Tracking Job Progress

This chapter provides overviews of job progress and computation methods and discusses how to:

Click to jump to parent topicUnderstanding Job Progress

After you create the job master record, establish a cost code structure, define a schedule, and set up a budget for each account, you can track the progress of a job. Based on information that you enter, the system calculates the projected final values for amounts and units, which you can use to identify the amount of variance in the job's budgeted values. Ultimately, you use projected final values to calculate the job's percent complete when you perform profit recognition for the job.

When you start a job, you estimate the final costs and revenues that you expect at the completion of the job, and then you enter the budget accordingly. During the course of the job, the final projections may fluctuate. Depending on whether you lock the budget for revisions, the amount that you budget might not match projected final values. The sooner you react to variances in the projected final and budgeted final values, the sooner you can identify problems and correct them. The closer you are to the completion of the job, the more accurate the final projections become. At the end of the job, the final values are known with 100 percent certainty and should be equal to the projected final values.

The system calculates projected final values based on the method of computation that you assign to each cost code account. If you do not enter a method of computation for an account, the system automatically assigns D (Default). The method of computation controls how the system calculates the percent complete and both the projected final cost and projected final quantity for the account. You can select a number of different methods of computation from the JD Edwards EnterpriseOne Job Cost system. You can change the method of computation at any time during the job progress.

JD Edwards EnterpriseOne Job Cost provides four programs to assist you with tracking job progress:

Based on the method of computation, the system lets you update specific fields, such as the projected final values, or protects fields from update. You can change to actual units, unless the account is specified in the field progress protection automatic accounting instructions (AAIs). These AAIs prevent you from updating the Actual Units field for the account, which might be useful when it is updated by other systems, such as JD Edwards EnterpriseOne Payroll and JD Edwards EnterpriseOne Accounts Payable.

All job progress entry programs display job information from the Account Balances table (F0902) for these ledgers:

Click to jump to parent topicUnderstanding Computation Methods

The method of computation determines the fields to which you have access to affect the projected final values, and ultimately, the percent complete. Some methods can be assigned to accounts at the header level only. Other methods cannot be used with revenue accounts. Some methods let you enter (force) revisions that affect projected final values, while other methods use the system to calculate projected final values.

If the computation method lets you force projected final values, enter an incremental change (the number that you want to add or subtract) or the total projected final value. The job progress applications have separate fields for forcing units and amounts. Regardless of which method you use to affect the projected final values, the system updates the net change in the FA/FU ledger.

Update the percent complete and the system updates the F% ledger. If you cannot update the percent complete, the system calculates it automatically based on the method of computation. The system does not store the system-calculated percent complete in the F% ledger. Depending on the computation method, the system displays either the value from the F% ledger or the system-calculated value on the Job Status Inquiry form.

Because each computation method affects different ledgers, and because revised budget ledgers can include user-defined ledgers in addition to JA/JU, the tables describe the ledgers used in the calculations and the abbreviations used in the discussion of computation methods:

Ledger Type

Description

AA/AU

Actual amounts and units.

PA/PU

Open commitment (purchase order) amounts and units.

HA/HU

Projected final amounts and units

FA/FU

Projected final amounts and units that you force. The system adds the value in FA/FU to the value for the revised budget ledger to calculate projected final values (HA and HU).

IA/IU

System-generated revisions to the budget values.

F%

Percent complete value that you enter.

The system does not update the F% ledger with system calculated percent complete values.

RA

Remaining units ledger. Because the system updates RA with unit rate values, the RU ledger does not exist. The system calculates remaining amounts using the formula: HA – AA.

 

Abbreviation

Description

RBLA

The sum of JA and other user-defined revised budget ledger amounts.

RBLU

The sum of JU and other user-defined revised budget ledger units.

PC

The percent complete that appears on the Job Status Inquiry form and reports. The system calculates this value for informational purposes. The system uses the percent complete for the job to calculate profit recognition.

RBLUR

The revised budget ledger unit rate, which the system calculates using the formula RBLA / RBLU.

AUR

The actual unit rate, which the system calculates using the formula AA / AU.

ETCU

The estimate-to-complete units. This is the estimated number of units that are required to complete the task.

ETCA

The estimate-to-complete amount. This is the estimated amount that is required to complete the task.

EACU

The estimate-at-completion units. This is the same as HU, except that it updates the BORG field instead of the net posting period field.

EACA

The estimate-at-completion amount. This is the same as HA, except that it updates the BORG field instead of the net posting period field.

RMA

The remaining amount, which the system calculates using the formula HA – AA.

RMU

The remaining units, which the system calculates using the formula HU – AU.

You can assign the following Information to each computation method:

Click to jump to top of pageClick to jump to parent topicMethod D (Default)

Method D is the most common method used to compute projected final values. Because it is used most frequently, the system uses method D as the default computation method when you add new accounts to a job.

Rules for Calculating Projected Final Units (HU)

The system calculates HU using one of the two formulas AU + PU or RBLU, whichever is greater.

Rules for Calculating Projected Final Amounts (HA)

The system calculates HA using one of the two formulas AA+ PA or RBLA, whichever is greater.

Click to jump to top of pageClick to jump to parent topicMethod F (Forced)

You assign method F to accounts that are not revenue accounts when you want to force the projected final values.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amounts (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod G (Budget Default: Forced)

You assign method G to revenue accounts when you want to force projected final values. Because you assign method G to revenue accounts, which have credit balances, projected final values can be less than zero and less than AA/AU.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod A (Account: Forced)

You assign method A to header accounts to project final values when you want the revised budget amounts to equal actual amounts for all detail accounts that share the same cost code as the header.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

The system calculates the HA using one of the two formulas AA + PA or RBLA, whichever is greater.

