Maintaining Blocks and Harvests

This chapter lists prerequisites and discusses how to:

• Maintain blocks.

• Maintain blocks using speed block maintenance.

• Perform mass updates on blocks.

• Push grower block changes to harvests.

• Maintain harvest records.

• Maintain harvests using speed harvest update.

• Perform mass updates on harvests.

• Perform a harvest roll.

• Spread expenses for harvests.

Prerequisites

Before you complete the tasks in this section:

• Create block records.

• Create harvest records.

Maintaining Blocks

This section discusses how to:

• Edit a block

• Copy a block

• Inactivate a block

Forms Used to Maintain Blocks

Editing a Block

Access the Add/Edit Grower Block form using the Edit icon. Change the fields as appropriate.

Copying a Block

Access the Add/Edit Grower Block form using the Copy icon.

Inactivating a Block

Access the Search for Grower Blocks form. Select the block to inactivate, and click Inactivate.

Note. The system prevents you from inactivating a block that has a harvest record associated with it that is not closed or terminated.

Maintaining Blocks Using Speed Block Update

This section provides an overview of speed block maintenance and discusses how to:

• Set processing options for Speed Block Update (P40G020).

• Maintain blocks using speed block update.

Understanding Speed Block Maintenance

Several ways are available to update data on a block. When a simple change to one block is required, you can access the Add/Edit Grower Block form. However, when changes are required across multiple blocks, you can use the Speed Block Update program (P40G020) or the Mass Update program (R40G0200).

Maintainable Fields

Using the Speed Block Update program, you can display specific block records and update information on the individual lines that require changes. Updates you can perform include the following values:

• Block status.

• Block address number.

• Growing area, appellation, region, and district.

• Variety code.

• Maturity calculation program name.

• Supplier number.

• Default price.

• Target and current quality.

• Grower attributes and grower dates.

Form Used to Maintain Blocks Using Speed Block Update

Setting Processing Options for Speed Block Update (P40G020)

Use these processing options to control whether the system allows these fields to be updated.

Process

These processing options control whether users can update certain fields.

Maintaining Blocks Using Speed Block Update

Access the Speed Block Update form.

Performing Mass Updates on Blocks

This section provides an overview of mass updates on blocks and discusses how to:

• Create a block record update profile.

• Set processing options for Mass Update - Block (R40G0200).

• Run the Mass Update - Block program.

Understanding Mass Updates on Blocks

Use the Mass Update - Block program to update block attributes. This is a two-step process. First, you need to create a block record update profile. This profile is used to specify the fields that the system will update and the new values. The second step is to launch the report. The system updates the fields on all records that are identified in the program's data selection.

If the report finds an error, it does not process the record. You should run this report in proof mode and then in final mode.

Forms Used to Perform Mass Updates on Blocks

Creating a Block Record Update Profile

Access the Add/Edit Grower Block Update Profiles form. Select the check box for each field or attribute being that you are changing, and enter the new value.

Update Profile Description	Enter a unique description of a mass update profile for the grower block.
Update Profile ID	The system assigns a profile ID.

To make changes to the block header information, select the check box for these fields and enter the new value:

Attributes 1

Select the Attributes 1 tab.

To make changes to the attributes 1 information, select the check box for these fields and enter the new value:

Attributes 2

Select the Attributes 2 tab.

To make changes to the attributes 2 information, select the check box for these fields and enter the new value:

Defaults

Select the Defaults tab.

To make changes to the default information, select the check box for these fields and enter the new value:

Additional

Select the Additional tab.

To make changes to the additional information, select the check box for these fields and enter the new value:

Setting Processing Options for Mass Update - Block (R40G0200)

Use these processing options to control how the system processes data and to define default versions.

Process

These processing options control whether the system runs in proof or final mode and specifies which profile to use.

Versions

Running the Mass Update - Block Program

Select Grower Management Periodic Processing (G40G121), Block Record Mass Update.

When you run the Mass Update - Block program, the system updates the fields on the block record based on the fields and values that you specified in the update profile from the processing options. The system does not update the associated harvest attributes for the changed block records.

Pushing Grower Block Changes to Harvests

This section provides an overview of pushing grower block changes to harvests and discusses how to push grower block changes to harvests.

