Processing Payroll

This chapter provides an overview of payroll processing and discusses how to:

Process PeopleSoft Payroll for North America.
Review PeopleSoft North American paychecks.
Process PeopleSoft Global payroll.
Review PeopleSoft Global paychecks.
Process workers' compensation.

Understanding Payroll Processing

Oracle's PeopleSoft Pay/Bill Management interfaces with PeopleSoft Time and Labor to utilize PeopleSoft Payroll for North America and PeopleSoft Global Payroll.

Payroll overview

This section discusses:

PeopleSoft Payroll for North America.
PeopleSoft Global Payroll.

PeopleSoft Payroll for North America

The following graphic shows the relationship between PeopleSoft Payroll for North America and PeopleSoft Time and Labor.

PeopleSoft Payroll for North America and PeopleSoft Time and Labor relationship

PeopleSoft Global Payroll

The following flowchart illustrates the interactions between PeopleSoft Global Payroll and PeopleSoft Time and Labor.

PeopleSoft Global Payroll and PeopleSoft Time and Labor relationship

Processing PeopleSoft Payroll for North America

This section provides an overview on processing PeopleSoft Payroll for North America and discusses how to:

Run the Time Administration process.
Run the Publish Estimated Payable Time process.
Run the Load Time and Labor to Payroll process.
Run the Pay Calculation process.
Run the Pay Confirmation process.
Run the Extract Time and Labor Costs process.

Understanding Processing PeopleSoft Payroll for North America

To run the payroll process for PeopleSoft Payroll for North America :

Run the Time and Labor Time Administration Application Engine process (TL_TIMEADMIN) to generate payable time.
Run the Publish Estimated Payable Time (TL_PUB_TM_AE) Application Engine process.

The Publish Estimated Payable Time Application Engine process sends the estimates for payable and billable time to PeopleSoft Project Costing.
Run the Load Time and Labor to Payroll (load time and labor to payroll) Application Engine process.

The Load Time and Labor to Payroll Application Engine process loads payable time from PeopleSoft Time and Labor into PeopleSoft Payroll for North America paysheets.
Run the Pay Calculation process (PSPPYRUN).

The Pay Calculation calculates checks including earnings, deductions, and taxes for a given pay run ID.
Run the Pay Confirmation process (PSPCNFRM).

The Pay Confirmation process completes the preparation of the check distribution information, assigns check numbers, and updates the balance tables.
Run the Extract Time and Labor Costs Application Engine process (PY_PULL_COST).

The Extract Time and Labor Costs Application Engine process sends the paid information from PeopleSoft Payroll to PeopleSoft Time and Labor.

See Also

PeopleSoft Enterprise Payroll for North America PeopleBook, “Appendix: Configuring Batch Processes”

PeopleSoft Enterprise Time and Labor PeopleBook, “Understanding the Batch Process in Time Administration”

PeopleSoft Enterprise Time and Labor PeopleBook, “Integrating With PeopleSoft Financials and Enterprise Performance Management”

PeopleSoft Enterprise Time and Labor PeopleBook, “Integrating With Payroll Applications”

Pages Used to Process North American Payroll

Page Name	Object Name	Navigation	Usage
Request Time Administration	TL_TA_RUNCTL	HCM database Time and Labor, Process Time, Request Time Administration	Select the time reporters or groups of time reporters to process.
Publish Estimated Payable Time	TL_RUN_PUB_TIME	HCM database Time and Labor, Process Time, Publish Estimated Payable Time	Estimated payable time is published automatically in response to a request message from PeopleSoft Project Costing. You can use this page to publish estimated payable time if you do not want to wait for the request message.
Load Time and Labor	PY_LDTL_RC	HCM database Payroll for North America, Payroll Processing USA, Create and Load Paysheets, Load Time and Labor Payroll for North America, Payroll Processing (USF), Create and Load Paysheets, Load Time and Labor Payroll for North America, Payroll Processing (CAN), Create and Load Paysheets, Load Time and Labor	Run the process to load payable time from PeopleSoft Time and Labor into PeopleSoft Payroll for North America paysheets. You must create the pay run ID for the payroll process.
Pay Calculation	RUNCTL_PAY_CALC	HCM database Payroll for North America, Payroll Processing USA, Produce Payroll, Calculate Pay Payroll for North America, Payroll Processing CAN, Produce Payroll, Calculate Pay Payroll for North America, Payroll Processing USF, Produce Payroll, Calculate Pay	Specify parameters and run the Pay Calculation process (PSPPYRUN). You can run Pay Calculation repeatedly.
Pay Confirmation	RUNCTL_PAY_CONF	HCM database Payroll for North America, Payroll Processing USA, Produce Payroll, Confirm Pay Payroll for North America, Payroll Processing CAN, Produce Payroll, Confirm Pay Payroll for North America, Payroll Processing USF, Produce Payroll, Confirm Pay	Define the parameters and run the Pay Confirmation process (PSPCNFRM). Run the process after your final pay calculation when you have corrected all errors.
Time and Labor Cost Extract	PY_TL_XTRACT_COST	HCM database Payroll for North America, Payroll Distribution, Additional Integrations, Extract Time and Labor Costs	Extract Time and Labor Costs from PeopleSoft Payroll for North America to PeopleSoft Time and Labor. Note. You must have already loaded PeopleSoft Time and Labor data and finalized the payroll calculation before you can extract the costs.