Click to jump to top of pageClick to jump to parent topicMethod P (Percent Complete)

You assign method P to accounts for which you want to enter the percent complete to calculate projected final values.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod Q (Quantities)

You assign method Q when you want to measure an account's progress based on the quantities entered.

Rules to Calculate Projected Final Units (HU)

Follow these rules:

Rules to Calculate the Projected Final Amount (HA)

Follow these rules:

If PC is less than 100, the system compares it to the value in the Threshold % Complete field for the job on the Job Master Revisions form to calculate HA. The system calculates HA based on the first condition that applies:

  1. If AA is not zero, and PC is greater than the job threshold percent, the system calculates HA using the formula AA / PC.

  2. If RBLUR is not zero, and AA is not zero, the system calculates HA using the formula RBLUR × HU.

  3. If AUR is not zero, the system calculates HA using the formula AUR × HU.

  4. If none of the conditions apply, the system calculates HA using one of two formulas, AA + PA or RBLA, whichever is greater.

Click to jump to top of pageClick to jump to parent topicMethod C (Percent Complete from Cost Code Header)

You assign method C when you want to use the percent complete from the header account to calculate the final projected values for the detail accounts. You must use method C in conjunction with either method P or method Q, or the system uses actual values (AA and AU) as projected final values (HA and HU) for the detail accounts.

Rules to Calculate Projected Final Units (HU)

Follow these rules:

Rules to Calculate the Projected Final Amount (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod O (Override)

You assign method O when you want to enter projected final values or the percent complete. The system calculates projected final values and the percent complete differently, using computation methods previously described, depending on the information that it locates from the ledgers and the information that you enter.

The table lists the method of computation or the calculation that the system uses when the corresponding fields or ledgers have values.

Percent Complete Entered (F%)

Projected Final Amount Entered (FA)

Projected Final Units Entered (FU)

Method of Computation for Amounts

Method of Computation for Units

Y

Y

N

F

P

Y

N

Y

P

F

Y

Y

Y

F

F

Y

N

N

P

P

N

N

N

Q*

Q*

N

N

Y

Q

Q

N

Y

N

F

F

N

Y

Y

F

F

* The system uses method Q only if actual units and revised budget ledger units have values; otherwise, the system uses method D.

This diagram illustrates method O:

Percentage of completion entered

Click to jump to top of pageClick to jump to parent topicMethods S and I (Summary and Inclusion)

You assign method S when you want to use method O and summarize amounts for accounts at a lower level of detail. You use method S only in conjunction with method I.

The example shows how you might assign methods S and I to the accounts for the job:

Account Number

Level of Detail

Method

501.02200

4

D

501.02200.1340

8

S

501.02200.1341

9

I

501.02200.1342

9

I

501.02200.1343

9

I

501.02600

4

D

501.02600.1340

8

S

501.02600.1341

9

I

501.02600.1342

9

I

501.02600.1343

9

I

Note. The process of summarizing accounts requires a large amount of system resources and should be limited to situations in which it is necessary. For example, when you post amounts to one detail account, depending on how many detail accounts are summarized, the system must retrieve the appropriate amounts from all of the affected ledgers for all accounts that are summarized to recalculate and update the summary account. The more accounts that you summarize, the longer the process time.

Click to jump to top of pageClick to jump to parent topicMethod E (Estimate to Complete)

You assign method E when you want to determine the estimated amount or estimated units that are required to complete the task and to calculate projected final values. You must use the Job Progress Entry program to display the ETC (estimate-to-complete) fields.

Rules to Calculate Projected Final Units (HU)

You can update either the ETCU (estimate-to-complete units) or the EACU (estimate-at-completion units) field.

Note. Regardless of which field you update, the system updates the new projected final values into the BORG field of the HU ledger, instead of the net posting field for the period.

Rules to Calculate the Projected Final Amount (HA)

You can update either the ETCA (estimate-to-complete amount) or the EACA (estimate-at-completion amounts) field:

Note. Regardless of which field you update, the system updates the new projected final values into the BORG field of the HA ledger instead of the net posting field for the period.

Click to jump to top of pageClick to jump to parent topicMethods H and L (Labor Quantity and Labor)

You assign methods H and L when you want to measure the progress of labor (or other similar accounts) based on quantities in place and earned values.

Rules for Method H

Follow these rules:

Rules for Method L

Follow these rules:

Rules for Calculating Projected Final Units (HU)

The system compares PC from the header account to the Threshold % Complete field on the Job Master Revisions form to determine the calculation for HU:

Rules for Calculating the Projected Final Amount (HA)

The system compares PC from the header account to the Threshold % Complete field on the Job Master Revisions form to determine the calculation for HA:

Click to jump to top of pageClick to jump to parent topicMethod B (Buyout or Fixed Price Contracts)

You assign method B to accounts that are used for contracts, services, or noninventory purchase orders. You use this method of computation when you want projected final values to equal total commitments.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod R (Revenue: Unit Price Contract)

You assign method R when a contractor is paid based on the quantities in place.

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

The system calculates the HA using one of the two formulas AA + PA or RBLA, whichever is greater.

Click to jump to top of pageClick to jump to parent topicMethod U (Remaining Unit Rate)

You assign method U to detail accounts when you want to calculate the remaining amount that is necessary to complete the task. To do this, the system uses the remaining quantity and unit rate from the related header account.

