PeopleSoft Enterprise Global Payroll for Spain 9.1 PeopleBook

Working with Absence Rules

This chapter provides an overview of absence rules and discusses how to:

Set up absences.
Define user-defined (TAKE CONFIG) fields.
Enter absence events.
Generate the FDI medical report text file.
Override bases reguladoras diarias (BRDs) and relapse days for absence events.
Calculate BRDs in absence relapses
View delivered absence elements.

Understanding Absence Rules

PeopleSoft Enterprise Global Payroll for Spain delivers rules for processing absences due to vacation, illness, maternity, work accidents, and other reasons. These rules are designed according to Spanish statutory requirements. You can modify many of these rules to reflect absence policies that are specific to your organization or to labor agreements that may be in force for your employees.

This section supplements the absence documentation provided in the PeopleSoft Enterprise 9.1 Global Payroll PeopleBook, which you should read before reading this chapter on Spanish-specific absence processing.

See Also

Understanding Absence Management

Defining Absence Elements

Entering and Processing Absences

Absences in the Pay Process Flow

This diagram illustrates how the absence functionality, from the input of absence event data and absence calculation that yields data used in social security and vacation benefits, fits into the overall pay process flow of PeopleSoft Enterprise Global Payroll for Spain:

Absence process flow for PeopleSoft Enterprise Global Payroll for Spain

Setting Up Absences

Before you can enter and process absences for Spain, you must complete various setup tasks.

To prepare for absence processing:

Define work schedules and assign a schedule to each payee. Note that work schedules have an impact on just irregular part-time employees because the work schedules reflect the worked days that the payroll process counts during processing.
Define holiday schedules.
Define absence types and reasons.
Modify the delivered absence entitlement and absence take elements, and create new absence elements, as needed.

A list of the absence take and absence entitlement elements delivered with PeopleSoft Enterprise Global Payroll for Spain appears in this chapter. Sample values are delivered for many of these elements. You may want to replace some of these values with data that is specific to your organization.
Assign absence elements to payees (using eligibility groups) and process lists.

Add absence elements to eligibility groups and process lists.

You must assign absence entitlement and take elements to payees and include the elements in the process lists that you use when you run the absence processes. (This step is not necessary for per-absence entitlement elements.)

Oracle delivers predefined sections and process lists for absence processing. Use these, modify them, or create your own.
(Optional) Define rules for self-service absence transactions.

Note. All of these steps are discussed in the Global Payroll core documentation.

See Also

Using Schedules

Defining Absence Elements

Defining Processing Elements

Defining User-Defined (TAKE CONFIG) Fields

This section provides an overview of user-defined fields and discusses:

TAKE CONFIG1.
TAKE CONFIG2.
TAKE CONFIG3.
TAKE CONFIG4.

User-Defined Fields

The Calculation page that you use to define absence take elements includes four user-defined fields, which populate the system elements TAKE CONFIG1 through TAKE CONFIG4. The TAKE CONFIG fields provide additional instructions to the system during the absence process.

If you are defining your own absence take element, follow the same usage conventions for the user-defined fields to ensure that the system functions properly.

Note. The system elements TAKE CONFIG1 through TAKE CONFIG4 and TAKE CONFIG1 DU through TAKE CONFIG4 DU are used with many of the delivered formulas in PeopleSoft Enterprise Global Payroll for Spain.

TAKE CONFIG1

TAKE CONFIG1 identifies the effect on extra period payments. This table details the extra period effect according to the delivered values:

Delivered Value	Payroll Effect
00	Doesn't affect extra period payments
01	Reduces extra period payments

See Also

Calculating Extra Periods

TAKE CONFIG2

TAKE CONFIG2 identifies the effect on vacation accrual. TAKE CONFIG2 instructs the system to add this absence take to the accumulator to accrue vacation. This table details the vacation accrual effect according to the delivered values:

Delivered Value	Vacation Accrual Effect
00	Accumulating
01	Not Accumulating

TAKE CONFIG3

TAKE CONFIG3 identifies the type of social security contribution. This table details the types of social security contributions according to the delivered values:

Delivered Value	Social Security Contribution Type
00	Normal
01	Not contributing
02	By days earnings
03	By minimum base Note. For absence takes with this value, the system calculates Social Security contributions for the employer, but not for the employee.

