This chapter provides an overview of contracts and discusses how to:
Create a personal contract list.
Review contract summaries.
Review contract details.
The information within a contract controls multiple business processes. Users within different departments might be responsible for setting up a contract, administering the billing for the contract, administering the revenue recognition for the contract, processing any amendments for that contract, and so forth.
Effective contract management requires the ability to analyze contracts quickly and easily to gain insight into the specifications of the contract. The My Contracts page provides you with a view of a contract's status and the customer, as well as a drill-down link to that contract. The Contract Summary page provides a more detailed view of contract specifications, such as products or services being sold, as well as the value of the contract. Inquiry pages enable you to review contract details.
This section discusses how to use the My Contracts page to:
View your contracts.
Create a personal contract list by grouping contracts on a single page for quick access.
Page Name |
Object Name |
Navigation |
Usage |
My Contracts |
CA_MYCONTRACTS |
Customer Contracts, My Contracts |
View a list of contracts that you are actively tracking or managing. The My Contracts page provides you with a view of a contract's status and customer, and a drill-down link to that contract. |
Search Contracts |
CA_MYCONTRACT_LIST |
Click the Search Contracts link on the My Contracts page. |
Create a list of contracts that you are actively tracking or managing. Use this page to add contracts to your My Contracts page. Use search criteria at the top of the page to view list of existing contracts matching the specified criteria. You can then add the displayed contracts to the My Contracts page. |
When you first access this page, the system displays only those contracts that you previously selected into your My Contracts list.
Contract |
Click the links in this column to access the General Information page for more information on a specific contract. |
Create New Contract |
Click this button to add a new contract on the Contract - General page. |
Search Contracts |
Click this link to open the Search Contracts page that enables you to view a list of contracts based on specified search criteria. You can select contracts to add to your My Contracts page from this location. |
Contract Total |
Displays the contract's current total amount. This is the same value that displays in the Estimated Total field on the Contract - General page (Estimated Total equals the Revised Gross minus the Revised Discount (or plus the Surcharge) plus Non-inclusive Prepaids plus the Estimated Amount). |
Access the Search Contracts page.
When you first access this page, the system displays only those contracts that you previously selected into your My Contracts list.
Search Criteria
Enter specific search criteria to filter the results. If you leave these fields blank, the search returns all contracts. If you've enabled security, the system limits the list of returned contracts to those that you have permission to access.
My Contracts |
If you select this check box in addition to other search criteria, the system searches for only those contracts that are included in your My Contracts list. When you access this page, the system automatically selects this check box. |
Processing Status |
Select a check box to limit the search to contracts that are Pending, Active, or Closed. You can select multiple processing statuses. |
Contract List - General Tab
Select the General tab.
My Contract |
Select or clear to add or remove a contract to your My Contracts list. |
Contract List - Details Tab
Select the Details tab.
My Contract |
Select or clear to add or remove a contract to your My Contracts list. |
Edit |
Click to access the Contract - General page where you can manage the details of the specific contract. |
Contract Total |
Displays the contract's current total amount. This is the same value that displays in the Estimated Total field on the Contract - General page (Estimated Total equals the Revised Gross minus the Revised Discount (or plus the Surcharge) plus Non-inclusive Prepaids plus the Estimated Amount). |
Contract summaries are vital pieces of information for all organizations. The Contract Summary page enables you to view existing contract-related information, such as where the contract is in its lifecycle, associated amendments, and contract amounts (including total amount invoiced, total cash collected, total revenue recognized, and total forecasted revenue).
This section discusses how to:
Review contract summaries.
Review contracts AR items.
Page Name |
Object Name |
Navigation |
Usage |
Contract Summary |
CA_CONTR_SUM_PNL |
Customer Contracts, Review Contract Summary, Contract Summary |
Review contract summary details. |
Contracts AR Items |
CA_CONTR_ITEM |
|
Review and edit AR item information. |
Access the Contract Summary page.
This page displays the contract type, contract status, customer, business unit, region code, and other vital contract information at a glance.
Note. This page does not support revenue from contract lines where PeopleSoft Billing instead of PeopleSoft Contracts manages revenue. Therefore, revenue from contract lines with a revenue method of Billing Manages Revenue does not appear on this page.
Contract Number |
Click to access the General contract definition page. The contract number is vital for recordkeeping. The number is defined when you set up the contract. |
Amendment Number |
Click to access the Contract Amendment page. If an amendment is associated with this contract, the current amendment number appears. If no amendment is associated with this contract, 0000000000 appears. Click this link to access the Contracts Amendment page to create a new amendment. Note. If this is a contract in Pending status, no amendment number or link appears since an amendment is needed for a contract that is in an Active processing status only. |
Contract Amounts
This group box provides a summary of amounts for the contract's negotiated amount, discounts and surcharges, and noninclusive prepaids. In addition, the system displays the total, estimated (less prepaids), and estimated total.
