(IND) Setting Up the System for TDS and WCT

This chapter discusses how to:

Set up suppliers for TDS and WCT.
Assign TDS and WCT tax types to suppliers.
Enter TDS and WCT rates.
Enter TDS and WCT concessional rates for suppliers.
Enter the TDS document company information.

Setting Up Suppliers for TDS and WCT

This section provides an overview of setting up suppliers for TDS and WCT and discusses how to set up a supplier for TDS and WCT .

Setting Up Suppliers for TDS and WCT

You must complete certain fields in the Supplier Master Information program (P04012) when you set up suppliers for whom you withhold TDS and WCT. The Supplier Master Information program updates the setup information in the Address Book Master (F0101) and Supplier Master (F0401) tables.

Forms Used to Set Up Suppliers for TDS and WCT

Form Name	FormID	Navigation	Usage
Work With Supplier Master	W04012D	Supplier & Voucher Entry (G0411), Supplier Master Information	Review supplier records.
Supplier Master Revision	W04012A	Click Add on the Work With Supplier Master form.	Set up a supplier for TDS and WCT.

Setting Up a Supplier for TDS and WCT

Access the Supplier Master Revision form.

Tax Information

Tax Expl Code (tax explanation code)	Enter a value from the user-defined code table 00/EX that controls how the system assesses taxes and distributes them to the general ledger revenue and expense accounts. Values are: AR: Billable Tax, B: Value Added + Self-Assessment BT: VAT+Self-Assmt tax only C: Value Added+Sales Tax CT: VAT+sales Tax, tax only E: GST Environment S: Sales or VAT (Output) tax ST: Sales tax, Tax only U: Self-Assessment (use) Tax UT: Self-Assessment Tax, Tax Only V: GST Applies V+: Value Added Tax, Tax on Tax VT: GST Only. You assign this code to customers or suppliers to set up a default code for their transactions. Do not confuse this code with the taxable, non-taxable code. If the user enters a voucher with the tax area, then such a code is referred to as a taxable code. If the tax area is not entered in the voucher, then such a code is referred to as a non taxable code. A voucher can have both taxable and non-taxable items. The entire invoice or voucher, however, must have one tax explanation code.
Tax Rate/Area	Enter a code that identifies a tax or geographical area that has common tax rates and tax distribution. You define the tax rate or area in the Tax Rates/Area program (P4008) to include tax authorities (for example, state, county, city, rapid transit district, or province) and their rates.
Person/Corporation Code	Enter a code that designates the type of taxpayer. Values are: 1: Individuals. 2: Corporate entity. 3: Both an individual and a corporate entity. 4: Non-corporate entity. 5: Customs authority.
Tax ID	Enter an identification code that is required by various tax authorities. This can be a social security number, federal or state corporate tax ID, sales tax number, and so on. The system verifies the number and prints the separators in their correct format, according to the value in the Person/Corporation code field. If the Person/Corporation field does not contain a value, the system uses the corporate entity. Corporate entries are the services provided by the corporate sectors.
Add'l Ind Tax ID (additional individual tax identification)	Enter an identification number that the tax authority assigns to an individual, in addition to the primary tax ID number.
Tax Authority	Enter the address book number of the tax authority to whom you pay the TDS.
Withholding Percent	Enter the amount to withhold from payments to the supplier as a percentage.

Assigning TDS and WCT Tax Types to Suppliers

This section provides an overview of TDS and WCT tax types and discusses how to assign TDS and WCT tax types to a supplier.

Understanding TDS and WCT Tax Types

You use the TDS Setup Default Values program (P75I010) to assign tax types for TDS and WCT to supplier records. You specify a tax type from UDC table 75I/TY. For WCT, specify W (work contract). For TDS, specify contractor (C), dividend (D), professional (P), and so on.

You must also assign the tax account number (T.A.N.) and personal account number (P.A.N.) to a supplier record.

See Setting Up Tax Registration Details.

Forms Used to Assign TDS and WCT Tax Types to Suppliers

Form Name	FormID	Navigation	Usage
Work with A/B Additional Information	W75I010A	Common set up (G75I001), A/B Additional Tax Information System Setup (G75ITDS4), TDS Setup Default Values	Review TDS and WCT information for suppliers.
A/B Additional Information	W75I010B	Click Add on the Work With A/B Additional Information form.	Assign TDS and WCT tax types to a supplier.

Assign TDS and WCT Tax Types to a Supplier

Access the A/B Additional Information form.

Address Number

Enter a number that identifies an entry in the address book system, such as employee, applicant, participant, customer, supplier, tenant, or location.

