6 Configuring Preferences

This module contains the following topics related to configuring your preferences for certain Oracle Beehive features:

About Preferences
Accessing the User Preferences Page
Configuring Your Out-of-Office Message
Configuring Your Server-Side Rules
Configuring Your Notifications

About Preferences

Oracle Beehive provides the User Preferences page, which enables you to configure preferences for any client you use to connect to Oracle Beehive. This includes configuring preferences for your out-of-office messages, server-side rules, and notifications.

Accessing the User Preferences Page

To access the User Preferences page:

Open a supported Web browser and enter the URL for the User Preferences page. Typically, the URL for the User Preferences page will match the following structure:

http://<Your-Server-Name>:<Port-Number>/uss

Note:
If you do not know your server name and port number, please contact your system administrator.
If prompted, enter your user name and password, and click Login. After you successfully log in, you can perform the following preferences-related tasks:

Configuring Your Out-of-Office Message

You can instruct Oracle Beehive to generate an automatic reply during periods when you are away from your workstation or out of the office.

To use the Out of Office Assistant:

In Oracle Beehive User Preferences page, click Out of Office.
Select the Enable your auto-reply message check box to enable the assistant.
Set a duration for your automatic reply by entering dates in the Start and End fields. Optionally, click the calendar button next to each field to select a date from a mini-calendar.
In the Auto-Reply Message field, enter a message indicating your unavailability.
Click Save.

Note:
When both start and end dates are provided, the duration for the automatic reply is determined by the specified start and end dates. If you have entered an end date but no start date, the automatic rely becomes effective once you click Save. If you have entered a start date but no end date, the automatic reply remains effective until you deselect the Enable check box and click Save.

Configuring Your Server-Side Rules

Use server-side rules if you want certain actions to be performed automatically on all incoming e-mail. Because these rules are stored on the Oracle Beehive server, they are available to you regardless of how and where you access your Oracle Beehive data.

To create a server-side rule:

In the Oracle Beehive User Preferences page, click Server Side Rules.
Click New.
Enter a name for the rule.
On the Criteria matching line, select an option. Selecting AND instructs the rule to perform actions only if the incoming e-mail meets all specified conditions. Selecting OR instructs the rule to perform actions if the incoming e-mail meets any specified condition.
In the Conditions section, select one or more conditions that will trigger the rule:
- Subject line: The Subject line of the message contains text that you specify.
- From line: The From field of the message contains a whole e-mail address or part of an e-mail address.
- To line: The To field of the message contains a whole-email address or part of an e-mail address.
- CC line: The CC field of the message contains a whole e-mail address or part of an e-mail address.
- Priority is: The message Priority is set to a certain level.
In the Actions section, select one or more actions to be performed after the rule triggers:
- Move to folder: Move the message to another folder. Select a folder from the pull-down menu.
- Forward to recipients: Forward the message to a list of recipients. Enter a comma-delimited list of recipients in the field.
- Bcc to recipients: Send a blind (Bcc) copy of the message to a list of recipients. Enter a comma-delimited list of recipients in the field.
- Mark it as: Mark the message as read or flagged. In the Rule description section, click the action link and select an option.
- Notify me by: Send an instant message or SMS notification for the message.
- Delete: Delete the message.
  
  Note:
  The Delete option overrides the Move to Folder option. In other words, if you select both the Move to Folder and Delete options, any messages that meet the conditions of the server-side rule will be forwarded to the Deleted Items folder instead of the folder specified in the Move to Folder field.
Optionally, in the Exceptions section, select one or more conditions when your rules should not apply.
Click Save. If you create multiple rules, they are applied in the order in which they are shown in the My Email Rules section.

Configuring Your Notifications

You can configure your Oracle Beehive notifications.

To configure your Oracle Beehive notifications:

In the Oracle Beehive User Preferences page, click Notifications.
Optionally, choose a condition in the Notify me when... column and click Edit from the Action column.
Select one or more delivery channels for notifications to be sent whenever the selected condition is met:
- Use default: Oracle Beehive will use the default delivery channel you specified in the My Notifications section of the Notifications page.
- Inbox: Oracle Beehive will deliver e-mail notifications to your Inbox.
- SMS: Oracle Beehive will deliver SMS notifications to your mobile device.
- Instant Message: Oracle Beehive will deliver IM notifications to your instant messaging client.
Optionally, deselect the Enabled check box to disable notifications for the condition.
Click Save to save your changes and return to the Notifications page.
Optionally, repeat steps 2 through 5 for another condition in the Notify me when... column.
In the bottom half of the My Notifications section, select one or more default delivery channels using the check boxes provided. If you have not specified a delivery channel for a given condition, your default delivery channel(s) will be used. You must specify at least one default delivery channel.
Optionally, enable or disable notification delivery for one or more channels using the check boxes in the Delivery Control section.
Click Save.