Reviewing the Parallel Test Checklist

Appendix: Reviewing the Parallel Test Checklist

This appendix discusses:

Parallel test guidelines.
Parallel test checklist.

Parallel Test Guidelines

The following are some guidelines for parallel testing:

Apply the most recent tax updates before proceeding with parallel testing.
Rerun each audit procedure after each test run.
Reconcile the results of each procedure run during parallel testing to your current payroll system.
Test the direct deposit transmittal process thoroughly.

Create the transmittal file or report and test receipt by processing agency.
If your organization requires multijob or single check processing, set up your test conditions during parallel testing to reflect this.

Parallel Test Checklist

Use this checklist to ensure that the parallel phase of the payroll implementation is complete.

Note. (CAN) Canadian Structured Query Reports (SQRs) contain the ending CN (for example, PAY001CN).

Note. (USF) Federal SQRs begin with FG (for example, FGPY001).

Process	Task	Program	Expected Result	Target Date	Initials
Preproduction Clean Up				________	______
Load Data	Time Input	Runtime Input Process	Job completed	________	______
			Data reconciled to current system	________	______
Verify Data	Run Audit Programs	PreSheet Audit PAY034	Confirms data complete for creating paysheets	________	______
			Paysheets created	________	______
On-Cycle Testing	Run Paysheets		Job completes	________	______
Verify Data	Run Audit Programs	Precalculation PAY035	Confirms payroll key data correct for running calculations	________	______
	Run Preliminary Payroll Calculation	PAY001 Deduction Register PAY001CN		________	______
	Run Reports for Payroll Calculation	PAY002 Payroll Register		________	______
		PAY006 Other Earnings Register		________	______
		PAY008 Deductions Not Taken		________	______
		PAY011 Payroll Error Messages		________	______
		PAY021 Employer Benefit Contributions PAY021CN		________	______
		An iterative series of steps: run until each report is error-free	Data reconciles to current system on subsequent report runs	________	______
	Correct invalid data shown by reports		Job completes	________	______
	Re-run preliminary payroll calculation			________	______
	Re-run reports for payroll calculation		Job completes error free	________	______
	Run final payroll calculation		Job completes error free	________	______
	Run payroll confirmation	PAY001 Deduction Register PAY001CN	Each report completes	________	______
	Run final payroll confirmation reports	PAY002 Payroll Register	Each report reconciles to current system	________	______
Verify Data	Run Audit Programs	PAY036 Preconfirm Audit	Confirms that Pay Data is Correct Before Confirming Payroll	________	______
		PAY003 Check Print PAY003CN PYCHKUSA Create Check PDF PYCHQCAN	In the required format	________	______
		PAY004 Check Register		________	______
		DDP005 Direct Deposit Prenotification		________	______
		DDP006 Direct Deposit Prenote Memo		________	______
		DDP001 Direct Deposit Create file DDP001CN	Transmittal file produced in the correct format	________	______
		DDP002 Direct Deposit Register		________	______
		DDP003 Direct Deposit Advice Print DDP003CN PYDDAUSA Create Advice PDF PYDDACAN		________	______
		DDP004 Direct Deposit Advice Register		________	______
	Process Payroll Savings − Canada	PAY132CN Canada Payroll Savings File	Transmittal file produced in the correct format	________	______
		PAY005 Cost Center		________	______
		PAY006 Other Earnings Register		________	______
		PAY007 Deductions in Arrears		________	______
		PAY008 Deductions Not Taken		________	______
		PAY010 Employees Not Processed		________	______
		PAY015A Check Reconciliation		________	______
		PAY015B Check Reconciliation Report		________	______
		PAY016A Bond Purchase		________	______
		PAY018 Payroll Summary PAY018CN		________	______
		PAY021 Employer Benefit Contributions PAY021CN		________	______
		TAX001 Tax Deposit Summary TAX003CN		________	______
			Check numbers are reassigned	________	______
	Perform paycheck reprint process		Balance records are removed from the balance tables	________	______
	Delete balances		All payroll records updated with manually derived data	________	______
Off-Cycle Processes	Perform manual payroll check print			________	______
	Create Online Check			________	______
	Disable direct deposit			________	______
	Perform gross up process	Override	Jobs complete	________	______
	Calculate one-time deductions	Addition		________	______
		Refund		________	______
		Arrears Payback		________	______
		Override	Jobs complete	________	______
	Calculate one-time garnishment	Suspend		________	______
		Override	Jobs complete	________	______
	Calculate one-time tax data	Refund		________	______
		Addition		________	______
			Balance records show negative entries for reversal	________	______
	Perform paycheck reversal			________	______
	Perform paycheck adjustment			________	______
	Run preliminary payroll calculation for off-cycle	PAY001 Deduction Register PAY001CN		________	______
	Run reports for preliminary payroll calculation for off-cycle	PAY002 Payroll Register		________	______
	(USF) Run Electronic Certification	FGPY004 ECS Interface		________	______
		PAY006 Other Earnings Register		________	______
		PAY008 Deductions Not Taken		________	______
		PAY010 Employees Not Processed		________	______
		PAY011 Payroll Error Message		________	______
	Run final payroll calculation for off-cycle			________	______
	Run off-cycle confirmation	DDP005 Direct Deposit Prenotification		________	______
	Run reports for off-cycle confirmation	DDP006 Direct Deposit Prenote Memo		________	______
		DDP001 Direct Deposit Create file DDP001CN		________	______
		DDP002 Direct Deposit Register		________	______
		DDP003 Direct Deposit Advice Print DDP003CN PYDDAUSA Create Advice PDF PYDDACAN		________	______
		DDP004 Direct Deposit Advice Register		________	______
		PAY001 Deduction Register PAY001CN		________	______
		PAY002 Payroll register		________	______
		PAY003 Check Print PAY003CN PYCHKUSA Create Check PDF PYCHQCAN		________	______
		PAY004 Check Register		________	______
		PAY005 Cost Center		________	______
		PAY006 Other Earnings Register		________	______
		PAY007 Deductions in Arrears		________	______
		PAY008 Deductions Not Taken		________	______
		PAY015A Check Reconciliation		________	______
		PAY015B Check Reconciliation Report		________	______
		PAY016A Bond Purchase		________	______
		PAY018 Payroll Summary PAY018CN		________	______
		TAX001 Tax Deposit Summary TAX003CN		________	______
	(USF) Run interface programs	FGPY004, ECS Interface; FGPY001, RITS INTERFACE; FGPY002, TSP Interface; FGPY003, Treasury / FRB Bond Interface; FGPY006, FGPY007, FGPY008, FGPY009, Individual Retirement Records		________	______
	Compare PeopleSoft and current system data to verify earnings			________	______
	Run quarterly reports			________	______
	Run general ledger interface			________	______
	Run payroll check print			________	______
Special Processes	Leave accrual process	Vacation		________	______
		Personal		________	______
		Process Adjustments		________	______
	(USF) Leave Accrual	Cascading Leave, Annual Entitlement, Accrual Summary Ledger		________	______
	Set up prior year calendar			________	______
	Run year-end processes			________	______
	Test other processes (as applicable)			________	______