Rules for Calculating Rates for the Header Account

Follow these rules:

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amounts (HA)

Follow these rules:

Click to jump to top of pageClick to jump to parent topicMethod V (Absolute Value)

You assign method V to revenue accounts that have credit balances, when the projected final values will be less than zero.

Rules for Calculating Projected Final Units (HU)

The system calculates HU using the greater of these three formulas:

Rules for Calculating the Projected Final Amount (HA)

The system calculates HA using the greater of these three formulas:

Click to jump to top of pageClick to jump to parent topicMethod N (No Projection)

You assign method N when you do not want the system to calculate projected final values or the percent complete. Assigning this method eliminates the possibility of duplicate entries generated for projected final values when progress is calculated and tracked at the header level of the account.

Click to jump to top of pageClick to jump to parent topicMethod T (Total)

The system assigns method T automatically to the accounts that it generates for totals based on the level of detail. However, you can use it to force projected final units (FU).

Rules for Calculating Projected Final Units (HU)

Follow these rules:

Rules for Calculating the Projected Final Amount (HA)

The system does not calculate HA. If the total is system-generated, the system summarizes the projected final amounts of the detail accounts to provide a total.

The table shows the accounts that the system creates based on the level of detail:

Account

Level of Detail

Method of Computation

169.02000

4

N

169.02200.

5

N

169.02200.1340

8

D

169.02200.1341

9

D

169.02200.1342

9

D

169.02200.1343

9

D

169.02200.1340

8

T

169.02200

5

T

169.02000

4

T

Click to jump to top of pageClick to jump to parent topicQuick Reference to Computation Methods

These tables show the type of account to which you can assign each MOC (method of computation) and the fields that you can revise for each computation method:

MOC by Account Type

A

B

C

D

E

F

G

H

I

L

N

O

P

Q

R

S

T

U

V

Revenue

        

Y

  

Y

              

Y

      

Y

Header Only

Y

            

Y

            

Y

  

Y

    

Detail Only

  

Y

Y

          

Y

Y

              

Y

  

Header and Detail

      

Y

Y

Y

Y

      

Y

Y

Y

Y

  

Y

    

Y

You can update unit values for the AU ledger.

This table displays the methods of computation for which you can force projected final values or the percent complete; otherwise, the system calculates the values based on the formulas described for each method.

Fields to Revise

A

B

C

D

E

F

G

H

I

L

N

O

P

Q

R

S

T

U

V

Percent Complete (F%)

          

Y

Y

        

Y

Y

    

Y

      

Projected Final Amount – Forced (FA)

          

Y

Y

    

Y

  

Y

      

Y

      

Projected Final Units – Forced (FU)

Y

        

Y

Y

    

Y

  

Y

  

Y

Y

Y

Y

    

Remaining Unit Rate (RA)

                                  

Y

  

HU – Projected Final Units (BORG only)

        

Y

                            

HA – Projected Final Amount (BORG only)

        

Y

                            

Click to jump to parent topicPrerequisites

Before you complete the tasks described in this chapter, you must:

Click to jump to parent topicCommon Fields Used in This Chapter

Ref No (reference number)

Enter the number to use to group and identify associated accounts for field progress changes.

You can control this number with a field.

MC (method of computation)

Enter the method of computation to use to calculate the percent complete and the projected final amounts and units for an account. The method of computation that you enter is a hard-coded value from user-defined code (UDC) table (51/MC).

+/– Actual Units

Enter the number by which you want to change the actual unit quantity. For example, to increase the number of units by 50, enter 50. To decrease the number of units by 50, enter –50. The system updates the AU ledger with the change that you enter and displays it on the form.

Force +/– Units

Enter the number of units by which you want to change the projected final unit. For example, to increase the number of units by 50, enter 50. To decrease the number of units by 50, enter –50. The system stores the number that you enter in the FU ledger, changes the value in the Forced Total Units and Projected Final Units fields, and updates the HU ledger. The system displays this field only for computation methods A, F, G, L, O, Q, R, S, and T.

Force +/– Amount

Enter the amount by which you want to change the projected final amount. For example, to increase the amount 50, enter 50. To decrease the amount by 50, enter –50. The system stores the amount that you enter in the FA ledger, changes the value in the Forced Total Amount and Projected Final Amount fields, and updates the HA ledger. The system displays this field only for computation methods F, G, L, O, and S.

Force Total Units

Enter the total number of projected final units. The system stores the number that you enter in the FU ledger, changes the value in the Force +/– Units and Projected Final Units fields, and updates the HU ledger. The system displays this field only for computation methods A, F, G, L, O, Q, R, S and T.

Force Total Amount

Enter the total projected final amount. The system stores the amount that you enter in the FA ledger, changes the value in the Force +/– Amount and Projected Final Amountfields, and updates the HA ledger. The system displays this field only for computation methods F, G, L, O, and S.

Click to jump to parent topicGenerating the Field Progress Report

The section provides an overview of the Field Progress Report and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Field Progress Report

To calculate projected final information, you must first estimate the progress information for each task of the job. You generate the field progress report to use as a worksheet that you can take with you to the job site to record the units, hours, costs, and any other information that is relevant to the completion of the job that you want to track. Then you can enter the information into the system to calculate the percent complete and the projected final values.

The Field Progress Report prints all of the information that you need to record job progress: the cost code and cost type, method of computation, revised budget information, actual amounts and units, projected final amounts and units, and the amount and units that the project is over or under the budget.

You use data selection to specify the jobs to print, and processing options to specify the level of detail for each cost code that you want to print. You can also select information by subledger and subledger type.

Click to jump to top of pageClick to jump to parent topicRunning the Field Progress Report

Select Progress Entry & Reporting (G5121), Field Progress Report.

