General Ledger Center

Main Menu, General Ledger

Access primary General Ledger Center menu options and activities.

Allocations

Click Allocations on the General Ledger Center page.

Access the Define and Perform Allocations and the Reports folders on the Allocations page.

Define and Perform Allocations

Click Define and Perform Allocations on the Allocations page.

Access the Define Allocation Step, the Copy/Rename/Delete Step, Define Allocation Group, and Request Allocation options on the Define and Perform Allocations page.

Reports

Click Reports on the Allocations page.

Access the Allocation Step, the Allocation Group, and the Allocation Calculation Log options on the Reports page.

Commitment Control

Click Commitment Control on the General Ledger Center page.

Access the Define Control Budgets, Define Budget Security, Budget Journals, Post Control Budget Journals, Review Budget Activities, Close Budget, Budget Reports, Third Party Transactions, and Review Budget Check Exceptions folders on the Commitment Control page.

Budget Journals

Click Budget Journals on the Commitment Control page.

Access the Enter Budget Journals, Import Budget Journals, Enter Budget Transfer, Request Entry Event Processor, and Mass Delete Budget Journals options on the Budget Journals page.

Budget Reports

Click Budget Reports on the Commitment Control page.

Access the Activity Log, Budget Attributes Report, Budget Control Report, Budget Status, Project Expiration, Associated Budgets Report, Budget Checking Status, Budget Key Translations Report, Budget Transaction Detail, Budgets/Actuals Reconciliation, Budgetary Control Tree Audit, Budget Periods Report, and Ledger Details options on the Budget Reports page.

Close Budget

Click Close Budget on the Commitment Control page.

Access the Define Budget Period Set, Validate Closing Set, Mark to Undo, Closing Rules Report, Define Closing Rule, Validate Run Control, Review Calculation Log, Closing Calculation Log Report, Define Closing Set, Process Budget Close, Review Closing Status, and Closing Status Report options on the Close Budget page.

Define Budget Security

Click Define Budget Security on the Commitment Control page.

Access the Events, Assign Rule to User ID, Request Build, Create Alert Notifications, Field Setup, Assign Rule to Permission List, Security Report, Rule Definitions, Assign Rule to Dynamic Group, and Notification Preference options on the Define Budget Security page.

Define Control Budgets

Click Define Control Budgets on the Commitment Control page.

Access the Budget Definitions, Funding Source, Budget Attributes, Funding Source Allocation, Associated Budgets, and Source Transactions options on the Define Control Budgets page.

Post Control Budget Journals

Click Post Control Budget Journals on the Commitment Control page.

Access the Request Posting, Mark for Unposting, and Budget Ledger Details Report options on the Post Control Budget Journals page.

Review Budget Activities

Click Review Budget Activities on the Commitment Control page.

Access the Budget Details, Budgets Overview, Ledger Inquiry Set, and Activity Log on the Review Budget Activities page.

Third Party Transactions

Click Third Party Transactions on the Commitment Control page.

Access the Generic Transaction Entry, Budget Check Generic Trans (budget check generic transaction), and Budget Check HR Payroll on the Thirty Party Transactions page.

Review Budget Check Exceptions

Click Review Budget Check Exceptions on the Commitment Control page.

Access the Purchasing and Cost Management, Project and Grants, Travel and Expenses, Revenues, Accounts Payable, and General Ledger folders, and the Budget Checking Status and Budget Exceptions options on the Review Budget Check Exceptions page.

Accounts Payable

Click Accounts Payable on the Review Budget Check Exceptions page.

Access the Voucher, Voucher Non-prorated, and Voucher Accounting Line on the Accounts Payable page.

Budget Checking Status

Click Budget Checking Status on the Review Budget Check Exceptions page.

Access the Budget Checking Status search page.

Budget Exceptions

Click Budget Exceptions on the Review Budget Check Exceptions page.

Access the Budget Exceptions search page.

General Ledger

Click General Ledger on the Review Budget Check Exceptions page.

Access the Journal, Payroll, and Generic Transaction Entry options on the General Ledger page.

Project and Grants

Click Project and Grants on the Review Budget Check Exceptions page.

Access the Project Journal, Project Pre-Encumbrance, Project Encumbrance and Facilities Administration options on the Project and Grants page.

Purchasing and Cost Management

Click Purchasing and Cost Management on the Review Budget Check Exceptions page.