Tax Default Info

TDS Type

Enter a user-defined code from UDC table 75I/TY that identifies the TDS type. The law specifies different TDS types. Examples are:

1: Include in 1099 Processing

A: Interest Dividends to NRI

B: Advertising Contract

C: Contractor

D: Dividend

WCT Type

Enter a code that identifies the WCT type. The law specifies different WCT types. Examples are:

1: Include in 1099 Processing

A: Interest Dividends to NRI

B: Advertising Contract

C: Contractor

D: Dividend

Entering TDS and WCT Rates

This section provides an overview of TDS and WCT rates and discusses how to enter a TDS or WCT rate.

Understanding TDS and WCT Rates

You set up TDS rates and WCT rates based on beginning and ending dates and tax type. The tax types for TDS and WCT are set up in UDC table 75I/TY.

Use the TDS Rate Master Maintenance program (P75I10A) to set up rates, rate percentages, ceiling limit amounts, and other attributes for both TDS and WCT withholding. When you set up a rate, you specify whether it is for TDS or WCT in the TDS Type and G/L Offset fields on the TDS Rate Revision form. You must set up a rate that is common to all suppliers.

You can specify if the TDS and WCT limit amount is determined by invoice or year. The system uses the limit amount to determine whether to calculate withholding. For WCT withholding, you also enter the name of the state because the withholding calculation depends on the state where the voucher is generated.

The TDS Rate Master Maintenance program updates the setup information in the TDS Rate Master Maintenance file (F75I10A).

Forms Used to Enter TDS and WCT Rates

Form Name	FormID	Navigation	Usage
Work With TDS Rates	W75I10AA	System Setup (G75ITDS4), TDS Rate Master Maintenance	Review the TDS and WCT rates by tax types.
TDS Rate Revision	W75I10AB	Click Add on the Work With TDS Rates form	Enter a TDS or WCT rate.

Entering a TDS or WCT Rate

Access the TDS Rate Revision form.

Beginning Date and End Date

Enter a date range for which the TDS or WCT tax rate is effective.

TDS Group

Enter a user-defined code from UDC table 75I/TG (TDS Group) that designates the TDS or WCT group. Groups are stored in the TDS Rate Maintenance table (F75I10A). Examples are:

B: Brokerage

C: Contractor

D: Dividend

I: Interest

R: Rent

Origin State

Enter a value from UDC table 00/S to indicate the state where the voucher is generated. Examples are:

AM: Amazonas

AP: Andhra Pradesh

BA: Bangalore

DB1: Durban

TDS Rate

Enter the TDS or WCT percentage rate. TDS or WCT percentage rates are calculated based on the rates fixed by the government. These rates are stored in the TDS Rate Maintenance table (F75I10A) for every group.

Surcharge Rate

Enter the surcharge percentage rate. You calculate the surcharge percentage rates based on the rates fixed by the government. These rates are stored in the TDS Rate Maintenance table (F75I10A) for every group.

Ceiling Limit by Year

Enter the ceiling rate limit for deducting TDS or WCT. This is the yearly ceiling rate as per Income Tax Act. TDS and WCT laws are applicable beyond this limit. A TDS or WCT rate is applied if the amount exceeds the ceiling limit. The rate is not applied if the amount is below the limit.

Cess Rate

Enter the cess percentage rate to be applied above the TDS or WCT rate percentage and surcharge rate percentage.

Surcharge Ceiling

Enter the ceiling rate limit for deducting the TDS or WCT surcharge. This is the yearly ceiling rate as per revised Income Tax Act. If you leave this field blank, the system calculates the TDS or WCT surcharge for the transaction regardless whether the amount is above or below the limit.

Ceiling Limit/Invoice

Enter the limit for deducting basic TDS and WCT. This is the limit when you define the threshold by invoice. If you leave this field blank, the system calculates the TDS and WCT surcharge for the transaction regardless of whether the amount is above or below the limit.

Payment Terms

Enter a code that specifies the terms of payment, including the percentage of discount available if the invoice is paid by the discount due date. Use a blank code to indicate the most frequently-used payment term. You define each type of payment term on the Payment Terms Revisions form.

Examples of payment terms include:

Blank : Net 15

001: 1/10 net 30

002: 2/10 net 30

003: Due on the 10th day of every month.

006: Due upon receipt.

This code prints on customer invoices.

G/L Offset

Enter TDS or WCT to indicate the tax type.

Entering TDS and WCT Concessional Rates for Suppliers

This section provides an overview of TDS and WCT concessional rates and discusses how to enter a TDS or WCT concessional rate for a supplier.

Understanding TDS and WCT Concessional Rates

Use the TDS Concessional Rate Maintenance program (P75I15A) to track the concessional limit amount for transports. This program deducts the tax at the concessional rate when the total amount of invoices from a particular contractor exceeds the limit amount defined for concessional rates.

When you set up a concessional rate, you must specify whether it is for TDS or WCT in the TDS Type and G/L Class fields on the TDS Supplier Specific Concessional Supplier Rate Master Revisions form.