Click to jump to top of pageClick to jump to parent topicSetting Processing Options for Field Progress Report (R51432B)

Processing options enable you to specify the default processing for programs and reports.

Defaults

1. As of date

Specify the date on which the report should be based. If you leave this processing option blank, the system uses the current financial reporting date that is assigned to the company that is assigned to the job.

2. Subledger

Enter a subledger on which to select accounts. Use this processing option in conjunction with the Subledger Type processing option. Enter * to specify all subledgers.

3. Subledger Type

Enter the subledger type that corresponds to the subledger that you specified in the Subledger processing option. The subledger type that you enter must be set up in UDC 00/ST.

4. Account Level of Detail

Specify the level of detail (values 3 through 9) to use to print accounts. The system prints accounts for levels of detail that are higher (less detailed) than the value that you enter. For example, if you enter 5 in this processing option, the system displays accounts at levels of detail 1, 2, 3, 4, and 5 only. If you leave this processing option blank, the system uses a default value of 9 and prints all accounts.

5. Underlines

Specify whether to print underlines on the report. Values are:

Blank: Print an underline after every processing option value.

1: Print an underline only under those processing options in which you can enter values based on the computation method.

Click to jump to parent topicEntering Account Progress Information

This section provides an overview of the Account Progress Entry program and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Account Progress Entry Program (P510211)

You use the Account Progress Entry program (P510211) to update information for an individual account. When you select this program from the menu, the system displays the Job Status Inquiry form (with user-defined columns) to use to select the job information to display. Processing options for the Job Status Inquiry program should be set to automatically launch the Account Progress Entry program when you select an account record.

Depending on the computation method that you assign, the system displays the fields that let you affect the projected final values and percent complete. You can always revise the actual units. To see which fields are available to change, change the method of computation. The system does not display budget information on this form for any computation method, but you can easily access it using the Form menus.

The system updates the F0902 table after you click OK and return to the Job Status Inquiry form.

Click to jump to top of pageClick to jump to parent topicForm Used to Enter Account Progress Information

Form Name

FormID

Navigation

Usage

Progress Entry

W51 0211A

Progress Entry & Reporting (G5121), Account Progress Entry.

On Job Status Inquiry, select Progress Entry, Account from the Row menu.

Enter account progress information. The progress entry fields that are available for data entry depend on the method of computation for the account.

Click to jump to top of pageClick to jump to parent topicSetting Processing Options for Account Progress Entry (P510211)

You must use the Interactive Versions Applications (P983051) to access the processing options for Account Progress Entry.

Display

1. Budget Change

Specify whether to display all of the change processing options (cumulative and +/–) on the Progress Entry form. Values are:

Blank: Display all change processing options.

1: Display the processing options used to make incremental changes only (+/- Units, +/- Amounts).

2: Display the processing options to make cumulative changes only (Cumulative Units, Cumulative Amount).

Process

1. General Ledger Date Editing

Specify whether to validate the general ledger date that you enter against the current period entered for the company and the general ledger constants. Values are:

Blank: Validate.

1: Do not validate.

2. Method of Computation Changes

Specify changes to the method of computation processing option. Values are:

Blank: Enable changes.

1: Do not enable changes.

3. Job Cost Audit Trail

Specify whether the system generates Account Ledger records (F0911) as an audit trail for the progress entry revisions that you enter. Values are:

Blank: Generate one F0911 record for each period for progress entry revision. If you enter more than one revision in a period, the system maintains a cumulative balance by updating the same journal entry detail line.

1: Generate one F0911 record for each progress entry revision that you enter, regardless of whether multiple changes occur in the same period.

2: Do not generate F0911 records for progress entry revisions.

4. Reference Number

Specify the reference number to assign to the journal entries that the system generates for the audit trail. Entering a reference number enables you to group journal entries that are generated for processing option progress changes.

5. Audit Trail Description

Specify the description to assign to audit trail records that the system generates. If you leave this processing option blank, the system assigns Field Progress Entry.

Version

If you leave these processing options blank, the system uses version ZJDE0001.

1. Original Budget Entry Version (P510121)

Specify the version of the Original Budget Entry program to run when you access the program from the Form menu.

2. Job Budget Revisions Version (P510171)

Specify the version of the Job Budget Revisions program to run when you access it from the Form menu.

Click to jump to top of pageClick to jump to parent topicEntering Account Progress Information

Access the Progress Entry form.

The fields that the system displays on this form directly correspond to the computation method that is assigned to the account.

Job PE (job posting edit)

Enter the posting edit code to assign to the job.

Account PE (account posting edit)

Enter the posting edit code to assign to the account.

Total Actual Units

Enter the total number of units for the account. The system changes the value in the +/– Actual Units field and updates the AU ledger with the number that you enter.

% Complete

Enter the cumulative total percentage that is complete for the account (task). Depending on the computation method, you can enter (force) a percent complete value.

Click to jump to parent topicEntering Job Progress Information

This section provides an overview of the Job Progress Entry program (P510212) and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Job Progress Entry Program (P510212)

You use the Job Progress Entry program (P510212) to review the progress information by job instead of by account. Like the Account Progress Entry program, the system displays the Job Status Inquiry form (with user-defined columns) when you select Job Progress Entry. Processing options for the Job Status Inquiry program should be set to automatically launch the Job Progress Entry program when you select an account record.

Unlike the Account Progress Entry program, which displays only the fields that you can change, the Progress Entry by Job form provides predefined columns that you can select to display the columns that you need to review. If the computation method lets a field be updated, you can enter the change directly on the form.