Running the Time Administration Process

Access the Process Time Admin page.

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, “Understanding the Batch Process in Time Administration”

Running the Publish Estimated Payable Time Process

Access the Publish Estimated Payable Time page.

Running this process is optional. The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, “Integrating With PeopleSoft Financials and Enterprise Performance Management,” Publishing Estimated and Actual Cost Data to PeopleSoft Projects

Running the Load Time and Labor to Payroll Process

Access the Load TL to Payroll page.

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, “Understanding the Batch Process in Time Administration”

PeopleSoft Enterprise Time and Labor PeopleBook, “Integrating With Payroll Applications,” Integrating With Payroll for North America

Running the Pay Calculation Process

Access the Pay Calculation page.

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Payroll for North America PeopleBook , “Appendix: Configuring Batch Processes,” High-Level Processes, Payroll Processes

Running the Pay Confirmation Process

Access the Pay Confirmation page.

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Payroll for North America PeopleBook, “Appendix: Configuring Batch Processes,” High-Level Processes, Payroll Processes

Running the Extract Time and Labor Costs Process

Access the Extract Time and Labor Costs page.

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Payroll for North America PeopleBook, “Administering the Interface with PeopleSoft Time and Labor,” Extracting Time and Labor Costs

Reviewing North American Paychecks

This section discusses how to review North American paychecks.

Page Used to Review North American Paychecks

Page Name	Object Name	Navigation	Usage
Paysheet	PAY_SHEET_ADD_S	HCM database Payroll for North America, Payroll Processing USA, Update Paysheets, By Paysheet Payroll for North America, Payroll Processing CAN, Update Paysheets, By Paysheet Payroll for North America, Payroll Processing USF, Update Paysheets, By Paysheet	Modify the paysheet to affect the Pay Calculation process. Normally, you run the Paysheet Creation process before accessing this page, but it is not required. You can create one paysheet using these pages.

Page Name

Object Name

Navigation

Usage

Paysheet

PAY_SHEET_ADD_S

HCM database

Payroll for North America, Payroll Processing USA, Update Paysheets, By Paysheet

Payroll for North America, Payroll Processing CAN, Update Paysheets, By Paysheet

Payroll for North America, Payroll Processing USF, Update Paysheets, By Paysheet

Modify the paysheet to affect the Pay Calculation process.

Normally, you run the Paysheet Creation process before accessing this page, but it is not required. You can create one paysheet using these pages.

Reviewing North American Paychecks

Access the Paysheet - Paysheet page.

The PeopleSoft Enterprise Payroll for North America PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Payroll for North America 8.9 PeopleBook, “Working With Paysheets”

Processing PeopleSoft Global Payroll

This section provides an overview on processing PeopleSoft Global Payroll and discusses how to:

Run the Time Administration process.
Run the Publish Estimated Payable Time process.
Run the Payroll/Absence process.
View payee messages.
Run the Time and Labor process.

Understanding PeopleSoft Global Payroll Processing

PeopleSoft Global Payroll processes payees and elements by utilizing a very specific processing order. All components of your defined system come together at the time that you execute a payroll or absence run.