See Also

Managing Social Security Calculation

TAKE CONFIG4

TAKE CONFIG4 identifies the effect on seniority accrual. TAKE CONFIG4 instructs the system to add this absence take to the accumulator to accrue seniority. This table details the seniority accrual effect according to the delivered values:

Delivered Value	Seniority Accrual Effect
00	Accumulating
01	Not Accumulating

Entering Absence Events

Use the Absence Event ESP (GPES_ABS_EVENT) component to enter and update absences, start the Absence Forecasting process, and record information for the FDI medical report text file.

Note. The Absence Event ESP component is identical to the Absence Event (GP_ABS_EVENT) component in the core Global Payroll application, except for the inclusion of the FDI Additional Data page, which enables you to incorporate information that is specific to temporary disability absences. Spanish users should use the Absence Event ESP component in place of the Absence Event (GP_ABS_EVENT) component to enter all absence event data.

This section discusses how to:

Enter absence events.
Record FDI medical report data for absence events.

Pages Used to Enter Absence Events

Page Name	Definition Name	Navigation	Usage
Absence Event Entry	GP_ABS_EVENT	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event ESP, Absence Event Entry	Enter, update, and void absences. Start the Absence Forecasting process.
Absence Event Input Detail	GP_ABS_EVENT_SEC	Click the Details link on the Absence Event Entry page.	Enter detailed information for an absence, including the reason, processing action, manager approval, user-defined data, entitlement adjustment, and partial hours. Also, use this page to override relapse days.
Absence Forecast Results	GP_ABS_EVT_FCS_SEC	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event, Absence Event Entry. Click the Forecast Details link on the Forecast Value tab.	Review the results of the Forecasting process for a specific absence event and any take elements that are mapped to it.
Forecast Messages	GP_ABS_FCST_MSG	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event, Forecast Messages	Review the messages that are generated during the Forecasting process.
Forecast Message Detail	GP_ABS_FCS_MSG_SEC	Click the Details link on the Forecast Messages page.	Review the text of a selected error or warning message.
Additional Data	GPES_ABS_EVENT_ADD	Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event ESP, Additional Data	Enter sick note, confirmation note, and medical discharge note data prior to generating the FDI medical report text file for the social security agency. Enter economic data required to produce the FDI medical report.

Entering Absence Events

When entering absences events for employees using PeopleSoft Enterprise Global Payroll for Spain, use the pages of the Absence Event ESP component (except the Additional Data page) to:

Enter, update, and void absence events.
Enter detailed information about an absence.
Review absence entitlement balance forecasting results.
Review forecasting messages.

See Entering and Processing Absences.

Recording FDI Medical Report Data for Absence Events

Access the Additional Data page (Global Payroll & Absence Mgmt, Payee Data, Maintain Absences, Absence Event ESP, Additional Data).

Additional Data

Absence Take	Displays the absence take entered on the Absence Event Entry page. The Additional Data page is mandatory for the following absences if you are reporting FDI using PeopleSoft Global Payroll for Spain: IT: Temporary disability due to common sickness. AT/EP: Temporary disability due to industrial accident or professional illness. RIESGO EMBARAZO: Temporary disability due to risk during pregnancy. Note. This page is also useful for recording cases of multiple maternity absence. This is represented by the absence take MATERNIDAD with an absence reason of MLT.
Begin Date and End Date	These fields display the begin and end dates of the absence entered on the Absence Event Entry page. Note. If you entered two rows with the same absence take on the Absence Event Entry page that are more than 6 months apart, you will receive a warning when you try to save the event. To ensure that the system uses the correct Base Reguladora Diaria (BRD), you should enter relapsed absences greater than 6 months apart as separate absence events.
Original Begin Date	This field displays the original begin date of the absence entered on the Absence Event Entry page.
Absence Reason	Select a reason for the absence. Valid reasons are: 1: Common Illness. 2: Non-industrial Accident. 3: Industrial Accident. 4:Professional Illness. 5: Professional Illness in Observation Period. NRM: Maternity (one) MLT: Multiple Maternity (two or more) Note. When you select this value, the Number of Children field becomes available. Note. Not all reasons are available for all absence takes. For example, NRM and MLT are available only for the MATERNIDAD absence take.
Number of children	Enter the number of children associated with the multiple maternity absence.
Lacking Period Indicator	Select to set the social security portion of the absence payment to zero for the absence event. This check box is available only for absence events associated with the absence types DIS (Temporal Disability), MAT (Maternity), or RSK ( Risk on Pregnancy). Typically you select this check box for situations in which the employee does not have 180 contributing days for the last 5 years.