Access the Requisition, Procurement Card, Cost Management, Purchase Order, Receipt Accrual Expense, Purchase Order Non-prorated, and Receipt Accrual Encumbrance options on the Purchasing and Cost Management page.

Revenues

Click Revenues on the Review Budget Check Exceptions page.

Access the Billing Invoice, Revenue Estimate, and Direct Journal options on the Revenues page.

Travel and Expenses

Click Travel and Expenses on the Review Budget Check Exceptions page.

Access the Travel Authorization and Expense Sheet options on the Travel and Expenses page.

Consolidate Financial Data

Click Consolidate Financial Data on the General Ledger Center page.

Access the Consolidation, Review Results Online, Equitization, Reports, and Load Ledgers folder options.

Consolidation

Click Consolidation on the Consolidate Financial Data page.

Access the Elimination Sets, Consolidation Ledger Sets, Subsidiary Ownership, Consolidation Set, Minority Interest Sets, and Request Consolidation options on the Consolidation page.

Equitization

Click Equitization on the Consolidate Financial Data page.

Access the Equitization Rules, Equitization Groups, and Request Equitization options on the Equitization page.

Load Ledgers

Click Load Ledgers on the Consolidate Financial Data page.

Access the ChartField Mapping Set, ChartField Value Mapping, Publish Ledgers, and Request Ledger Load options on the Load Ledgers page.

Reports

Click Reports on the Consolidate Financial Data page.

Access the Elimination Sets, Minority Interest Sets, Ownerships Sets, Consolidation Definition, Elimination Sets Audit, Minority Interest Elimination/Adjustment, Elimination Out of Balance, Equitization Rules, and Equitization Calculation Log options on the Reports page.

Review Results Online

Click Review Results Online on the Consolidate Financial Data page.

Access the Consolidation Dashboard, Consolidation Process Log, and Equitization Process Log options on the Review Results Online page.

Inquiry

Click Inquiry on the General Ledger Center page.

Access the Journals, Ledgers, and Accounting folder options on the Inquiry page.

Accounting Entries

Click Accounting Entries on the Inquiry page.

Access Contributor Relations Accounting, Enterprise Learning Management Accounting, Entry Event Budget Accounting, Entry Event GL Adjustment Accounting, Generic Accounting Entries, Payroll Accounting Entries, and Student Financial Accounting Entries options on the Accounting Entries page.

Journals

Click Journals on the Inquiry page.

Access the Journals, Review Journal Status, Review Status Online, Review Standard Journals, and Review Suspense Cross Reference options on the Journals page.

Ledgers

Click Ledgers on the Inquiry page.

Access the Ledger, Ledger Group, Ledger Period Comparison, Compare Across Ledgers, Review Summary Ledger Status, and Define Inquiry Record and Page options on the Ledgers page.

Journals

Click Journals on the General Ledger Center page.

Access the Create/Update/Copy/Import, Standard Journals, Subsystem Journals, Edit, Budget Check, Post, Inquiry, Suspense Correction, Open Items, Entry Event, and Setup folder options on the Journals page.

Budget Check

Click Budget Check on the Journals page.

Access the Budget Check Journals, Budget Checking Status, Budget Exceptions, and Mark Journals for Override options on the Budget Check page.

Create/Update/Copy/Import

Click Create/Update/Copy/Import on the Journals page.

Access the Create/Update Journal Entries, Copy Journals, Flat File Journal Import, and Spreadsheet Journal Import options on the Create/Update/Copy/Import page.

Edit

Click Edit on the Journals page.

Access the Edit Journals and Journal Edit Errors Report options on the Edit page.

Entry Event

Click Entry Event on the Journals page.

Access the Entry Event Journals option on the Entry Event page.

Inquiry

Click Inquiry on the Journals page.

Access the Journals and Review Journal Status options on the Inquiry page.

Open Items

Click Open Items on the Journals page.

Access the Review Status Online, Process Reconciliation, Maintenance, Open Item Listing Report on the Open Items page.

Post

Click Post on the Journals page.

Access the Mark Journals Posting, Mark Journals for Unposting, Post Journals, and Post Journal Summary Report options on the Post page.

Setup

Click Setup on the Journals page.

Access the Class, Entry Template, and Source Template options on the Setup page.

Standard Journals

Click Standard Journals on the Journals page.