The system applies the concessional rate if the TDS or WCT amount for a supplier does not exceed the ceiling limit. If the TDS or WCT exceeds the ceiling limit, then the system applies the standard rate that is set up in the TDS Rate Master Maintenance program (P75I10A).

Each company can define different concessional rates for its suppliers. Unlike TDS and WCT rates, a company need not define a concessional rate that is common for all suppliers.

Forms Used to Enter TDS and WCT Concessional Rates for Suppliers

Form Name	FormID	Navigation	Usage
Work With Supplier Specific Concessional Rate Master	W75I15AC	System Setup (G75ITDS4), TDS Concessional Rate Maintenance	Review the concessional rates by supplier and company.
TDS Supplier Specific Concessional Supplier Rate Master Revisions	W75I15AA	Click Add on the Work With Supplier Specific Concessional Rate Master form	Enter a TDS or WCT concessional rate for a supplier.

Entering a TDS or WCT Concessional Rate for a Supplier

Access the TDS Supplier Specific Concessional Supplier Rate Master Revisions form.

Company

Enter a code that identifies a specific organization, fund, or other reporting entity.

The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.

Address Number

Enter a number that identifies an entry in the address book system, such as employee, applicant, participant, customer, supplier, tenant, or location.

TDS Type

Enter T for TDS or W for WCT.

Concessional Rate

Enter the TDS or WCT concessional rate set up by the company for the supplier.

G/L Class

Enter TDS or WCT to indicate the tax type you assign to the supplier.

When you set up a rate, you specify whether it is for TDS or WCT in the G/L Offset field on the TDS Rate Revision form.

Assessing Officer Number

Enter the number of the assessing officer who is authorized to give concessions to a supplier.

Ceiling Limit/Invoice

Enter the limit for deducting basic TDS and WCT. This is the limit when you define the threshold by invoice. If you leave this field blank, the system calculates the TDS and WCT surcharge for the transaction regardless of whether the amount is above or below the limit.

Submit Date Declaration

Enter the date of submitting the TDS or WCT certificate if there is a TDS or WCT amount. If you have not declared a TDS or WCT amount, you can submit the TDS or WCT certificate with the NIL declaration.

Forwarding Date

Enter the date of forward declaration when there is a NIL declaration. You must enter the subsequent date of declaring the TDS amount if you declare NIL for that particular month.

Entering the TDS Document Company Information

This section provides an overview of TDS document company maintenance and discusses how to enter the TDS document company maintenance details.

Understanding TDS Document Company Maintenance

Use the TDS Document Company Maintenance program (P75I20A) to enter the company's address, document company name, fiscal period, as well as other information. There is also an option to enter the name of the person who signs the TDS certificate, the designation, and the place. The TDS Certificate Print/Reprint program (R75I110A) uses this data to print the TDS certificate.

Forms Used to Enter the TDS Document Company Maintenance Details

Form Name	FormID	Navigation	Usage
Work With TDS Document Company	W75I20AA	TDS Document Company Maintenance (G75ITDS4) , Work With TDS Document Company	Displays the start and end date of the fiscal period, TAN, PAN and the name of the person signing the TDS certificate.
TDS Document Company Maintenance	W75I20AB	Click Add on the Work With TDS Document Company form	Enter the start and end date of the fiscal period, TAN, PAN and the name of the person signing the TDS certificate.

Entering the TDS Document Company Maintenance Details

Access the TDS Document Company Maintenance Revisions form.

Company

Enter a code that identifies a specific organization, fund, or other reporting entity.

The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.

Doc. Company (document company)

Enter the number that, along with the document number, document type and G/L date, uniquely identifies an original document, such as invoice, voucher, or journal entry.

Alternate Payee

Enter the alternate payee's address book number if you do not want the commission to be paid to the broker or account executive.

TDS Group

Enter a user-defined code from UDC table 75I/TG (TDS Group) that designates the TDS or WCT group. Groups are stored in the TDS Rate Maintenance table (F75I10A). Examples are:

B: Brokerage

C: Contractor

D: Dividend

I: Interest

R: Rent

Beginning Period MM/YYYY

Enter the beginning date of the fiscal period.

End Period

Enter the end date of the fiscal period.

I.T.O.Address (income tax authority address)

Enter the address of the income tax authority.

T.A.N. No (ax Deduction and Collection Account Number)

Enter the ten digit, alphanumeric Tax Deduction and Collection Account Number.

P.A.N. No (Permanent Account Number)

Enter your Permanent Account Number (PAN).

Person Signing

Enter the name of the person signing the document. This name appears in the TDS certificate.

Designation

Enter the designation of the person signing the document.

Signing Place

Enter the place at which the document is signed.

