Understanding Cash Desk Documents
This chapter provides an overview of cash desk documents and discusses how to:
Generate cash desk documents.
Review and reprint cash desk documents.
Understanding Cash Desk Documents
Cash desk documents are documents that are printed as a proof of income or expense that is made in cash. You can print cash desk documents to show information about journal entries, payments made, and payments received.
You use the Cash Desk Document Print program (R74Z0010) to print or reprint a cash desk document. You can use the Review Cash Desk Documents Print program (P74Z0010) to review the documents that have been printed.
Generating Cash Desk Documents
This section provides an overview of the Cash Desk Document Print program and discusses how to:
Run the Cash Desk Document Print program.
Set processing options for Cash Desk Document Print (R74Z0010).
Understanding the Cash Desk Document Print Program
You use the Cash Desk Document Print program to print a document to prove the movement of cash out of an account or into an account. These movements of cash might occur when you receive a cash payment or you make a payment in cash.
You can manually number the documents by using a processing option, or you can have the system number the documents by setting up next numbers using the Delivery Note Next Number program (P7400007).
See Setting Up Next Numbers for the Czech Republic.
You set processing options to specify the general ledger account, the source document's type and number, GL date, purpose, and other required information.
The document that you print using the Cash Desk Document Print program includes:
Company.
Document number of the source document (journal entry, payment, or receipt).
Document date.
Text that explains the purpose of the document printed.
Amount.
Name of person who receives the cash desk document.
Number assigned to the printed cash desk document.
Name of the person who printed the cash desk document.
Type of cash desk document.
Running the Cash Desk Document Print Program
Select Cash Desk Transactions (G74ZCASH), Cash Desk Document Print.
Setting Processing Options for Cash Desk Document Print (R74Z0010)
Processing options enable you to specify default processing values.
Select
You must complete these processing options for any type of cash desk document.
|
Cash Desk Account |
Enter the general ledger account number that you use for the type of cash transaction for which you print this document. For example, if you are printing a cash desk document for a payment that you receive, enter the general ledger account that you use for cash receipts. |
|
GL Date |
Enter the date of the document to select. |
Journal Entry
You must complete these processing options if the cash desk document that you print is for a journal entry.
|
JE Document Type |
Enter a value that exists in the Document Type (00/DT) UDC table to specify the type of source document for which you print the cash desk document. |
|
JE Document Number |
Enter the document number of the assigned to the journal entry. |
Payment/Receipt
You must complete these processing options if the cash desk document that you print is for a payment or receipt.
|
Document Number |
Enter the document number assigned to the payment or receipt. |
|
Batch Number |
Enter the batch number of the batch used to post the payment or receipt. |
|
Batch Type |
Enter the batch type of the batch used to post the payment or receipt. |
|
Purpose |
Enter a description of the purpose of the cash desk document. You must complete this processing option. |
|
Partner |
Enter the name of the person or company who receives the cash desk document that you print. You must complete this processing option. |
|
Cash Desk Document Number |
Enter the number to assign to the cash desk document. Leave this processing option blank to use the next numbering scheme for cash documents that you set up in the Business Unit / Doc Type Next Numbers program (P7400007). |
|
Business Unit |
Enter the business unit (issue place) of the location issuing the cash desk document. This processing option is optional. |
Reviewing and Reprinting Cash Desk Documents
This section lists the form used to review and reprint cash desk documents.
Form Used to Review and Reprint Cash Desk Documents
|
Form Name |
FormID |
Navigation |
Usage |
|
Review Cash Desk Document |
W74Z0010A |
Cash Desk Transactions (G74ZCASH), Review Cash Desk Document |
Review and select existing cash desk documents. Select a record and select Reprint from the Row menu to reprint a document. |