This chapter provides an overview of the View Payslip self-service transaction, lists prerequisites, and discusses how to:
Set up View Payslip.
View payslips online.
PeopleSoft enables employees to view their payslips online using View Payslip in ePay. The files used to view payslips are created when you run the Generate/Regenerate Payslip process. As part of the Generate/Regenerate Payslip process, the system launches a series of Application Engines that:
Gather information and create a temporary file to store payees' payslip data.
Create a PDF file from this data on which the payslip view is based.
If ePay is licensed, this process uses a utility to split the PDF file into individual PDF files for each employee. These individual PDF files are stored on a secure server.
Before you can set up the View Payslips transaction, you must:
Set up a secure server and FTP to store the individual PDF payslip files.
Identify the URL address for the server.
Set up payslips.
See Setting Up Payslips.
To define self-service payslip options, use the Self Service Payslip Options (GP_SS_PSLP_OPTIONS) component.
This section provides an overview of the View Payslip transaction and discusses how to:
Define the URL address for storing PDF files.
Enable online payslip printing.
To set up the View Payslip transaction:
Using the URL Maintenance page, define the URL Identifier for the server that will store the individual PDF files. The URL Identifier that is used for payslips is GP_SS_PSLP_FTP by default; however, a different URL Identifier may have been created depending on your installation instructions.
The Generate/Regenerate Payslip process uses this URL to identify where the PDF files are stored.
Define the parameters for the View Payslip transaction on the Payslip Options By Country page.
On this page you define:
The default payslip URL.
Whether employees can choose to have their payslip printed or not. Additionally, you define the default for all employees (print payslip or suppress printing).
Note. Checks are always printed through the Generate Payslip page, regardless of these options.
The number of days after the payment date that payslip information is available for employees to view.
Define payslip availability by run type.
Page Name |
Object Name |
Navigation |
Usage |
URL_TABLE |
PeopleTools, Utilities, Administration, URLs, URL Maintenance |
Stores URL addresses. |
|
GP_SS_PSLP_OPTIONS |
Set Up HRMS, Product Related, ePay, Self Service Payslip Options, Self Service Payslip Options |
Enable online payslip printing using View Payslip self-service transaction. Define payslip availability by run type. |
Access the URL Maintenance page.
URL |
Enter the address for the location of the stored individual PDF files. |
Access the Self Service Payslip Options page.
Default Payslip Print Options
Suppress Printing of Payslips |
Select if you don't want payslips to be printed, by default Note. This option does not affect the printing of payslips that contain a check. Checks are always printed. |
ePay Availability Options
Enable Option in Self Service |
Select to give employees the ability to override the Suppress Printing of Payslips option. If selected, the Paper Payslip Instructions group box appears on the View All Payslips page of the View Payslip transaction. Employees can choose to have their payslip printing suppressed or not. Note. This option does not affect the printing of payslips that contain a check. Check are always printed. |
Days after Payment Date |
Enter a value to limit the number of days before or after the payment date that payslips are available to payees online. You can enter:
|
Payslip Availability By Run Type
If you want to override the Days After Payment date by run type, specify the run types in the Payslip Availability By Run Type group box and enter the number of days to limit the availability for that run type. For example, you may want payslips for regular pay runs to be viewable online two days before the payment date; however, bonus runs should become viewable two days after the payment date to give managers two extra days to inform employees that they will be receiving a bonus. If you enter nothing in the Payslip Availability By Run Type group box, the system assumes that payslips for all run types should be made available for online viewing. To limit the number of days before or after the payment date that payslips are available for a specific run type, enter a value in the Days after Payment Date field.
Note. This field works in the same way as the Days after Payment Date field in the ePay Availability Options Group Box.
This section provides an overview of the View Payslip transaction and lists the pages used to view payslips online.
Employees can view their payslips using the View Payslip transaction. When an employee views his payslips, the system displays a list of all available payslips, 10 at a time. To display the detailed payslip, the employee clicks on the date link.
If the Enable Option in Self Service field is selected on the Self Service Payslip Options page, the employee has the option of indicating whether they want to receive a printed copy of their payslip.
Page Name |
Object Name |
Navigation |
Usage |
GP_SS_EE_PSLP |
Self Service, Payroll and Compensation, View Payslips, View Payslips |
Select the payslip the employee wants to display and instruct payroll whether to print a hard copy of the payslip. |