Beginning Date and End Date	Enter a date range for which the TDS or WCT tax rate is effective.
TDS Group	Enter a user-defined code from UDC table 75I/TG (TDS Group) that designates the TDS or WCT group. Groups are stored in the TDS Rate Maintenance table (F75I10A). Examples are: B: Brokerage C: Contractor D: Dividend I: Interest R: Rent
Origin State	Enter a value from UDC table 00/S to indicate the state where the voucher is generated. Examples are: AM: Amazonas AP: Andhra Pradesh BA: Bangalore DB1: Durban
TDS Rate	Enter the TDS or WCT percentage rate. TDS or WCT percentage rates are calculated based on the rates fixed by the government. These rates are stored in the TDS Rate Maintenance table (F75I10A) for every group.
Surcharge Rate	Enter the surcharge percentage rate. You calculate the surcharge percentage rates based on the rates fixed by the government. These rates are stored in the TDS Rate Maintenance table (F75I10A) for every group.
Ceiling Limit by Year	Enter the ceiling rate limit for deducting TDS or WCT. This is the yearly ceiling rate as per Income Tax Act. TDS and WCT laws are applicable beyond this limit. A TDS or WCT rate is applied if the amount exceeds the ceiling limit. The rate is not applied if the amount is below the limit.
Cess Rate	Enter the cess percentage rate to be applied above the TDS or WCT rate percentage and surcharge rate percentage.
Surcharge Ceiling	Enter the ceiling rate limit for deducting the TDS or WCT surcharge. This is the yearly ceiling rate as per revised Income Tax Act. If you leave this field blank, the system calculates the TDS or WCT surcharge for the transaction regardless whether the amount is above or below the limit.
Ceiling Limit/Invoice	Enter the limit for deducting basic TDS and WCT. This is the limit when you define the threshold by invoice. If you leave this field blank, the system calculates the TDS and WCT surcharge for the transaction regardless of whether the amount is above or below the limit.
Payment Terms	Enter a code that specifies the terms of payment, including the percentage of discount available if the invoice is paid by the discount due date. Use a blank code to indicate the most frequently-used payment term. You define each type of payment term on the Payment Terms Revisions form. Examples of payment terms include: Blank : Net 15 001: 1/10 net 30 002: 2/10 net 30 003: Due on the 10th day of every month. 006: Due upon receipt. This code prints on customer invoices.
G/L Offset	Enter TDS or WCT to indicate the tax type.

Company	Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.
Address Number	Enter a number that identifies an entry in the address book system, such as employee, applicant, participant, customer, supplier, tenant, or location.
TDS Type	Enter T for TDS or W for WCT.
Concessional Rate	Enter the TDS or WCT concessional rate set up by the company for the supplier.
G/L Class	Enter TDS or WCT to indicate the tax type you assign to the supplier. When you set up a rate, you specify whether it is for TDS or WCT in the G/L Offset field on the TDS Rate Revision form.
Assessing Officer Number	Enter the number of the assessing officer who is authorized to give concessions to a supplier.
Ceiling Limit/Invoice	Enter the limit for deducting basic TDS and WCT. This is the limit when you define the threshold by invoice. If you leave this field blank, the system calculates the TDS and WCT surcharge for the transaction regardless of whether the amount is above or below the limit.
Submit Date Declaration	Enter the date of submitting the TDS or WCT certificate if there is a TDS or WCT amount. If you have not declared a TDS or WCT amount, you can submit the TDS or WCT certificate with the NIL declaration.
Forwarding Date	Enter the date of forward declaration when there is a NIL declaration. You must enter the subsequent date of declaring the TDS amount if you declare NIL for that particular month.

Company	Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.
Doc. Company (document company)	Enter the number that, along with the document number, document type and G/L date, uniquely identifies an original document, such as invoice, voucher, or journal entry.
Alternate Payee	Enter the alternate payee's address book number if you do not want the commission to be paid to the broker or account executive.
TDS Group	Enter a user-defined code from UDC table 75I/TG (TDS Group) that designates the TDS or WCT group. Groups are stored in the TDS Rate Maintenance table (F75I10A). Examples are: B: Brokerage C: Contractor D: Dividend I: Interest R: Rent
Beginning Period MM/YYYY	Enter the beginning date of the fiscal period.
End Period	Enter the end date of the fiscal period.
I.T.O.Address (income tax authority address)	Enter the address of the income tax authority.
T.A.N. No (ax Deduction and Collection Account Number)	Enter the ten digit, alphanumeric Tax Deduction and Collection Account Number.
P.A.N. No (Permanent Account Number)	Enter your Permanent Account Number (PAN).
Person Signing	Enter the name of the person signing the document. This name appears in the TDS certificate.
Designation	Enter the designation of the person signing the document.
Signing Place	Enter the place at which the document is signed.