Information	Enter information about the balance.
Description	Enter information about the employee. The information is for your information only.