Understanding Pushing Grower Block Changes to Harvests

When a user makes changes to certain fields on a grower block record, an option is available to push these changes to the related current and future harvests. When this option is selected, the system displays a new form where the user can select the harvest records to update. The system tracks the changes and displays the changed values in the query by example line.

If you change the maturity calculation program name on the block and then push this change to selected harvests, the system updates the program name, but does not recalculate the maturity date for the harvest. To recalculate the maturity date, click the Refresh button on the Add/Edit Grower Harvest form. On the Push Grower to Harvest form, you can replace the previous maturity calculation program name only with the new program name from the block. You cannot change the maturity calculation for individual harvest records on this form.

Forms Used to Push Grower Block Changes to a Harvest

Pushing Grower Block Changes to a Harvest

Access the Push Grower Block to Harvest form.

Update Harvest

Select the check box next each harvest record that you want the system to update.

Maintaining Harvest Records

This section discusses how to:

• Update action dates.

• Copy a harvest.

• Set processing options for Calculate Maturity Dates (R40G50).

• Calculate crop maturity dates.

Forms Used to Maintain Harvest Records

Updating Action Dates

Access the Add/Edit Grower Harvest form using the Update Action Dates option on the Harvest Workbench.

Copying a Harvest

Access the Add/Edit Grower Harvest form using the Copy icon. After you create a unique harvest ID, you can change additional fields as necessary.

Setting Processing Options for Calculate Maturity Dates (R40G50)

These processing options control default processing for the Calculate Maturity Dates program (R40G50).

Process

This processing option controls how the program processes data.

Versions

This processing option controls the program versions that the system uses.

Calculating Crop Maturity Dates

Select Periodic Processing (G40G121), Calculate Maturity Dates.

Run the Calculate Maturity Dates program (R40G50) to calculate maturity dates for the crops of selected harvests. When you run the calculation, the system updates the Calculated Maturity Date and the Date Last Updated field for the selected grower harvests.

If you specify a maturity date calculation program in the processing options, the system uses this program. Otherwise, the system uses the maturity date calculation program that you entered for the harvest.

The calculation updates the maturity date only if the harvest status is Current or Future. You can run this program only in final mode.

Running the program also generates a report that prints errors and warning messages that are generated when attempting to recalculate crop maturity dates.

Maintaining Harvests Using Speed Harvest Update

This section provides an overview of maintaining harvests using speed harvest update and discusses how to:

• Set processing options for Speed Harvest Update (P40G030).

• Maintain harvests using Speed Harvest Update.

Understanding Maintaining Harvests Using Speed Harvest Update

You can quickly update data on a harvest in several ways. When a simple change to one harvest is required, you can use the harvest workbench. However, when changes are required across multiple harvests, you can use the Speed Harvest Update program (P40G030). Using this program, you can display specific harvest records and update information on the individual lines requiring changes.

Forms Used to Maintain Harvests Using Speed Harvest Update

Setting Processing Options for Speed Harvest Update (P40G030)

Use these processing options to control whether the system allows these fields to be updated. Access the processing options through interactive versions.

Process

These processing options control whether certain fields are displayed and whether users can update certain fields.

Maintaining Harvests Using Speed Harvest Update

Access the Speed Harvest Update form.

For each harvest, update the fields that require revisions, for example, harvest status, current and target quality, maturity calculation program name, planned maturity date, and composition information. You can revise the value in the Maturity Calculation Program Name field only if the harvest status is Current or Future.

Performing Mass Updates on Harvests

This section provides an overview of performing mass updates on harvests and discusses how to:

• Create a harvest record update profile.

• Set processing options for Mass Update - Harvest (R40G0300).

• Run the mass harvest update program.

Understanding Performing Mass Updates on Harvests

Use the Mass Update - Harvest program to update harvest attributes. This is a two-step process. First, you need to create a harvest record update profile. This profile specifies which fields the system will update and the new values. The second step is to launch the report. The system updates the fields on all records that are identified in the program's data selection.

Forms Used to Perform Mass Updates on Harvests

Creating a Harvest Record Update Profile

Access the Add/Edit Grower Harvest Update Profile form. Select the check box for each field or attribute that is being changed, and enter the new value.

Update Profile Description	Enter a unique description of a mass update profile for the grower harvest.
Update Profile ID	The system assigns a profile ID.

To make changes to the harvest header information, select the check box for these fields and enter the new value:

Estimates

Select the Estimates tab.

