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Assigning Host and Affiliate Relationships to Opportunities

A host-affiliate relationship for opportunities is a relationship where one company (the host) handles an entire event and then other companies (the affiliates) do individual parts of the event. For example, a company might decide to host an event at a property, and might ask another company to take part in one of the events. In general, the host would perform the following duties:

• Determining the affiliates for the functions
• Booking function space and hotel rooms, and then allocating the space and rooms to the affiliates
• Booking all inventory, and later distributing this inventory to the affiliates
• Negotiating a deal with the hotel chain to get a special rate, which cannot be extended to the affiliates

Host opportunities are represented by one parent opportunity. Affiliate opportunities associated with this opportunity are created as subopportunities of the host opportunity. Host opportunities and affiliate opportunities can be associated with nonparticipating properties.

NOTE:  For host-affiliate opportunities, allocation of inventory must be done manually by the sales representative. This means that inventory is not automatically mapped to property-specific inventory during the quote generation process. For more information about adding inventory to opportunities at the quote stage, see Managing Hospitality Inventory.

This topic includes the following topics and is a step in Process of Capturing Hospitality Opportunities.

• Creating a Host Opportunity
• Associating Affiliate Accounts with a Host Opportunity
• Creating an Affiliate Opportunity