To take advantage of the PeopleSoft Global Payroll processing capabilities, you must understand how the system processes payroll and absence runs and what options are available. The PeopleSoft Global Payroll PeopleBook discusses key processing features, preparations, steps for running the process, and status codes for monitoring processing.

To run the payroll process for PeopleSoft Global Payroll:

Run the Time and Labor Time Administration Application Engine process (TL_TIMEADMIN) to generate payable time.
Run the Publish Estimated Payable Time (TL_PUB_TM_AE) Application Engine process.

The Publish Estimated Payable Time Application Engine process sends the estimates for payable and billable time to PeopleSoft Project Costing.
Run the Payroll/Absence Run Control to enter payroll processing instructions.

You will run this process at least twice. Run it once to calculate. Then view payee messages and run the Payroll Absence process to finalize.
View payee messages.

Payee messages report errors and warnings that are generated during the Calculate phase. The system displays messages that are defined by PeopleSoft in the Message Catalog and any unique messages that you created using formula elements. The message log is erased when you run the Finalize process.
Run the Time and Labor Run Control to update the status of payable time entries in Time and Labor.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Processing Payroll”

Pages Used to Process Global Payroll

Page Name	Object Name	Navigation	Usage
Request Time Administration	TL_TA_RUNCTL	HCM database Time and Labor, Process Time, Request Time Administration	Select the time reporters or groups of time reporters to process.
Publish Estimated Payable Time	TL_RUN_PUB_TIME	HCM database Time and Labor, Process Time, Publish Estimated Payable Time	Estimated payable time is published automatically in response to a request message from PeopleSoft Project Costing. You can use this page to publish estimated payable time if you do not want to wait for the request message.
Calculate Absence and Payroll	GP_RUNCTL	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Calculate Absence and Payroll	Enter processing instructions for a payroll process, an absence take process, or an absence entitlement process. Run this process twice. Run it once to calculate and once to finalize.
Payee Messages	GP_MESSAGE_LOG	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Payee Messages	View errors and warnings generated for the calendar group ID during the Calculate phase. View payee messages after you calculate, but before you finalize the pay run.
Send Costs to Time and Labor	GP_TL_PREPARE	HCM database Global Payroll & Absence Mgmt, Time and Labor / GL Costs, Send Costs to Time and Labor	Update the payable status of payable time entries in PeopleSoft Time and Labor; return cost data if Labor Distribution is enabled. Before using this page, you must finalize the pay run.

Running the Time Administration Process

Access the Process Time Admin page.

The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, “Understanding the Batch Process in Time Administration”

Running the Publish Estimated Payable Time Process

Access the Publish Estimated Payable Time page.

Running this process is optional. The PeopleSoft Enterprise Time and Labor PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Time and Labor PeopleBook, “Integrating With PeopleSoft Financials and Enterprise Performance Management,” Publishing Estimated and Actual Cost Data to PeopleSoft Projects

Running the Payroll/Absence Process

Access the Payroll/Absence Run Control page.

The PeopleSoft Enterprise Global Payroll PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Processing Payroll”

Viewing Payee Messages

Access the Payee Message page.

The PeopleSoft Enterprise Global Payroll PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Viewing and Finalizing Payroll Results,” Viewing Payee Messages

Running the Time and Labor Process

Access the Time and Labor Run Control page.

The PeopleSoft Enterprise Global Payroll PeopleBook describes the fields and use of this page.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Integrating with PeopleSoft Enterprise Time and Labor,” Updating the Payable Status of Payable Time Entries

Reviewing Global Paychecks

This section discusses how to review global paychecks.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Processing Payroll”

Pages Used to Review Global Paychecks

Page Name	Object Name	Navigation	Usage
Calendar Results	GP_RSLT_CAL_SEG	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Results by Calendar	View segmentation information for a payee. Page includes links to other pages that display positive input, absence, and retroactive results.
Earnings and Deductions	GP_RSLT_CAL_ED	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Results by Calendar, Earnings and Deductions	View information about earnings and deductions for a payee.
Accumulators	GP_RSLT_CAL_ACUM	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Results by Calendar, Accumulators	View accumulator amounts.
Supporting Elements	GP_RSLT_CAL_PIN	HCM database Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Results by Calendar, Supporting Elements	View information for each supporting element used to calculate the earnings or deduction amount.