FDI Data

Use the fields in this group box to select an injury date and enter information about the different note types that must be tracked in the FDI medical report text file.

Injury Date	Enter the specific date on which the injury or accident occurred. Note. This field is relevant only for AT/EP absence takes.
Type	Select a note type. Valid values are: PB: Select to record the details of the sick note establishing an employee's temporary disability. This is the first note type recorded for an employee in the case of a temporary disability. By default, the date of the initial sick note (PB) is the same as the absence event begin date displayed at the top of the page. PC: Select to record the details of a confirmation note establishing the continuation of an employee's temporary disability. The date of a confirmation note should be after the initial sick note date (PB) and before the date of the medical discharge (PA). PA: Select to record the details of a medical discharge note. This is the last note type recorded for an employee who has experienced a temporary disability. By default, the date of the medical discharge note (PA) is the same as the absence event end date displayed at the top of the page.
Sick Note Date	If the note type is PB and is not an injury event (absence take AT/EP), the system automatically sets the date to the begin date of the absence event displayed at the top of the page. If the note type is PB and is an injury event (absence take AT/EP), the system automatically sets the date to the day before the begin date of the absence event displayed at the top of the page. In either case, you can edit the value of this field. If the note type is PA, the system automatically sets the date to the end date of the absence event displayed at the top of the page. If the note type is PC, the Date field becomes available for data entry and you must enter the date of the confirmation note.
Number	This field applies only to confirmation notes (note type PC) and enables you define the order of a series of notes. For example, enter 1 for the first confirmation note, 2 for the second confirmation note, and so on. Note. Because confirmation notes are the only notes that can be received more than once over the course of a temporary disability, this field does not apply to other note types.
Discharge Reason	Select the reason for a medical discharge. This field is available for data entry only when the note type is PA.
Sending ID	Displays the identifier of the communication. This needs to be a unique identifier. The system generates this ID when you run the Create FDI File process on the Create FDI File ESP page. Note. The sending ID enables you to track the transfer of data to the social security agency.
Area Identifier Code	Enter the ten-digit area identifier code. If you enter a code in this field, you do not need to enter values in the State, Registered State, or Physician ID fields.
State	Enter the two-digit code that represents the state portion of the ten-digit ID of the physician overseeing the treatment of the disabled employee. If you do not enter a value in this field, but enter a value in the Registered State and Physician ID fields, you will receive a warning when you click Save.
Registered State	Enter the two-digit code that represents the registered state portion of the ten-digit ID of the physician overseeing the treatment of the disabled employee. If you enter a value in this field and no values in the State and Physician ID fields, the system will assign the remaining 8 digits of the physician ID during FDI file generation using a standard number provided by Social Security.
Physician ID	Enter the six-digit code that represents the physician-specific portion of the ten-digit ID of the physician overseeing treatment of the disabled employee.
Confirmed	This check box is automatically selected when the medical note data is confirmed and sent to the social security agency. This enables you to determine what medical information has been sent and what information is pending. Note. To set the status of a note to confirmed, you must click the Confirm button on the FDI Confirmation ESP page of the FDI Confirmation ESP (GPES_FDI_SEND) component.
Modified	Select to indicate that you have modified information related to a note after the note has been confirmed and sent to the social security agency. When you select the Modified check box, the system deselects the Confirmed check box and you can reprocess and resend the medical note data on the Create FDI File ESP page. Note. You can also unconfirm the data contained in an FDI medical report text file by clicking the Unconfirm button on the FDI Confirmation ESP page of the FDI Confirmation ESP (GPES_FDI_SEND) component.

