Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders

This chapter provides an overview of printing contract-related fields for PGCA contracts on subcontract orders, lists prerequisites, and discusses how to print contract-related fields for PGCA contracts on subcontract orders.

Understanding Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders

The U.S. federal government requires that client contract-related information print on the subcontract orders. The system prints contract-related fields on the subcontract orders if the following conditions are met:

• The Project and Gov Contract Accounting Used check box on the Proj and Gov Contract Accounting tab of the Service Billing Constants program (P48091) is selected.

• The inventory interface of the items on the subcontract orders are set to A or B.

  If the line type associated with the item on the subcontract orders have an inventory interface of A or B, then the system has visibility to the business unit number.

• The business unit in the Account Number field on the Contract Detail form (W4310A) is associated with a C1 contract.

  The business unit associated with the value in the Branch/Plant field on the contract header and detail lines of the subcontract order are not used by the system. The system obtains the business unit from the Account Number or Cost Center field on the Contract Detail form. The system then verifies that the business unit has an associated C1 PGCA contract.

The contract-related information needs to be associated with the job or contract ID at the line item level because subcontract orders can include multiple contracts. The link between job and contract ID is held in the Business Unit Master table (F0006).

If there is only one job on the subcontract order and the detail job is the same as the header business unit, then the contract-related information prints only once. Thus, if the contract information is the same at the detail level, then the contract-related information prints at the header level. If the contract information is different at the detail level, then the contract-related information prints at the line item level.

The following PGCA contract–related fields on the Create/Edit Project and Government Contracts - Edit Contract Level form (W52G01MB), which are stored in the Contract Master table (F5201), print on the subcontract order:

• Contract ID.

• Contract Description.

• Customer Contract No. on the General tab.

   

• Government Priority Rating on the Terms tab.

• Flow Down Clauses Apply option selected on the Terms tab.

  You activate the Flow Down Clauses feature to print contract-related messages on subcontract orders.

You use the Purchase Order Print program (R43500) to print subcontract orders in batch. When Project and Government Contract Accounting is enabled in the Service Billing Constants table (F48091), the PGCA contract-related fields from the F5201 table print on the subcontract order. You can also attach flow down clause documents which are used for terms and condition or other legal subcontract requirements. To print flow down clauses, set the Flow Down Clauses Message to be printed processing option on the Project and Gov Contracting tab of the R43500 program. The print messages that you want the system to print on each subcontract order must be set up in UDC 40/PM. When the print messages are set up, they include the entire flow down clause document or a simple message to attach a separate flow down clause document manually.

Note. In order to print flow down clauses for a contract, you must enable the Project and Gov Contract Accounting Used check box in the Service Billing Constants program (P48091), enable the Flow Down Clauses feature, and set the flow down clauses processing option on the R43500 program. If these three requirements are not met, then flow down clauses will not print on subcontract orders.

The system stores contract-related information in the purchase order print workfile for use by other types of output formats. Thus, you can use the Purchase Order Print Output program (R43501) to modify and print subcontract orders. To print flow down clauses using the R43501 program, set the Flow Down Clauses Message to be printed processing option on the Report Display tab.

See Also

Setting Up Service Billing Constants for JD Edwards EnterpriseOne PGCA

Entering PGCA Contract Master Records

Printing Orders by Batch

Printing Orders Individually

Prerequisites

To print client contract-related information on subcontract orders, you must:

• Select the Project and Gov Contract Accounting Used check box in the Service Billing Constants program (P48091).

• Verify that the inventory interface of the items on the subcontract orders are set to A or B.

• Verify that the business unit in the Account Number field on the Contract Detail form is associated with a C1 contract.

• Verify that the print messages that you want the system to print on each subcontract order are set up in UDC 40/PM.

• Select the Flow Down Clauses Apply option on the Terms tab of the Edit Contract Level form (W52G01MB) to print contract-related messages on subcontract orders.

• Set the Flow Down Clauses Message to be printed processing option on the Project and Gov Contracting tab of the R43500 program.

• Set the Flow Down Clauses Message to be printed processing option on the Report Display tab of the R43501 program.

Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders

This section describes the processing options applicable to printing contract-related fields for PGCA contracts on subcontract orders.

Select Purchase Order Processing (G43A11), Print Purchase Orders.

Processing Options for PGCA

This processing option enables you to specify whether the system prints flow down clause messages on subcontract orders.