If the computation method lets you make revisions to the budget, the system updates the F0902 table exactly as it does when you enter budget revisions using the Budget Revisions program (P510171) with this exception: the system assigns FP (field progress) to the F0911 audit trail records that the system generates for the budget revisions. If you revise budget information using the P510171 program, you can specify the document type to assign to the journal entries using processing options.

Note. Processing options determine the budget ledger type to update when you make revisions to the budget. Be sure to verify that the ledger type is correct before you enter budget revisions.

Click to jump to top of pageClick to jump to parent topicForm Used to Enter Job Progress Information

Form Name

FormID

Navigation

Usage

Progress Entry by Job

W510212A

Progress Entry & Reporting (G5121), Job Progress Entry.

On Job Status Inquiry form, select Progress Entry then Job from the Row menu.

Enter job progress information. The progress entry fields that are available for data entry depend on the method of computation for the account.

Click to jump to top of pageClick to jump to parent topicSetting Processing Options for Job Progress Entry (P510212)

Processing options enable you to specify the default processing for programs and reports.

Display

1. Default Cost Code Range

From Cost Code

Specify the beginning cost code (subsidiary) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost codes through the value entered in the Thru Cost Code field.

Thru Cost Code

Specify the ending cost code (subsidiary) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost codes from the value entered in the From Cost Code field.

2. Default Cost Type Range

From Cost Type

Specify the beginning cost type (object) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost types through the cost type entered in the Thru Cost Type field.

Thru Cost Type

Specify the ending cost type (object) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost types from the value entered in the From Cost Typefield.

3. Restrict Account Range

Specify the range of accounts in the Default Cost Code Range and Default Cost Type Range processing options to be modified on the form. Values are:

Blank: The system lets you revise the range of accounts to display.

1: The system does not let you revise the range of accounts that appear on the form. The system disables the account processing options on the Additional Selections area of the form.

4. Method of Computation Changes

Specify changes to the Method of Computation processing option. Values are:

Blank: Enable changes to the method of computation.

1: Do not enable changes to the method of computation.

5. Column Version

Specify the default column version to display on the Progress Entry by Job form. If you leave this processing option blank, you can select a column version that you have previously saved or you can select the columns that you want to display on the form.

Note. If you do not have a column version saved, the system displays the columns that you set up the last time you accessed the program.

Process

1. Ledger Type

Specify the revised budget ledger type to use to display amounts and to update. If you leave this processing option left blank, the system uses JA.

Note. The system automatically uses the corresponding revised budget ledger type for units based on the ledger type that you enter.

2. General Ledger Date Editing

Specify whether to validate the general ledger date that you enter against the current period entered for the company and the general ledger constants. Values are:

Blank: Validate.

1: Do not validate.

3. Job Cost Audit Trail

Specify whether the system generates Account Ledger records (F0911) as an audit trail for the progress entry revisions that you enter. Values are:

Blank: Generate one F0911 record for each period for progress entry revisions. If you enter more than one revision in a period, the system maintains a cumulative balance by updating the same journal entry detail line.

1: Generate one F0911 record for each progress entry revision that you enter, regardless of whether multiple changes occur in the same period.

2: Do not generate F0911 records for progress entry revisions.

4. Reference Number

Specify the reference number to assign to the journal entries that the system generates for the audit trail. Entering a reference number lets you group journal entries that are generated for field progress changes.

5. Override Explanation

Specify the description to assign to audit trail records that the system generates. If you leave this processing option blank, the system assigns Field Progress Entry.

6. Restrict Column Version

Specify whether to enable changes and additions to column versions. Values are:

Blank: Do not enable.

1: Enable.

Versions

If you leave these processing options blank, the system uses version ZJDE0001.

1. Budget Original Version (P510121)

Specify the version of the Original Budget Entry program to run when you access the program from the Form menu.

2. Budget Revisions Version (P510171)

Specify the version of Job Budget Revisions program to run when you access the program from the Form menu.

Click to jump to top of pageClick to jump to parent topicEntering Job Progress Information

Access the Progress Entry by Job form.

Display

Select the Display tab.

Column Version

Enter the version of the inquiry columns that you want to display. If you leave this field blank, the system automatically displays the version that is associated with the user ID, that was created for you automatically the last time that you used the program. If no version is associated with the user ID, you must manually select the columns to display.

Additional Selections

Select the Additional Selections tab.

Skip From Cost Code and Skip Thru Cost Code

Select this check box to display a column for the Skip From Cost Code and Skip Thru Cost Code fields.

Skip From Cost Type and Skip Thru Cost Type

Select this check box to display Skip From Cost Type and Skip Thru Cost Type fields.

Columns

Select the Columns tab.

Projected Final Unit Rate

Select this check box to display a column for the Projected Final Unit Rate processing option. The system calculates by dividing the projected final units by the projected final amount (HA / HU) based on the period specified.

More Columns

Select the More Columns tab.

Estimate To Complete Amount

Select this check box to display a column for the Estimate To Complete Amount field. The system calculates the estimate to complete by subtracting the projected final amount from the actual amount (HA – AA) based on the period specified.

Note. The system updates the projected final amount to the BORG field in the Account Balances table (F0902), not to the net posting field for the period.

Estimate At Completion Amount

Select this check box to display a column for the Estimate At Completion Amount field. Estimate at completion amount is another term for projected final amount. The system displays the value of the HA ledger based on the period specified.

The system updates the projected final amount to the BORG field in the Account Balances table (F0902), not to the net posting field for the period.