Access the Define Standard Journals, Create Standard Journals, Review Standard Journals options on the Standard Journals page.

Subsystem Journals

Click Subsystem Journals on the Journals page.

Access the Accounting Entry Definition, the Journal Generator Template, and the General Journals options on the Subsystem Journals page.

Suspense Correction

Click Suspense Correction on the Journals page.

Access the Correct Suspense Entries, Review Suspense Cross Reference, and Suspended Activity Report options on the Suspense Correction page.

Ledgers

Click Ledgers on the General Ledger Center page.

Access the Definition, Summary, Closing, Average Daily Balance, Import/Export, Ledger Definition Reports, Ledger Reports, and ADB Reports folder options on the Ledgers page.

ADB Reports

Click ADB Reports on the Ledgers page.

Access the ADB Definition Report and ADB Calculation Report options on the ADB Reports page.

Average Daily Balance

Click Average Daily Balance on the Ledgers page.

Access the ADB Definition and ADB Process options on the Average Daily Balance page.

Closing

Click Closing on the Ledgers page.

Access the Closing Rules, Request Ledger Close, and Closing Rule Report on the Closing page.

Definition

Click Definition on the Ledgers page.

Access the Ledger Templates, Detail Ledgers, Ledger Groups, and Ledger Codes options on the Definition page.

Import/Export

Click Import/Export on the Ledgers page.

Access the Import Ledger from Flat File, Ledger File Formats, and Export Ledger Data options on the Import/Export page.

Ledger Definition Reports

Click Ledger Definition Reports on the Ledgers page.

Access the Template Report, Detail Ledger Report, Ledger Codes Report, and Summary Ledger Definition Report options on the Ledger Definition Reports page.

Ledger Reports

Click Ledger Reports on the Ledgers page.

Access the Summary Ledger Detail Report, Closing Trial Balance, and Journal Closing Status Report options on the Ledger Reports page.

Summary

Click Summary on the Ledgers page.

Access the Ledger Set for Summary Ledger, Summary Ledger Definition, Build Summary Ledger, and Review Summary Ledger Status options on the Summary page.

Monitor Background Processes

Click Monitor Background Processes on the General Ledger Center page.

Access the Journal Unlock, Non-Shared Table Maintenance, Shared Table Statistics, and Background Process Report options on the Monitor Background Processes page.

Process Multi-Currency

Click Process Multi-Currency on the General Ledger Center page.

Access the Define and Process and Reports folder options on the Process Multi-Currency page.

Define and Process

Click Define and Process on the Process Multi-Currency page.

Access the Revaluation Step, Translation Rules, Translation Steps, Translation Within Ledgers, Define Process Group, and Request Process options on the Define and Process page.

Reports

Click Reports on the Process Multi-Currency page.

Access the Revaluation Step, Revaluation Calculation Log, Translation Step, Translation Calculation Log, Translation in Ledger, Translation in Ledger Calculation Log, Translation Ledger In-Sync, and Translation Ledger Reconcile options on the Reports page.

Regulatory Ledger Reports

Click Regulatory Ledger Reports on the General Ledger Center page.

Access the Definition, Mapping Structure, Mapping Rules, Submission Information, Build Regulatory Ledger, Ledger File Extract, Review Ledger Errors, Review Ledgers, Ledger Errors, and ChartField Value Mapping options on the Regulatory Ledger Reports page.

Reporting

Click Reporting on the General Ledger Center page.

Access the General Reports, Federal Reports, Cash Flow Statement, and XBRL folder options on the Reporting page.

General Reports

Click General Reports on the Reporting page.

Access the GL Subsystem Reconciliation folder option and the Ledger Activity, Ledger Activity with Attribute, Journal Entry Detail, Ledger vs Journal Integrity, Standard Journals, InterUnit Activity, Trial Balance, Ledger Summary, nVision Scope, nVision Request Summary, Build Ledger Cubes, Journal Entry with Attributes, and Journal Line/Accounting Reconciliation options on the Reporting page.

GL Subsystem Reconciliation

Click GL Subsystem Reconciliation on the General Reports page.

Access the Load Reconciliation Data, Reconciliation by System Source, and Reconciliation by ChartFields options on the GL Subsystem Reconciliation page.

Federal Reports

Click Federal Reports on the Reporting page.

