Using Advanced Submission to Submit or Upload Documents to
the Portal Knowledge Directory
With
the proper permissions, you can use advanced submission to submit
documents to the Knowledge Directory. Advanced submission
enables you to select a content type other than the default content
type associated with the content source, submit a document to more
than one Knowledge Directory folder, or submit a document in a language
different from your default locale. Depending on your portal
configuration, you might also be able to upload a file to the Knowledge
Directory. When you upload a file, it is copied from the remote repository
into the portal's document repository and a pointer is created to
that copied file.
To use advanced submission to submit or upload a document
to the Knowledge Directory you must have the following rights and
privileges:
- Edit Knowledge
Directory activity right
- At least Edit access
to the parent folder (the folder that will store the document)
- At least Select access
to the content source that provides access to the location where the
document is stored
Note: If you are using
Netscape 7.1, make sure the ANSI character set of your client matches
that of the name of the file that is being uploaded. The ANSI character
set is determined by the default system locale configuration of your
client. For instructions on setting the default locale, refer to your
operating system documentation.
- Click Directory.
- Click
Edit Directory.
-
Open the
folder in which you want to place the document.
- In the Submit Document drop-down
list on the right, select Remote Document.
The Choose
a Content Source dialog box opens.
- Select the content source that provides access to the content
you want to submit or upload and click OK.
Note: If you are uploading a file, you must select Content Upload.
- Specify a file by performing one of the following actions:
Type the UNC path
to the document in the File path text box.
If you are leaving
the file in the remote location, you must type
a network path (for example, \\myComputer\myFolder\myFile.txt). If you are uploading the file, the path can be a local path (for
example, C:\myFolder\myFile.txt) or a network
path.
Click Browse to navigate
to the location
of the file you want to submit.
If you are leaving the
file
in the remote location, you must supply a network path to the file,
and therefore, you cannot browse your local drives; you must browse
the network to your computer and then to the location of the file.
If you are uploading the file, you can browse to local drives or network
drives.
Note: - Depending on how the administrator configured
the content source,
the Browse button might not appear, therefore
you might not be able to browse to the file. If you do not see a Browse button, type the path in the File path text box.
- If the Browse button does
display but you
cannot browse to the folder where the file you want to submit is located,
the content source you chose might not have the necessary privileges
to access the file location. Click Cancel and
resubmit the file using a different content source.
- If you want
to override the default name or description, click the Name and Description page and edit the values.
- To override the default name, edit the value in the Name box.
- To override the default description, edit the value in the Description box.
Once the
folder administrator (one who has Admin access to the folder) approves
your submission, links to the document you submitted or uploaded appear
in the Knowledge Directory.