Economic Data / FDI Data

Use the fields in this group box to record information about the disabled employee's work status and social security contributions. The system populates these fields automatically when you click the Search button. The values are retrieved from the record GPES_CNTRB_RSLT, which contains data generated by the payroll process and stored using the writable array SS WA CNTRB.

If the values don't exist or if you want to report values that are different from the ones that are stored in the system, you can enter or update them manually.

Days/Bases Override	Specify how the system uses the data in the Economic Data / FDI Data group box. Values are: No: This value makes the fields in the Economic Data / FDI Data group box unavailable for editing. The system populates these fields only with previously calculated values. Yes: This value makes the fields in the Economic Data / FDI Data group box available for editing. The system uses the values you enter in these fields for both FDI Reporting and payroll processing when calculating Social Security bases and subsidies. Note. If you select this value and retroactive processing occurs, the system will not update Social Security bases and subsidies accordingly because it will continue to use the values you enter in the Economic Data / FDI Data group box. FDI Only: This value makes the fields in the Economic Data / FDI Data group box available for editing. The system uses the values you enter in these for FDI Reporting only, however. It uses the calculated values during payroll processing.
Full/Part Time	Indicates the full-time or part-time status of the employee.
Contribution Days	Shows the number of days that the employee made social security contributions in the month prior to the absence. In the case of part-time employees, the Contribution Days field shows the number of contribution days in the 3 months prior to the start date of the absence.
Common Contingency Base	Shows the social security contribution base in the month prior to the absence. In the case of part-time employees, the Common Contingency Base field shows the contribution base for the 3 months prior to the start date of the absence.
Contribution Overtime	Shows the social security average daily contribution base due to overtime in the 12 months prior to the begin date of the absence.

See Also

Entering and Processing Absences

Generating the FDI Medical Report Text File

Use the Create FDI File ESP (GPES_FDI_FILE) component to define report parameters and generate the FDI medical report text file. Use the FDI Confirmation ESP (GPES_FDI_SEND) component to confirm or unconfirm the transmission of an FDI medical report text file to the social security agency.

This section provides an overview of the FDI medical report business process and discusses how to:

Create an FDI medical report text file.
Confirm and unconfirm the FDI medical report text file.

Understanding the FDI Medical Report Business Process

According to order TAS/339 of 2004, organizations participating in the Sistema RED (social security online service) must track and communicate the disability status of employees to the social security agency either by entering disability data on the official Social Security Website or by transmitting the data using an electronic medical report text file with an FDI extension. To support this requirement, PeopleSoft Enterprise Global Payroll for Spain provides application pages, processes, and reports that enable organizations to collect and track information about temporary disabilities and to report this information to the responsible authorities.

FDI Medical Report Business Process Steps

In a typical situation involving a disabled or injured employee, the organization receives, collects, and communicates information in the following order:

An employee experiences a temporary disability.
The employee sends a sick note to the organization to establish his or her disability status. The organization records this information as well as other data needed to create the FDI medical report file.
The organization generates and sends the FDI medical report file to the social security agency.
As long as the disability continues, the employee sends the organization a note once a week to confirm his or her disability status. The organization records this information in the database for use in creating the FDI medical report file.
The organization generates and sends the FDI medical report file.
A medical discharge occurs.
The organization receives a discharge notice indicating that the temporary disability is over and records this information in the database for use in generating the FDI medical report file.
The organization generates and sends the FDI medical report file.

Note. In the scenario described here, the company is expected to transmit medical note data to the social security agency within a specified time frame. For example, the company has 5 days to process and send sick note data to the agency following receipt of a sick note.

