UDCs (user-defined codes)

Set up base-software UDCs with Colombia-specific values, and set up Colombia-specific UDCs for:

• Vouchers and invoices.

• Address book records for Columbia.

• Tax processing.

• Reporting taxes using magnetic media.

See Setting Up UDCs for Colombia.

AAIs (automatic accounting instructions)

No Columbia-specific AAI setup exists.

Next numbers

The electronic tax reporting process requires that you set up next numbers for the header of the XML files and for each format. Set up the next number for the header in system 76C in the Next Numbers program (P0002). Set up the next number for the individual formats in the Sending Number field on the Format Setup Revision form in the DIAN General Setup program (P76C0F00).

See Setting Up General Format Information.

See Setting Up Next Numbers.

Voucher and invoice processing

Before you work with voucher and invoice processing for Colombia set up UDCs 76C/RC and 76C/TC.

For vouchers that are saved in a foreign currency, the recycling process uses the exchange rate that corresponds to the invoice or the accounting date as defined in the master business functions (MBFs) for the voucher. The system reads the values in the Recycle Voucher UDC (76C/RC) to determine the version to use.

See Setting Up UDCs for Accounts Payable Transactions for Colombia.

See Understanding Recurring Vouchers.

Address book records

The logic for validating tax IDs for customers and suppliers is different in the Address Book Revisions program (P01012) for users in the Latin American countries supported by JD Edwards EnterpriseOne software.

See How to Validate Tax IDs in Latin American Countries.

In addition to the base software setup and processes for address book records, for Colombia:

• Enter additional information for address book records.

  See (COL) Entering Additional Address Book Information.

• Set processing options for Address Book Colombian Additional Information (P76C0101).

  See Setting Processing Options for Address Book Colombian Additional Information (P76C0101).

• Set up UDCs.

  See Setting Up UDCs for Accounts Payable Transactions for Colombia.

Fixed assets

In addition to the base software setup and processes for fixed assets, for Colombia you must set up:

• Cost accounts for depreciation.

• Cost accounts for inflation.

See Setting Up Cost Accounts for Depreciation and Inflation Adjustments for Colombia.

Country-specific functionality includes:

• Calculating depreciation adjustments for inflation.

• Calculating the end of useful life.

• Calculating cost inflation adjustments.

See (COL) Working with Fixed Assets for Colombia.

Payment processing

In addition to the base software setup and processes for payment processing, for Colombia set up payment formats.

See Setting Up Payment Formats for Colombia.

Fiscal book reports

You can generate reports for Colombia to report fiscal information.

See (COL) Reports for Colombia.

Reporting taxes using magnetic media

To use the JD Edwards EnterpriseOne system to report taxes:

• Set up the formats required.

• Generate information for each of the formats.

• Generate the XML file to send to report taxes.

See Setting Up UDCs for Colombia.

See Setting Up the System to Work with Tax Reporting.

See (COL) Using Magnetic Media to Report Taxes.