Estimate To Complete Units

Select this check box to display a column for the Estimate To Complete Units field. The system calculates the estimate to complete by subtracting the projected final units from the actual units (HU – AU) based on the period specified.

The system updates the projected final amount to the BORG field in the Account Balances table (F0902), not to the net posting field for the period.

Estimate At Completion Units

Select this check box to display a column for the Estimate At Completion Units field. Estimate at completion units is another term for projected final units. The system displays the value of the HU ledger based on the period specified.

The system updates the projected final amount to the BORG field in the Account Balances table (F0902), not to the net posting field for the period.

Estimate To Complete Unit Rate

Select this check box to display a column for the Estimate To Complete Unit Rate field. The system calculates the estimate to complete unit rate by dividing the estimate to complete amount by the estimate to complete units.

Estimate At Completion Unit Rate

Select this check box to display a column for the Estimate At Completion Unit Rate field. Estimate at completion unit rate is another term for projected final unit rate. The system calculates the estimate at completion unit rate by dividing the estimate at completion amount by the estimate at completion units (HA/ HU).

Remaining Unit Rate

Select this check box to display a column for theRemaining Unit Rate field. The system calculates the remaining unit rate by dividing the value of the remaining units by the actual amount (RA / AA).

Grid

Access the grid area.

PE (posting edit)

Enter the posting edit code to assign to the account.

LD (level of detail)

Enter the level of detail to assign to the account.

Click to jump to parent topicEntering Performance-Based Labor Progress Information

This section provides an overview of the Performance Based Labor Progress Entry program (P510312) and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Performance Based Labor Progress Entry Program (P510312)

You use the Performance Based Labor Progress Entry program (P510312) to measure the progress of labor hours and costs based on productivity. Unlike the other progress entry programs, the Performance Based Labor Progress Entry program is designed specifically for evaluating the performance of labor (or any other similar account to which you assign methods of computation H and L). Measuring actual and budget labor costs and hours is not enough to evaluate whether the task is at risk for going over budget, because performance has not been factored into the analysis. The Performance Based Labor Progress Entry program calculates earned values so that you can determine how much of the activity should be completed at a particular point in time. Then, the system divides the actual costs and hours by the earned costs and hours to derive a performance factor. By calculating a performance factor, you can measure the labor costs against the productive labor hours, not just the labor hours expended for the task.

Unlike the other job progress programs, the system does not display the Job Status Inquiry form to display and select accounts by job; instead, it provides an inquiry form that displays only the accounts that are assigned computation methods H and L. To further refine the search, enter tolerance exception ranges based on performance factors. The system displays only those labor accounts that are outside of the tolerance range. This enables you to assess the accounts that are at risk based on performance. The inquiry program also provides check boxes to select the columns that you want to display. You can display account balances by inception-to-date, cumulative (year-to-date), or by period.

When you select an account from the Work With Performance Based Labor Activity form, the system displays the Labor Progress Entry Revisions form, which you can use to analyze the current activity for the task such as productivity and unit and hourly rates. The system divides the form into four sections that are defined by group boxes:

Click to jump to top of pageClick to jump to parent topicForms Used to Enter Performance-Based Labor Progress Information

Form Name

FormID

Navigation

Usage

Work With Performance Based Labor Activity

W510312A

Progress Entry & Reporting (G5121), Performance Based Labor Progress Entry

Review and select labor accounts to revise.

Labor Progress Entry Revisions

W510312B

On Work With Performance Based Labor Activity, select an account.

Revise labor information that affects performance factors to forecast earned values for other scenarios.

Click to jump to top of pageClick to jump to parent topicSetting Processing Options for Performance Based Labor Entry (P510312)

Processing options enable you to specify the default processing for programs and reports.

Defaults

Use these processing options to specify the default values that appear on the form.

1. Default Cost Code Range

From Cost Code

Specify the beginning cost code (subsidiary) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost codes through the value entered in the Thru Cost Code field.

Thru Cost Code

Specify the ending cost code (subsidiary) account in the range of accounts to display. If you leave this processing option blank, the system displays all cost codes from the value entered in the From Cost Code field.

2. Tolerance Limits

Specify the tolerance amount and corresponding description. Use this processing option in conjunction with the Performance Assessment Description. processing option.

Lower Tolerance

Specify the lowest tolerance limit to use when comparing performance factors for assigning an assessment description from processing option 3. A performance factor of 1.00 indicates that the labor for the task is on budget (no variances exist).

Upper Tolerance

Specify the highest tolerance limit to use when comparing performance factors for assigning an assessment description from processing option 3.

3. Performance Assessment Descriptions

Specify the description to display in the Performance Assessment processing option according to the performance factor and tolerance limits entered. Use this processing option in conjunction with theTolerance Limits processing option.

Under Lower Tolerance Limit

Specify the description to display for accounts that have a performance factor that is less than the lower tolerance entered in the Tolerance Limits processing option.

Between Lower Tolerance Limit and One

Specify the description to display for accounts that have a performance factor that is greater than or equal to the lower tolerance entered in the Tolerance Limits processing options and less than one.

One

Specify the description to display for accounts that have a performance factor equal to one.

Between 1 and Upper Tolerance Limit

Specify the description to display for accounts that have a performance factor that is greater than one and less than the upper tolerance entered in the Tolerance Limits processing options.

Above Upper Tolerance Limit

Specify the description to display for accounts that have a performance factor that is greater than the upper tolerance entered in the Tolerance Limits processing options.