Total Billed |
View the total amount after billing finalization (BIIVC000) and the Projects/Contracts Interface process (BIPCC000) are complete. This is the actual amount sent to the customer which includes the extraction of any discounts. |
Total Collected |
View the total amount that is collected or click the Accounts Receivable button for more detailed information. The total collected amount includes sales tax. Note. There may be a difference between the Total Billed and Total Collected amounts since the Total Collected amount includes sales tax. |
|
Click to access the Contracts AR Items page. This button does not appear on the page if you do not have access to PeopleSoft Receivables or if your user profile does not provide you with access to the Contracts AR Items page. |
Total Revenue Recognized |
View the total amount of revenue recognized in the general ledger for both amount-based and rate-based contract lines. This amount includes any discounts or surcharges. Note. This amount does not include revenue from any contract lines with a revenue method of Billing Manages Revenue. |
Contract Lines
This group box lists information about contract lines: products and services sold, limits on the contract line, and the status of billing and revenue plans (if assigned).
Billing Plan |
If you have a billing plan, then you can click the link displaying the billing plan status. Click the link to access the Billing Plan General page, where you can view more detailed information about the contract's billing plan. |
Revenue Plan |
If you have a revenue plan, then you can click the link displaying the revenue plan status. Click the link to access the Revenue Plan page, where you can view more detailed information about the contract's revenue plan. |
Related Projects
This region includes information about the project description and project status.
Project |
If you have a project and activity attached to this contract, then you can click this link. Click the link to access the Project Summary page for the associated project and activity. |
Contract Milestones
This region includes information about contract milestones, the status of the milestone, and whether the milestone impacts billing or revenue.
Milestone ID |
To view more detailed information on each milestone, click the milestone located in the Milestone ID column. |
Billing Impact |
Indicates whether this milestone impacts billing plans that are tied to this contract. |
Revenue Impact |
Indicates whether this milestone impacts revenue plans that are tied to this contract. |
Access the Contracts AR Items page.
Business Unit |
PeopleSoft Contracts business unit. |
Accounts Receivable Items
The fields that appear in this group box are the same as those on the Item Maintenance pages in PeopleSoft Receivables.
See Changing and Reviewing Item Information.
AR Business Unit |
PeopleSoft Receivables business unit. |
Item ID |
Click to access the Item Maintenance pages for the item. |
Note. If you do not have security access to a particular business unit, items for that business unit do not appear in this list.
This section lists the pages used to review contract details.
Page Name |
Object Name |
Navigation |
Usage |
CA_CNTR_HDR_IC |
Customer Contracts, Review Contract Information, Contracts, Inquire Contracts - Contract Details |
Review the details of existing contracts. From this page, you can navigate to the details of different contract attributes. |
|
CA_INQ_AMEND_PNG |
|
Review the amendment details of a specific contract amendment. |
|
CA_ATTACHMENTS_SS |
Customer Contracts, Review Contract Information, Attachments, Inquire Attachments |
Review the attachments that are connected to the contract. |
|
CA_INQ_NOTES_IC |
Customer Contracts, Review Contract Information, Notes, Contract Notes |
Review internal notes that have been added to a contract. |
|
CA_MS_LIST_SS |
Customer Contracts, Review Contract Information, Milestones, Inquire Contract Milestones |
Review the milestones that you associated with a contract. From this page, you can navigate to the details for a specific milestone. |
|
CA_PROJ_ACT_PNL_IC |
Customer Contracts, Review Contract Information, Projects/Activities, Inquire Project/Activities |
Review the project and activities that are associated with a contract. |
|
INQ_RMC18_CRITERIA |
Customer Contracts, Review Contract Information, Reimbursable Agreement, Reimbursable Agreement Inquiry Criteria |
For federal government customers, select criteria and review reimbursable agreements. |
|
CA_CONTR_ADDR_SS |
Click the Customer Addresses link on the Inquire Contracts - Contract Details page. |
Review the contract header defaults for these address items: bill to customer, bill to contact, and sold to customer. |
|
CA_CONTR_REDUC_PNL |
Click the Contract Discounts link on the Inquire Contracts - Contract Details page. |
Review any discounts that are associated with fixed-amount contract lines. |
|
CA_CNTR_LN_SS |
Click the Contract Lines link on the Inquire Contracts - Contract Details page. |
Review all active contract lines on a contract. From this page, you can navigate to the contract line details. |
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CA_CONTR_LN_DTL_SS |
Click the product link for a contract line from the Inquire Contracts - Contract Lines page. |
Review the details for a contract line. |
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CA_NOTE_LIST_SS |
Click the Contract Notes link on the Inquire Contracts - Contract Details page. |
Review internal notes that have been added to a contract. |
|
CA_MS_COND_SS |
Click the Milestone link for an individual milestone on the Inquire Contract Milestones page. |
Review the details that are defined for a specific milestone. From this page, you can navigate to the conditions that are defined for a milestone. |
|
CA_MS_COND_DTL_SS |
Click the Conditions link on the Inquire Contract Milestones (milestone detail) page. |
Review the conditions that are defined for a milestone. Milestones use milestone conditions to determine when a milestone can be marked by the system as completed. |