Reviewing Global Payroll Paychecks

Access the Results by Calendar - Calendar Results page.

The fields on this page and the other pages in this component are described in the PeopleSoft Enterprise Global Payroll PeopleBook.

See Also

PeopleSoft Enterprise Global Payroll PeopleBook, “Viewing and Finalizing Payroll Results,” Viewing Results by Calendar

Processing Workers Compensation

This section provides an overview on processing workers compensation and discusses how:

Updating the batch publish rules.
Running the Workers Compensation Premium Calculation process.
Running the Workers Compensation GL Interface process.
Running the Batch Publish process.

Understanding Workers Compensation Processing

To run the workers compensation process:

Update the Batch Publish Rules.

Define the parameters for the batch publish message PAYROLL_ACCTG_TRANSACTION in Enterprise Components, Integration Definitions. In the Batch Programs tab, check that FOWC0009 is specified as a process name in the batch program box. This allows you to utilize the Batch Publish process to publish your workers compensation accounting entries to the general ledger. Complete this process once only.
Run the Workers Compensation Premium Calculation process.

This SQR process (FOWC0004) writes data to the Workers Compensation Premium table. Review and rerun this process if necessary.
Run the Workers Compensation to GL Interface process.

This SQR process creates the workers' compensation premium accounting entries and writes data to the HR accounting line table. Run this process once only per paid period end date.
Run the Batch Publish process.

This process takes the accounting entries for a specific process instance of FOWC0009 and moves the entries from HR accounting line in the HRMS database to HR accounting line in the Financials database.

See Also

Setting Up Workers' Compensation

Using Journal Generator

PeopleSoft Enterprise Payroll for North America PeopleBook, “Administering the Interface with PeopleSoft Enterprise General Ledger,” Preparing and Transferring Payroll Data to General Ledger

Pages Used for Processing Workers' Compensation

Page Name	Object Name	Navigation	Usage
Batch Publish Rules	EO_MSGPUBATCH	HCM database Enterprise Components, Integration Definitions, Batch Publish Rules	Define parameters for a periodic batch publish. Select the PAYROLL_ACCTG_TRANSACTION message.
Batch Programs	EO_MSGBATPGM	HCM database Enterprise Components, Integration Definitions, Batch Publish Rules, Batch Programs	Insert a row for the FOWC0009 process on the Batch Programs tab.
Workers Comp Premium	RUNCTL_FOWC0004	HCM database Payroll for North America, Payroll Distribution, Provide GL Information, Worker's Compensation Premium	Enter parameters for the Workers Compensation Premium Calculation process. You can run this process many times.
Workers Comp Accounting	RUNCTL_FOWC0009	HCM database Payroll for North America, Payroll Distribution, Provide GL Information, Export Worker's Comp to GL	Enter parameters for the Workers Compensation to GL Interface process. You can only run this process once per pay period end date.
Batch Publish	EO_BATCHPUB	HCM database Enterprise Components, Integration Definitions, Initiate Processes, Batch Publish	Publishes the accounting entries from the Workers Comp Accounting process to the Financials database.

Updating the Batch Publish Rules

Access the Batch Publish Rules - Batch Programs page for the PAYROLL_ACCTG_TRANSACTION message.

Batch Programs

Insert a row for the Workers Compensation to GL process in the Batch Programs section.

Process Name	Enter FOWC0009 in this field.
Description	Enter PBM Workers Comp Premiums in this field.

The fields and use of this page are discussed in the PeopleSoft Enterprise Integration PeopleBook.

See Also

PeopleSoft Enterprise Integration PeopleBook, “Introducing the Full/Batch Publish Utility,” Assigning Batch Publish Rules

Running the Workers Compensation Premium Calculation Process

Access the Workers Comp Premium page.

Pay Period End Date

Select the pay end date that you want to run for this process.

Running the Workers Compensation GL Interface Process

Access the Workers Comp Accounting page.

As of Date

Select the pay period end date for which to create accounting entries.

Running the Batch Publish Process

Access the Batch Publish page.

Parameters

Process Name

Enter FOWC0009 for the process name.

The fields and use of this page are discussed in the PeopleSoft Enterprise Integration PeopleBook.

See Also

PeopleSoftEnterprise Integration PeopleBook, “Understanding the Open Integration Framework,” Enterprise Integration Points (EIPs)