Process

1. Budget Ledger Type

Specify the budget ledger type to update when you revise the Quantity, To Complete, or At Complete processing options (for the quantity row) for the header account that is assigned method H. Because revised budget units equal projected final units for accounts assigned method H, the system automatically updates the budget ledger that you specify if you make revisions to the Estimate to Complete or Estimate at Completion Quantity processing options.

If you leave this processing option blank, the system uses the JA ledger.

Note. The system automatically uses the corresponding revised budget ledger type for units based on the ledger type that you enter.

2. General Ledger Date Editing

Specify whether to validate the general ledger date that you enter against the current period entered for the company and the general ledger constants. Values are:

Blank: Validate.

1: Do not validate.

3. Job Cost Audit Trail

Specify whether the system generates Account Ledger records (F0911) as an audit trail for the progress entry revisions that you enter or that the system generates. Values are:

Blank: Generate one F0911 record for each period for progress entry revisions. If you enter more than one revision in a period, the system maintains a cumulative balance by updating the same journal entry detail line.

1: Generate one F0911 record for each progress entry revision that you enter, regardless of whether multiple changes occur in the same period.

2: Do not generate F0911 records for progress entry revisions.

4. Reference Number

Specify the reference number to assign to the journal entries that the system generates for the audit trail. You can group journal entries that are generated for field progress changes by entering a reference number.

5. Override Explanation

Specify the description to assign to audit trail records that the system generates. If you leave this processing option blank, the system assigns Field Progress Entry.

Versions

If you leave these processing options blank, the system uses version ZJDE0001.

1. Original Budget Version (P510121)

Specify the version of the Original Budget Entry program to run when you access the program from the Row and Form menus.

2. Budget Revisions Version (P510171)

Specify the version of the Job Budget Revisions program to run when you access the program from the Row and Form menus.

Click to jump to top of pageClick to jump to parent topicEntering Performance-Based Labor Progress Information

Access the Labor Progress Entry Revisions form.

Tolerances

Complete these fields on the Tolerances tab on the Work With Performance Based Labor Activity form before proceeding to the Labor Progress Entry Revisions form.

Show All Labor Tasks

Select this check box to display all the labor accounts that are assigned computation method L. Do not select this check box to enable the processing options to enter tolerance ranges based on performance factors.

Hours Based Performance Factor (PF: Hours)

Enter the beginning range of the hour performance factor to use to exclude accounts from appearing on the form. The system compares the performance factor to the range specified and displays accounts that are exceptions to (outside) the range that you define. If you enter zero, the system uses it as part of the range. If you leave this field blank, the system inserts an * to indicate that no lower range is specified.

Thru

Enter the ending range of the hour performance factor to use to exclude accounts from appearing on the form. The system compares the performance factor to the range specified and displays accounts that are exceptions to (outside) the range that you define. If you enter zero, the system uses it as part of the range. If you leave this field blank, the system inserts an * to indicate that no upper range is specified.

After you enter the ranges, click the Show Tolerance Exceptions button to display the labor accounts.

Cost Based Performance Factor (PF: Cost)

Enter the beginning range of the cost performance factor to use to exclude accounts from appearing on the form. The system compares the performance factor to the range specified and displays accounts that are exceptions to (outside) the range that you define. If you enter zero, the system uses it as part of the range. If you leave this field blank, the system inserts an * to indicate that no lower range is specified.

Thru

Enter the ending range of the cost performance factor to use to exclude accounts from appearing on the form. The system compares the performance factor to the range specified and displays accounts that are exceptions to (outside) the range that you define. If you enter zero, the system uses it as part of the range. If you leave this field blank, the system inserts an * to indicate that no upper range is specified.

After you enter the ranges, click the Show Tolerance Exceptions button to display the labor accounts that are exceptions.

Labor Progress Entry Revisions Form

Activity

Enter the cost code and cost type that make up the labor account.

Threshold

Enter the value entered in the Job Master Revisions form for the job specified.

Budget Quantity

Enter the sum of the revised budget ledger units for the header account that is assigned computation method H.

Budget Hours

Enter the sum of the revised budget ledger units for the detail labor accounts.

Budget Cost

Enter the sum of the revised budget ledger amounts for the detail labor accounts.

Budget Hourly Rate

Enter the budget cost divided by the budget hours.

Budget Unit Rate

Enter the budget cost divided by the budget quantity.

Budget Productivity

Enter the budget hours divided by the budget quantity.

Actual To Date Quantity

Enter the actual units from the header account.

Actual To Date Hours

Enter the sum of the actual units from the detail accounts.

Actual To Date Cost

Enter the sum of the actual amounts from the detail accounts.

Actual To Date Hourly Rate

Enter the actual cost divided by the actual hours.

Actual To Date Unit Rate

Enter the actual cost divided by the actual quantity.

Actual To Date Productivity

Enter the actual hours divided by the actual quantity.

Earned Hours

Enter the budget hours multiplied by the percent complete, the hours that should have been expended on the task to date.

Earned Cost

Enter the budget cost multiplied by the percent complete. the costs that should have been expended on the task to date.

Variance To Date Hours

Enter the difference between the actual hours and the earned hours.

Variance To Date Cost

Enter the difference between the actual cost and the earned cost.

Current At Completion Quantity

Enter the projected final (estimate at complete) units for the header account. For method H, the projected final units always equals the sum of the revised budget ledger units.

Current At Completion Hours

Enter the projected final (estimate at complete) hours for the detail accounts.

Current At Completion Costs

Enter the projected final (estimate at complete) cost for the detail accounts.

Current At Completion Hourly Rate

Enter the projected final (estimate at complete) costs divided by the projected final (estimate at complete) hours.

Current At Completion Unit Rate

Enter the projected final (estimate at complete) costs divided by the projected final (estimate at complete) quantity.

