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Oracle® Beehive Concepts
Release 1 (1.4)

Part Number E13794-02
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4 Oracle Beehive Workspace Concepts

This modules provides an overview of Oracle Beehive workspaces and contains the following topics:

Overview of Oracle Beehive Workspaces

A workspace is a virtual location where Oracle Beehive users collaborate and create, view, manage, and search for the content related to their collaborative efforts. Each workspace is created for a particular purpose or objective, such as for a project, a team, or an activity, or some combination thereof. Based on this, workspaces are always in context for the members who belong to them, presenting only the features and content that are relevant.

A workspace enables its members to seamlessly perform a wide range of collaborative activities in a single, intuitive place. In workspaces, members can create, view, and manage e-mail messages, calendar entries, meetings, tasks, address books and contacts, instant messages, and documents.

From the user perspective, workspaces are listed in an enterprise-level workspace directory. Users access the workspaces to which they belong, as well as other public workspaces that appear in the workspace directory, through supported Oracle Beehive clients and devices.

Accessing Oracle Beehive Workspaces

Users and systems can access workspace content and functions through one or more of the following:

Types of Workspaces Provided by Oracle Beehive

Oracle Beehive provides the following types of workspaces:

Team Workspaces

A team workspace is a workspace that is shared by a team or group, and that supports the content and collaborative activities of its members. A team workspace can only be accessed by its members.

Team workspaces enable members to collectively organize and manage the content and activities that are related to their collaborative efforts for a particular project, line of business, or another common goal. Examples of the activities facilitated by team workspaces include scheduling team meetings, creating and assigning tasks, and distributing documents for review by other team members.

Personal Workspaces

A personal workspace is a workspace that is primarily used by an individual user, although users can share with others information from their personal workspaces. A personal workspace contains a mix of a user's private content and content from the team workspaces in which the user is a member. By default, Oracle Beehive provides one personal workspace for each user.

Personal workspaces enable users to view and manage all of their content and collaborative activities in one primary location, including those that fall outside the scope of their team workspaces. Examples of additional activities supported by personal workspaces include scheduling a personal appointment, creating a personal task or reminder, and writing and sending an e-mail to someone outside the enterprise.

Properties Associated With Oracle Beehive Workspaces

Oracle Beehive workspaces contain properties, the values of which are user-defined. Common workspace properties include the following:

Workspaces also support tags, which are predefined labels users can apply to the artifacts in a workspace.

Templates for Oracle Beehive Workspaces

Oracle Beehive supports templates that enable system and workspace administrators to quickly apply specific features, processes, and designs to their workspaces. Workspace templates provide a convenient way to apply properties that are specific to a company, group, project, or function.

Oracle Beehive provides the following workspace templates out of the box:

Roles Provided by Oracle Beehive Workspaces

To help control access to workspaces and to coordinate the management of team workspace activities and tasks, Oracle Beehive provides workspace roles. Roles are predefined permission sets that determine what features and content users can or cannot access within a given team workspace. Users may be assigned more than one role for each team workspace.

Oracle Beehive provides standard roles as well as support for custom roles. Standard roles are provided out of the box and offer common delineations of user privileges that can be leveraged by most organizations. Custom roles are defined by administrators and can be based on existing organizational roles or on any other criteria that fits the particular hierarchical structure or division of responsibilities within an enterprise.

Oracle Beehive provides the following standard workspace roles out of the box:

Tasks Administrators Can Perform in Oracle Beehive Workspaces

Administrators can perform a variety of workspace-related tasks, including:

Tasks End Users Can Perform in Oracle Beehive Workspaces

In workspaces, users can perform the full range of collaborative tasks including creating and managing e-mail messages, calendar appointments, meetings, tasks, contacts, instant messages, discussions, and documents.

Users can also perform the following workspace-related tasks:

Application developers can also leverage the Oracle Beehive Platform SDK to create solutions that enable users to perform these and other collaborative tasks through supported and custom end-user clients. For more information, please refer to the Oracle Beehive Application Developer's Guide.