Distributing Funding

This chapter provides an overview of funds distribution and discusses how to distribute project costs to funding sources.

Understanding Funds Distribution

This section discusses the high-level steps to distribute funds and the options used to generate fund distribution rows.

Steps to Distribute Funds

Project costs can be distributed among multiple funding sources. The Funds Distribution Application Engine process (PC_FND_DIST) distributes funding by applying funds distribution rules to incoming transactions, and assigning costs accordingly. Afterwards, you can use the Pricing Application Engine process (PC_PRICING) to price funded rows for billing purposes.

First, you enable funds distribution during implementation in the Installation Options - Project Costing Integration page. Then you distribute funds using a three-step process:

Identify transactions for activities that are eligible for distribution.
Define the funds distribution rules—the percentages of the transaction amounts that are passed on to each funding source.
Run the Funds Distribution process.

See Defining Project Costing Integration Installation Options.

Options Used to Generate Fund Distribution Rows

There are three ways to generate target transaction rows in the Project Transaction table (PROJ_RESOURCE) based on the funds distribution source criteria:

Access the Funds Distribution run control page and run the Funds Distribution process for an activity, project, business unit, or all business units.

Use this method to generate target transaction rows for source transactions that already exist in the Project Transaction table. The Funds Distribution process distributes funding by applying funds distribution rules to transactions that meet the source criteria, and assigning costs accordingly.
Access the Load Transactions run control page and send transactions to the Project Transaction table by using the Transaction Loader Application Engine process (PC_INTFEDIT).

When you run the Transaction Loader process, the system automatically uses the Funds Distribution process to evaluate the eligible incoming transaction rows and create target transaction rows in the Project Transaction table. To use this method, first define the funds distribution rules for the appropriate activities and enable funds distribution in the Installation Options - Project Costing Integration page.
Access the Add Transaction page and enter transactions for an activity for which you have defined funds distribution rules.

Click Process Transactions on the Add Transaction page to initiate the Transaction Loader process, which uses the Funds Distribution process to create target transaction rows for transactions that meet the source criteria.

Distributing Project Costs to Funding Sources

This section discusses how to:

Identify transactions that are eligible for funds distribution.
Define the funds distribution rules.

Pages Used to Distribute Project Costs to Funding Sources

Page Name	Object Name	Navigation	Usage
Installation Options - Project Costing Integration	INSTALLATION_PCINT	Set Up Financials/Supply Chain, Install, Installation Options, Project Costing Integration	Enable the funds distribution option.
Funds Distribution	PC_FND_DIST	Project Costing, Activity Definitions, Funds Distribution, Funds Distribution	Define the source criteria that identify cost transactions for activities that are eligible for distribution.
Funds Distribution - Target Definition	PC_FND_DIST_LN	Project Costing, Activity Definitions, Funds Distribution, Target Definition Click Line on a source criteria row on the Funds Distribution page.	Define target rows for cost distribution.
Funds Distribution	RUN_PC_FND_DIST	Project Costing, Utilities, Funds Distribution, Funds Distribution	Run the Funds Distribution process to distribute funds among cost and revenue rows brought into PeopleSoft Project Costing.

Identifying Cost Transactions for Funds Distribution

Access the Funds Distribution page.

Enter analysis type, source type, category, and subcategory combinations that define the source criteria for cost transactions that are eligible for distribution for this activity. Use the percent symbol (%) as a wildcard if all values apply.

Copy From	Click to access the Enter Project/Activity to Copy Distribution From page to copy funds distribution rules from another activity in the same business unit.
Line	Click to view the Funds Distribution - Target Definition page for the corresponding row in the Define Criteria for Incoming Transactions grid.

Defining the Funds Distribution Rules

Access the Funds Distribution - Target Definition page for funds distribution.

Use this page to define the transaction amount percentages that the system uses to distribute transaction amounts to funding sources.

Rate Amount	Enter the percentage of the cost covered by the funding source. For each incoming transaction that meets the source criteria, the system creates a target row in the Project Transaction table with an amount equal to the defined percentage of the cost, and it uses the analysis type, activity, source type, category, and subcategory that are defined in this row in the Define Target Rows grid. Because project costs can be distributed among multiple funding sources, you can enter as many rows as needed.
Target Activity	Optionally enter a different activity ID in the project to override the current activity that appears at the top of the page. The default value is the current activity.
Override Source	Select to override the source type, category, and subcategory from the source transaction that appears by default on the target transaction row that the system creates in the Project Transaction table. When you activate this option, you can enter a source type, category and subcategory that the system assigns to the resulting target transaction rows. The default value is check box cleared.
Target Source Type, Target Category, and Target Subcategory	If the Override Source option is selected, take one of these actions in the Target Source Type, Target Category, and Target Subcategory fields: Enter a value for the system to assign to the resulting target transaction rows. Enter the wildcard value (a percent sign) for the target transaction rows to inherit the same value as the source transaction rows. Leave the field blank for the target transaction rows to inherit a blank value.

To create journal entries based on the funds distribution rows, add the target analysis type to the analysis group PSREV (System Revenue) or PSCST (Accounting Costs) if it is not already in one of these groups.

Note. To enable the rules defined on the Funds Distribution - Target Definition page, activate Enable Funds Distribution and select the Date Option on the Installation Options - Project Costing Integration page.