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Adding Generic Comments to Event Report Headers

Before generating an event report, users can add generic comments to event report headers. For the property-specific report headers in the Event Order Specifications view, users can select the generic comments that administrators set up. Users can also create new generic comments.

All report headers that are associated with the property for the event order will appear in the Report Headers list in the Event Order Specifications view. However, when you generate the report, only the report headers that are associated with line items or comments appear in the report.

This task is a step in Process of Generating Hospitality Reports.

To add a generic comment to an event report header

1. Navigate to the Orders screen, then the Event Order view.
2. In the Event Orders list, query for and select the event order.
3. Drill down on the link the Order number (#) field.
4. Click the Event Order Specifications view tab.

   The Report Headers list shows the property-specific report headers for the event order, and the Function Report Header Comments list shows the function-specific comments for the event order. For information about creating function-specific comments, see Adding Function-Specific Comments to Quote and Order Report Headers.

5. In the Event Order Specification view, complete the following steps:
   1. In the Report Headers list, select the appropriate report header.
   2. In the Comments list, create a new record, and complete either of the following steps:
      • Click the select button in the Comments field, select a comment in the dialog box that appears, and click OK.
      • Enter a new comment in the Comments field.
   3. In the Sequence field, select a number that determines the sequence in which the comment text appears in the report header.

      Although the Sequence field is automatically populated, you can change this field value.

   4. (Optional) To check the comment text for spelling errors, click the Check Spelling button.