Current At Completion Productivity

Enter the projected final (estimate at complete) hours divided by the projected final (estimate at complete) quantity.

Ext. Variance To Date Hours (extended variance to date hours)

Enter the difference between the projected final (estimate at complete) hours and the budget hours for the labor account.

Ext. Variance To Date Cost (extended variance to date cost)

Enter the difference between the projected final (estimate at complete) costs and the budget cost for the labor account.

To Date PF: Hours (to date performance factor hours)

Enter the actual hours divided by the earned hours.

If the performance factor hours equals 1.00, productivity equals 100 percent of the budget.

If the performance factor hours exceed 1.00, productivity is less than 100 percent of the budget.

If the performance factor hours are less than 1.0, productivity is greater than 100 percent of the budget.

To Date PF: Cost (to date performance factor cost)

Enter the actual cost divided by the earned cost.

If the performance factor cost equals 1.00, productivity equals 100 percent of the budget.

If the performance factor hours exceed 1.00, productivity is less than 100 percent of the budget.

If the performance factor hours are less than 1.0, productivity is greater than 100 percent of the budget.

To Date PF: Average (to date performance factor average)

Enter the average of the performance factor cost and performance factor hours (PF hours + PF cost / 2).

To Date Breakeven Point

Enter the specific point in time for a job when all budgeted labor costs will be expended. The system calculates this number using the formula 1 / To Date PF: Cost × 100.

If the breakeven point equals 100 percent, the budget has been expended.

If the breakeven point is less than 100 percent, the budget has not been expended.

If the breakeven point is greater than 100 percent, the task is over budget.

To Completion PF: Hours (to completion performance factor hours)

Enter the performance factor hours that are necessary to equal the value of the At Completion PF Hours field.

To Completion PF: Cost (to completion performance factor cost)

Enter the performance factor cost that is necessary to equal the value of the At Completion PF: Cost field.

To Completion PF: Average (to completion performance factor: average)

Enter the average of the To Completion PF: Hours and To Completion PF: Cost (PF hours + PF cost / 2).

To Completion Quantity

Enter the difference between the projected final (estimate to complete) quantity and the actual quantity. This is the number of units required to equal the value in the At Completion Quantity field.

To Completion Hours

Enter the difference between the projected final (estimate to complete) hours and the actual hours. This is the number of hours required to equal the value in the At Completion Hours field.

To Completion Cost

Enter the difference between the projected final (estimate to complete) cost and the actual cost. This is the amount required to equal the value in the At Completion Cost field.

To Completion Hourly Rate

Enter the value of the To Completion Cost field divided by the value of the To Completion Hours field.

To Completion Unit Rate

Enter the value of the To Completion Cost field divided by the value of the To Completion Quantity field.

To Completion Productivity

Enter the value of the To Completion Hours field divided by the value of the To Completion Quantity field.

At Completion PF: Hours (at completion performance factor hours)

Enter the projected final (estimate at complete) hours divided by the earned hours.

If the performance factor hours equals 1.00, productivity equals 100 percent of the budget.

If the performance factor hours exceed 1.00, productivity is less than 100 percent of the budget.

If the performance factor hours are less than 1.0, productivity is greater than 100 percent of the budget.

At Completion PF: Cost (at completion performance factor cost)

Enter the projected final (estimate at complete) cost divided by the earned cost.

If the performance factor cost equals 1.00, productivity equals 100 percent of the budget.

If the performance factor hours exceed 1.00, productivity is less than 100 percent of the budget.

If the performance factor hours are less than 1.0, productivity is greater than 100 percent of the budget.

At Completion PF: Average (at completion performance factor average)

Enter the average of the At Completion PF: Hours and At Completion PF: Cost (PF hours + PF cost / 2).

At Completion Quantity

Enter the projected final (estimate at complete) units for the header account. The value of this field is always equal to the value of the Budget Quantity field; therefore, if you enter projected final quantities, the system automatically updates the revise budget ledger quantity amount. The system generates a journal entry in the Account Detail table (F0911) to the ledger type specified in the Budget Ledger Type field.

At Completion Hours

Enter the projected final (estimate at complete) hours for the detail account.

At Completion Cost

Enter the projected final (estimate at complete) costs for the detail account.

At Completion Hourly Rate

Enter the projected final (estimate at complete) cost divided by the projected final (estimate at complete) hours.

At Completion Unit Rate

Enter the projected final (estimate at complete) cost divided by the projected final (estimate at complete) quantity.

At Completion Productivity

Enter the projected final (estimate at complete) hours divided by the projected final (estimate at complete) quantity.

At Completion Breakeven Point

Enter the specific point in time for a job when the projected final labor costs will be expended. The system calculates this number using the formula: 1 / At Completion PF: Hours × 100.

If the breakeven point equals 100 percent, the projected final (estimate at complete) cost has been expended.

If the breakeven point is less than 100 percent, the projected final (estimate at complete) cost has not been expended.

If the breakeven point is greater than 100 percent, then the task is over the projected final (estimate at complete) cost.

Final Variance Hours

Enter the difference between the budget hours and the projected final (estimate at complete) hours.

Final Variance Cost

Enter the difference between the budget cost and the projected final (estimate at complete) cost.

Final Variance Hourly Rate

Enter the difference between the budget hourly rate and the projected final (estimate at complete) hourly rate.

Final Variance Unit Rate

Enter the difference between the budget unit rate and the projected final (estimate at complete) unit rate.

Final Variance Productivity

Enter the difference between the budget productivity and the projected final (estimate at complete) productivity.