To make changes to the harvest estimates information, select the check box for these fields and enter the new value:

Location

Select the Location tab.

To make changes to the harvest location information, select the check box for these fields and enter the new value:

Attributes 1

Select the Attributes 1 tab.

To make changes to the attributes 1 information, select the check box for these fields and enter the new value:

Attributes 2

Select the Attributes 2 tab.

To make changes to the attributes 2 information, select the check box for these fields and enter the new value:

Additional

Select the Additional tab.

To make changes to the additional information, select the check box for these fields and enter the new value:

Setting Processing Options for Mass Update - Harvest (R40G0300)

Use these processing options to control how the system processes data and to define default versions.

Process

These processing options control whether the system runs in proof or final mode and specify which profile to use.

Versions

This processing option controls the version of the Add/Update Harvest program that the system uses.

Running Mass Harvest Update Program

Select Periodic Processing (G40G121), Harvest Record Mass Update.

When you run the Harvest Record Mass Update program, the system updates the fields on the harvest record based on the fields and values that you specified in the update profile from the processing options.

If the update includes the maturity date calculation program, the system performs the update only if the harvest status is Current or Future.

Performing a Harvest Roll

This section provides an overview of performing a harvest roll and discusses how to:

• Run the Harvest Roll program.

• Set processing options for Harvest Roll (R40G0560).

Understanding Performing a Harvest Roll

The system enables you to create new harvest records based on existing harvests. The Harvest Roll program (R40G0560) uses the Maximum Harvest processing option for the Grower Harvest Maintenance program (P40G03) to identify the planning window that controls the number of new harvest records that the system creates.

This program will roll only harvests that are at a status of Closed and are in the Current harvest period. For example, if the harvest pattern is ANNUAL and the current period for the ANNUAL pattern is 2007, then only harvests with a harvest pattern of 2007 and a status of Closed are selected by the program to be rolled.

The program attempts to create the number of harvests that are specified by the Maximum Harvest processing option. The system either prints a message stating that No Harvest Periods Eligible to Roll for a particular harvest or lists the harvests that are or were rolled for a particular harvest.

New harvest records are created in a Future status.

Running the Harvest Roll Program

Select Advanced and Technical Operations (G40G131), Harvest Roll.

Setting Processing Options for Harvest Roll (R40G0560)

Use these processing options to control system processing and to define default versions.

Processing

This processing option controls whether the program runs in proof or final mode.

Versions

This processing option determines the version that the system uses to create a rolled up harvest estimate.

Spreading Expenses for Harvests

This section provides an overview of expense spreading and lists forms used to spread expenses for harvests.

Understanding Expense Spreading

Periodically, you may need to spread costs across active harvest records that do not accrue to the harvest directly from operations that are performed on the harvest. For example, you might need to allocate indirect costs, such as utility expenses, overhead costs, equipment maintenance, taxes, depreciation, and general labor and administration costs to harvests. These costs are allocated per acre. To determine the rate per ton of harvested product, the total annual expenses for a harvest block is divided by yield in tons. Without the ability to spread expenses, harvest costs are understated in the system.

You can use the Inventory by Vessel View program (P31B81) to locate the harvests to which you want to spread expenses. To locate harvests, you use either the Harvest check box on the form or the processing option on Vessel Class Search tab. You can select multiple harvests.

You spread expenses using the Expense Spread grid on the Inventory by Vessel View form. This area of the form becomes available to use if you set the Enable Expense Spreading processing option for the Inventory by Vessel View program. In the grid, the system displays the expenses for the selected harvests by cost component.

To spread expenses to harvests, you can use any configured operation that you have set up to allow changes to lot costs. After you select harvests for expense spreading, you access the Create Operation or WO from List program (P31B78) to generate the operations that allocate the costs to the different cost components of the harvest or harvests. When you complete this step, the system notifies you about the number of operations that were created. You can review the expense spreading operations on the Search For Operations form.

If you locate harvests using the EUR field, the system displays costs by the portion of the cost attributed to the EUR. Costs spread by EUR are spread proportionately to the EUR quantity, not the harvest quantity.

See Managing Operations.

Prerequisite

Set the Enable Expense Spreading processing option on the Defaults tab for the Inventory by Vessel View program.

Forms Used to Spread Expenses for Harvests