PeopleSoft Setup Steps and Components for Creating the FDI Medical Report Text File

To set up and generate the FDI medical report text file, complete the following steps using the components listed in the table:

Step	Component Name	Component Object Name
1. Define the time limit for sending FDI medical report data to the social security agency. See Defining a Social Security Time Limit for FDI Data.	Social Security Data	SSEC_DATA_ESP
2. Enter, update, and void absences. Start the Absence Forecasting process. Enter, track, and update the sick note, confirmation note, and medical discharge data needed to generate the FDI medical report text file. See Entering Absence Events.	Absence Event ESP Note. Spanish users should use this component in place of the Absence Event (GP_ABS_EVENT) component in the core Global Payroll application.	GPES_ABS_EVENT
3. Define text file parameters for the FDI medical report. Generate the FDI medical report text file using the GPES_FDI application engine process.	Create FDI File ESP	GPES_FDI_FILE
4. Confirm and unconfirm transmission of FDI medical report data to the social security agency.	FDI Confirmation ESP	GPES_FDI_SEND

Pages Used to Generate the FDI Medical Report Text File

Page Name	Definition Name	Navigation	Usage
Create FDI File ESP	GPES_FDI_FILE	Global Payroll & Absence Mgmt, Social Security / Insurance, Create FDI File ESP, Create FDI File ESP	Select employees to include in the FDI medical report text file. Manage types of information to include in the FDI medical report text file (sick note data, disability confirmation data, medical discharge data). Generate the FDI medical report text file. Note. The system does not automatically transmit the FDI medical report text file to the social security agency. This is a manual step that you must complete after you generate the FDI medical report.
FDI Confirmation ESP	GPES_FDI_SEND	Global Payroll & Absence Mgmt, Social Security / Insurance, FDI Confirmation ESP, FDI Confirmation ESP	Confirm or unconfirm the transmission of an FDI medical report text file.

Page Name

Definition Name

Navigation

Usage

Create FDI File ESP

GPES_FDI_FILE

Global Payroll & Absence Mgmt, Social Security / Insurance, Create FDI File ESP, Create FDI File ESP

Select employees to include in the FDI medical report text file.
Manage types of information to include in the FDI medical report text file (sick note data, disability confirmation data, medical discharge data).
Generate the FDI medical report text file.

Note. The system does not automatically transmit the FDI medical report text file to the social security agency. This is a manual step that you must complete after you generate the FDI medical report.

FDI Confirmation ESP

GPES_FDI_SEND

Global Payroll & Absence Mgmt, Social Security / Insurance, FDI Confirmation ESP, FDI Confirmation ESP

Confirm or unconfirm the transmission of an FDI medical report text file.

Creating the FDI Medical Report Text File

Access the Create FDI File ESP page (Global Payroll & Absence Mgmt, Social Security / Insurance, Create FDI File ESP, Create FDI File ESP).

FDI File Name

Sending ID	This field displays the sending ID used to track and confirm transmission of the FDI medical report text file to the social security agency. The system automatically generates it by combining the user ID and run Control ID.
FDI File Name	Enter a name for the FDI medical report file. The system automatically appends the official FDI extension to this name.
Date From and Date To	Specify the period for which you want to retrieve disability data for the FDI medical report text file. When you click Search, the system retrieves note data from the Additional Data page with dates that fall between the specified From Date and To Date, and that satisfies any other search criteria you have defined.
File Path	Specify the path to the location where you want the system to deposit the FDI medical report text file.
Add Security Period	Select to have the system check the date on which you transfer medical information to the social security agency against the official time limit for sending such information. For example, organizations should send sick note data to the agency within five days of receiving a note from an employee. If this time limit is exceeded, the system marks the employee as late in the Employee Details group box, but continues to process the data. If you apply the security period check, you must define the time limit for each note type on the Social Security Data page (discussed previously).
Sick Note	Select to include sick note (PB) data entered on the Additional Data page in the FDI medical report file.
Medical Discharge	Select to include medical discharge (PA) data entered on the Additional Data page in the FDI medical report file.
Confirmation Note	Select to include confirmation note (PC) data entered on the Additional Data page in the FDI medical report file.
Filter By	Use the values in the Filter By drop-down list box to limit the population of employees whose temporary disability data is included in the FDI medical report text file. Valid values are: None: Select if you want to generate report data for all employees with temporary disability records who fall within the specified time period. Company: Select if you want to generate report data for employees with temporary disability records in a specific company or group of companies. You must then specify the company or companies in the Company field. Employee: Select if you want to generate report data for specific employees with temporary disability records. You must then specify the employees in the EmplID field. SSN: Select if you want to generate report data for employees associated with a specific company and employer social security number. You must then specify the company and employer social security number in the Company and Social Security Number fields.
Search	Click to retrieve the list of employees who meet the filter criteria.