Access the FACTS I, FACTS II Definition, FACTS II Creation, FACTS II Review, FACTS II Reports, SF224/1219/1220, and Fund Balance Reconciliation folder options and the Define Reimbursable Account, Federal Transaction Register, and Federal Trial Balance options on the Federal Reports page.

FACTS I

Click FACTS I on the Federal Reports page.

Access the Define FACTS Tree Group, Load FACTS I Data, Review FACTS I MAF, and Generate FACTS I options on the FACTS I page.

FACTS II Creation

Click FACTS II Creation on the Federal Reports page.

Access the Create Preparer File, Load MAF Data, Accumulate FACTS II Data, and Create FACTS II File on the FACTS II Creation page.

FACTS II Definition

Click FACTS II Definition on the Federal Reports page.

Access the FACTS II Contact Information, Attribute Cross Reference, Treasury Symbol Cross Reference, and Miscellaneous ChartFields options on the FACTS II Definition page.

FACTS II Reports

Click FACTS II Reports on the Federal Reports page.

Access the Ledger with Attributes Report and the FACTS II Trial Balance options on the FACTS II Reports page.

FACTS II Review

Click FACTS II Review on the Federal Reports page.

Access the Review MAF Data, Validate FACTS II Data, and Review FACTS II Data options on the FACTS II Review page.

Fund Balance Reconciliation

Click Fund Balance Reconciliation on the Federal Reports page.

Access the Define Report Definition, Import Treasury Files, and Generate Reconciliation Report options on the Fund Balance Reconciliation page.

SF224/1219/1220

Click SF224/1219/1220 on the Federal Reports page.

Access the SF224/1220 Report Definition, SF1219 Report Definition, Generate SF224/1220 Data, Run SF224 Report/Create File, SF224 Transaction Report, Run SF1219 Report, Run SF1220 Report, and Create SF1219/1220 File options on the SF224/1219/1220 page.

Cash Flow Statement

Click Cash Flow Statement on the Reporting Page.

Access the Data Source, Elements, Ledger Set, Worksheet, and Transition Grid on the Cash Flow Statement Page.

XBRL

Click XBRL on the Reporting page.

Access the Context, NameSpace, Element, Instance Template, and Create Instance options on the XBRL page.

Standard Budgets

Click Standard Budgets on the General Ledger Center page.

Access the Budget Journals, Budget Import, Edit Journals, Post Journals, Copy Budgets, and Maintain Budgets folder options on the Standard Budgets page.

Budget Import

Click Budget Import on the Standard Budgets page.

Access the Flat File Journal Import, Spreadsheet Journal Import, and Budget Journal Import options on the Budget Import page.

Budget Journals

Click Budget Journals on the Standard Budgets page.

Access the Create Journal Entry and Copy Journal options on the Budget Journals page.

Copy Budgets

Click Copy Budgets on the Standard Budgets page.

Access the Budget Copy Definition, Budget Copy Group, Request Budget Copy, and Budget Copy Calculation Log options on the Copy Budgets page.

Edit Journals

Click Edit Journals on the Standard Budgets page.

Access the Edit Journals and Journal Edit Errors Report options on the Edit Journals page.

Maintain Budgets

Click Maintain Budgets on the Standard Budgets page.

Access the Detail Budget Maintenance and Detail Project Maintenance options on the Maintain Budgets page.

Post Journals

Click Post Journals on the Standard Budgets page.

Access the Mark Journals for Posting, Mark Journals for Unposting, Post Journals, and Posted Journals Summary Report options on the Post Journals page.

Definition and Administration

Click Definition and Administration on the General Ledger Center page.

Access the Installation/User Preference, Security, Business Unit Related, Calendars/Schedules, Currency, Design ChartFields, Document Sequencing, Entry Event, Journal Option, Subsystem Journals, Value Added Tax, and Miscellaneous folder options on the System Configurations page.

Business Unit Related

Click Business Unit Related on the Definition and Administration page.

Access the BU/OpenPeriods/SetID, Ledger, and Inter/IntraUnit folder options on the Business Unit Related page.

BU/Open Periods/SetID

Click BU/Open Periods/SetID on the Business Unit Related page.

Access the General Ledger Definition, Ledgers For A Unit, Maintain Process Date, Open Period Display, Open Period Update, Open Periods Mass Update, Adjustment Periods Mass Update, TableSet IDs, Record Group, TableSet Control, General Ledger Unit Report, and Ledgers For A Unit Report options on the BU/Open Periods/SetID pages.