Employee Details

Use the Employee Details group box to include employees in, or exclude them from, the FDI medical report text file.

Select All	Click to include all of the listed employees in the FDI medical report text file.
Unselect All	Click to exclude all of the listed employees from the FDI medical report text file.
Late	This check box is automatically selected when you report sick, confirmation, or medical discharge data outside of the time limit for transmitting the data specified on the Social Security Data page. Note. The system automatically checks whether you are processing the note data within the time limit when you click the Search button on the Create FDI File ESP page. However, you must select the Add Security Period check box to enable this time period check.
Run	Click Run to launch the GPES_FDI application engine process that creates the FDI medical report text file.

Confirming and Unconfirming the FDI Medical Report Text File

Access the FDI Confirmation ESP page (Global Payroll & Absence Mgmt, Social Security / Insurance, FDI Confirmation ESP, FDI Confirmation ESP).

Note. The FDI Confirmation ESP page enables you to confirm transmission of text files to the social security agency and identify those that must still be sent. Note that the system does not automatically transmit FDI medical report text files to the social security agency. You must transmit them manually after generating the files using the Create FDI File ESP page.

Sending ID

This ID identifies an FDI medical report text file.

It is created when you process FDI medical report data on the Create FDI File ESP page.

Note. To determine what sending ID to use when confirming or unconfirming an FDI medical report file, access the Create FDI File ESP page and record the ID that corresponds to the population of employees whose medical information you are processing.

Confirm

Click to confirm that you have sent the FDI medical report text file to the social security agency.

Unconfirm

Click to unconfirm an earlier transmission of FDI medical report data. You can then update the data on the Additional Data page of the Absence Event ESP component, and regenerate the FDI medical report by rerunning the Create FDI File ESP process.

Note. The system automatically displays the confirmation status of an employee's FDI medical report file on the Additional Data page of the Absence Event ESP (GPES_ABS_EVENT) component when you click the Confirmed or Unconfirmed button.

Overriding BRDs and Relapse Days for Absence Events

PeopleSoft Enterprise Global Payroll for Spain enables you to override daily benefits base (Base Reguladora Diaria) (BRD) and relapse days for a specific social security absence event.

Companies must report absences events to Social Security through the mandatory FDI report. As part of this communication, companies must include values for contribution days, common contingencies base and, if applicable, contribution overtime. You can have absence event processing automatically determine these three values when calculating the BRD, or you can manually enter or override values on the FDI Additional Data page of the Absence Event ESP component. You might need to enter values for a BRD, for example, in cases in which you have an employee with a temporary disability that is a relapse of a previous one for which you do not have a value in the system.

Before performing the BRD calculation, the absence processing analyzes whether a value is in the Common Contingencies Base field on the FDI Additional Data page. If no value is in the field, the absence processing calculates the BRD and determines these data values. However, if an existing value is in this field, the absence processing does not perform the BRD calculation because the primary value that it needs to calculate already exists.

Overriding BRDs for Absence Events

To enter BRD override values to report to Social Security for an absence event:

Select Global Payroll & Absence Mgmt, Payee Data, Absence Event ESP, FDI Additional Data.
Click the Search button to retrieve the calculated values for the Contribution Days, Common Contingency Base, and Contribution Overtime fields.
Enter or override monthly values for the Contribution Days and Common Contingency Base fields.
If required, enter or override the Contribution Overtime field value. (Note that in some cases, this value is a daily average of the last 12 months.)
Click Save.

Overriding Relapse Days for Absence Events

PeopleSoft Enterprise Global Payroll for Spain also enables you to override relapse days for absences that you must report to Social Security.

To override relapse days for a social security absence event:

Select Global Payroll & Absence Mgmt, Payee Data, Absence Event ESP, Absence Event Entry.
Click the Details link for the absence event to access the Absence Event Input Detail page.
Enter the number of relapse days in the Decimal 4 field on the Absence Event Input Detail page. The system retrieves the information by the element EVT CONFIG 4 DC.
Click OK.
Click Save.

Calculating BRDs in Absence Relapses

When an employee's temporary disability is a relapse of a previous temporary disability, the system must continue to calculate the employee's Social Security legal benefits. When performing the calculation, the system must use either the BRD associated with the initial temporary disability or the BRD associated with the new temporary disability.

This feature enables you to choose which BRD you want the system to use to calculate the Social Security legal benefits for the employee during an absence event relapse, either the initial BRD or the new BRD.

PeopleSoft Enterprise Global Payroll for Spain delivers four variables, one for each absence type, to direct the system how to calculate the BRD when an employee has a relapse absence event for a temporary disability. The following table describes the variables:

Variable	Description
CLI VR RECAIDA IT	This variable indicates to the system how to calculate the BRD for Social Security legal benefits in relapse cases for non-work-related injury or common disease (IT).
CLI VR RECAIDA AT	This variable indicates to the system how to calculate the BRD for Social Security legal benefits in relapse cases for work-related injury or occupational disease (AT/EP).
CLI VR RECAIDA MAT	This variable indicates to the system how to calculate the BRD for Social Security legal benefits in relapse cases for maternity.
CLI VR RECAIDA RE	This variable indicates to the system how to calculate the BRD for Social Security legal benefits in relapse cases for risk during pregnancy.

The default value of these variables is A (meaning previous, anterior), which calculates the BRD by dividing the amount of the worker's contributory base for the month prior to the original begin date of the disability by the number of days to which the contribution refers. To calculate the BRD with the daily base related to the month before the last absence instance, you must change the value of the variable to N (meaning new, nuevo) on the Definition page of the Variables component. To access this page, select Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Elements, Supporting Elements, Variables.

The system uses these variables in the SS FM BRD RECAIDA formula to calculate the Social Security legal benefits for relapse cases. Depending on the variables value, the system uses either the initial BRD or the new BRD in the calculation.

Viewing Delivered Absence Elements

This section discusses:

Absence entitlements.
Absence types.
Absence takes.
Absence process list.

Absence Entitlements

This table lists the delivered absence entitlements in PeopleSoft Enterprise Global Payroll for Spain.

Absence Entitlement	Description
VACACIONS	Vacations: The annual entitlement is defined in the Contract Data table. The default vacation entitlement is provided from the Labor Agreement level. You can use the default or override it on the Contract Data page. A portion is assigned by corresponding days according to pay periods (1/365 of the total entitled days for payees with a daily pay frequency, 1/360 of the total entitled days for payees with a monthly pay frequency). This portion is 1/366 in a leap year. The system retrieves the vacation entitlement data using the GEN AR PUESTO TRBJ array. The accumulator AUS AC VAC ANOANT stores vacation not taken at the end of the year and is generated during December's payroll process. Depending on your company's vacation policy, you should add the value of this accumulator to the affected elements for the new year.
PERM PAGADS	Additional paid time off (PTO): The additional PTO entitlement is for the entire year (or the proportional part of the year for new hires) given at the beginning of the year. Entitled days are stored in the Labor Agreement table, and the system retrieves the additional PTO data using the GEN AR CONVENIO array. PTO that is not taken by the end of the year is lost.

See Also

Defining Absence Entitlement Elements

Absence Types

The absence type is used to categorize the absence take and define the effect on payroll. This table lists the delivered absence types in PeopleSoft Enterprise Global Payroll for Spain:

Absence Type	Description
ABS	Unpaid absence
ACC	Industrial accident
DIS	Temporary disability
LEG	Legal custody
MAT	Maternity
OTH	Other
RSK	Pregnancy risk
VAC	Vacation

Absence Takes

This table lists the delivered absence takes in PeopleSoft Enterprise Global Payroll for Spain and the absence type associated with each absence take:

Absence Take	Absence Type	Description
AT/EP	ACC	Work related injuries
AT/EP PRORROGADA	ACC	Extended work related injuries
AUSENCIA EDUCACION	ABS	Leave of absence for education
CIERRE PATRONAL	ABS	Legal lockout
CRGO PBLICO OBLIG	OTH	Holding public office (obligatory)
CRGO PBLICO RPRSTV	OTH	Holding public office
CURSOS PRENATALES	OTH	Leave for attendance at prenatal classes
EXAMENES	OTH	Leave for going to exams
EXCEDENCIA FORZOSA	ABS	Forced extended leave of absence
EXCEDENCIA VOLUNTR	ABS	Voluntary extended leave of absence
FORMACION	OTH	Leave for training
FZA MAYOR TEMPORAL	ABS	Temporary circumstances (temporal force majeure)
GUARDA LEGAL	LEG	Legal custody (reduction in the timetable)
HUELGA POR DIAS	ABS	Strike (by day)
HUELGA POR HORAS	ABS	Strike (by hours)
IT	DIS	Temporary disability
IT PRORROGADA	DIS	Extended temporary disability
JORNADA REDUCIDA	LEG	Reduction of timetable for a particular interest
LACTANCIA	OTH	Leave for lactation
LIBERACION SINDCAL	OTH	Leave for doing union activities
MATERNIDAD	MAT	Maternity
MATERNIDAD PARCIAL	MAT	Partial maternity
MATRIMONIO	OTH	Leave for marriage
NACIMIENTO HIJO	OTH	Birth of own son
PARIENTES	OTH	Death, accident, or serious illness of relative (blood or affinity relation to the second degree)
PATERNIDAD	MAT	Paternity
PATERNIDAD PARCIAL	MAT	Partial paternity
PERM NO PAGADO HRS	ABS	Unpaid time off (by hours)
PERMISO DEBER	OTH	Leave for public and personal duty
PERMISO EDUCACION	ABS	Permission for education.
PERMISO NO PAGADO	ABS	Leave for own matters (unpaid)
PERMISOS PAGADOS	OTH	Paid time off (PTO)
PRIVACION LIBERTAD	ABS	Deprivation of freedom (while no condemnatory sentence applies)
RAZON TECNC/ECONMC	ABS	Economic or technical reason
RIESGO EMBARAZO	RSK	Risk during pregnancy
RIESGO LACTANCIA	RSK	Risk during lactancy
SUSPENSION	ABS	Suspension without pay and work
TRASLADO	OTH	Relocation (with or without residence change)
VACACIONES	VAC	Vacations

Note. For Guarda Legal and Jornada Reducida absence takes, the percentage of reduction must be specified in the EVENT CONFIG1 field as a decimal (percentage of reduction in decimals), for example, 50% = 0.5 and 40% = 0.4.

For the Maternidad Parcial and Paternidad Parcial absence takes, the nonworking number of hours must be specified in the Partial Hours field, and you must ensure that you check it for all days following the Details link.

For the Guarda Legal Maternidad Parcial, and Paternidad Parcial absence takes, the system automatically generates segmentation triggers for the begin and end dates. The triggers are defined for the GPES_ABS_TRIGR1 and GPES_ABS_TRIGR2 tables.

See Segmentation Triggers.

Note. Absence take rules use earnings and deduction elements, elements that retrieve units for positive input, and elements that retrieve percent for positive input. The user-defined field system elements TAKE CONFIG1 through TAKE CONFIG4 are used in each of the absence take rule definitions.

Note. Use the AT/EP PRORROGADA and IT PRORROGADA absence takes only for the period of time after the twelve months allowed for the AT/EP and IT absence takes, respectively.

See Also

Defining Absence Take Elements

Defining User-Defined (TAKE CONFIG) Fields

Absence Process List

This table lists the delivered process list used in absence processing:

Process List	Description
ABSENTISMO PR	Contains the six delivered sections (AUS SE INICIO, AUS SE HORAS, AUS SE DIAS NO SS , AUS SE DIAS SS, AUS SE PROCESO and AUS SE GEN PI). This process list combines the entitlement and take processes.

Use ABSENTISMO PR as is, modify the list to meet your needs, or create your own process lists for absence processing.

Note. The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Spain. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.