Inter/Intra Unit

Click Inter/Intra Unit on the Business Unit Related page.

Access the System Transaction Definition, Transaction Code, System Transaction Map, InterUnit Pair, InterUnit Pair Mass Maintenance, InterUnit Template, IntraUnit Template, and Setup Validation options.

Ledgers

Click Ledgers on the Business Unit Related page.

Access the Templates, Detail Ledgers, Ledger Groups, Ledger Codes, Template Report, Detail Ledger Report, and Ledger Codes Report options on the Ledgers page.

Calendars/Schedules

Click Calendars/Schedules on the Definition and Administration page.

Access the Budget Period Calendar, Budget Period Calendar Builder, Business Calendar, Calendar Builder, Closure Calendar, Detail Calendar, Detail Calendar Report, Schedules, Schedules Report, Summary BP Calendar, Summary Calendar, Summary Calendar Report, TimeSpans, and TimeSpans Report options on the Calendars/Schedules page.

Currency

Click Currency on the Definition and Administration page.

Access the Currency Code, Currency Quotation Method, Market Rate Type, and Market Rates options on the Currency page.

Design ChartFields

Click Design ChartFields on the Definition and Administration page.

Access the ChartField Definition, ChartField Reports, and Combination Editing folder options on the Design ChartFields page.

ChartField Definition

Click ChartField Definition on the Design ChartFields page.

Access the Account Balancing Group, Account Types, Attributes, ChartField Values, Setup ChartField Value Sets, Review Alternate Account Mapping, and SpeedTypes options on the ChartField Definition page.

ChartField Reports

Click ChartField Reports on the Design ChartFields page.

Access the Account Balancing Group, Account Types, Alternate Account Cross Reference, ChartField Attributes, ChartField Reports, and SpeedTypes options on the ChartField Reports page.

Combination Editing

Click Combination Editing on the Design ChartFields page.

Access the ChartField Editing Template, Combination Definition, Combination Rule, Combination Group, Combination Rule Report, Combination Group Report, Build Combination Data, Combo/Copy/Rename/Delete, Review Budgets Combo Data, Review Combination Data, Review Combination Build, and Review Combination Selector Table Data options on the Combination Editing page.

Document Sequencing

Click Document Sequencing on the Definition and Administration page.

Access the Document Type, Document Type Report, Journal Code, Journal Code Report, Journal Type, Journal Type Report, Sequence Range, and Sequence Range Report options on the Document Sequencing page.

Entry Event

Click Entry Event on the Definition and Administration page.

Access the Code Definition, Process, Source, and Step Detail Report options on the Entry Event page.

Installation/User Preference

Click Installation/User Preference on the Definition and Administration page.

Access the Installation Options, Installation Options Report, Define User Preferences, and User Preferences Report options on the Installation/User Preference page.

Journal Options

Click Journal Options on the Definition and Administration page.

Access the Class, Class Report, Entry Template, Entry Template Report, Source, and Source Report options on the Journal Options page.

Miscellaneous

Click Miscellaneous on the Definition and Administration page.

Access the Units of Measure, Units of Measure Report, and Position Accounting options on the Miscellaneous page.

Security

Click Security on the Definition and Administration page.

Access the Security Options, User by User ID, Unit by Permission List, TableSet by User ID, TableSet by Permission List, Ledger by User ID, Ledger by Permission List, Book by User ID, Book by Permission List, Pay Cycle by User ID, Pay Cycle by Permission List, Projects, Security View Name, Apply Security Setup, ChartField Pagelet Security, nVision Ledger Security, Grants Security, Proposal Management Security, Problem Instance by User ID, and Problem Instance by Permission List options on the Security page.

Subsystem Journals

Click Subsystem Journals on the Definition and Administration page.

Access the Accounting Entry Definition and Journal Generator Template options on the Subsystem Journals page.

Value Added Tax

Click Value Added Tax on the Definition and Administration page.

Access the VAT Transaction Type, Express VAT Code, VAT Authority, VAT Code, Accounts by Business Unit, VAT Country, VAT Entity, VAT Use Type, VAT Apportionment, VAT Defaults, Service VAT Treatment Defaults, Business Unit Interunit Option, Business Unit Interunit Pairs, VAT Report Definition, and VAT Return XML Data options on the Value Added Tax page.