PeopleSoft Enterprise Global Payroll for Germany 9.1 PeopleBook

Managing DEUEV

This chapter provides an overview of Data Entry and Transfer Ordinance (DEUEV) processing and the DEUEV reporting process, and discusses how to:

Set up DEUEV processing.
Enter employee data relevant to DEUEV.
Run the DEUEV report process.
Check the DEUEV process.
Monitor the DEUEV processing status.
Change DEUEV processing currency.
Start and terminate the DEUEV system.
View DEUEV reported events.
Transfer DEUEV report data to disk or tape.

Understanding DEUEV Processing

As an employer, you have a statutory requirement to report to social insurance providers all the business events that are relevant to your employees in accordance with the Data Entry and Transfer Ordinance (DEUEV). Global Payroll for Germany gives you tools for meeting all DEUEV reporting requirements. It tracks reportable business events, enables you to view events, and produces necessary DEUEV reports and data files.

To automatically generate reports and route them to the social insurance providers in accordance with DEUEV statutes, your organization must be certified by your DEUEV provider.

Global Payroll for Germany prepares DEUEV reports for the following entities:

Statutory health insurance providers

These organizations route some reported data to the retirement insurance providers and the German Federal Employment Office (BA). Data includes earnings subject to social insurance contributions, which is used as the basis for determining employee and employer contributions and employee entitlement to health insurance.
Pension insurance providers

The Federal Insurance Office for Salaried Employees (BFA) and the Regional Social Insurance Board (LVA) require information about the period of employment and insurance contributions to calculate an employee's retirement entitlements.
The Employment Office

The Employment Office requires employment data (including type of job, contribution totals for unemployment insurance, and actual employment time) so that it can distinguish between employment and unemployment, calculate entitlement for unemployment benefits, and analyze and regulate the labor market.

The DEUEV Reporting Process

The steps for the DEUEV reporting process are:

Make sure your system is properly set up for DEUEV processing.

Set up name prefixes and suffixes, DEUEV nationalities, and pay groups for DEUEV participation. You must know all business events that initiate a DEUEV process.
Enter employee data that is relevant to DEUEV.

Such data entry as a name or address change triggers a DEUEV process.
Run the DEUEV daily, monthly and report process.
Audit DEUEV reports run previously by viewing DEUEV reported events.

You can make corrections to the data and rerun the reports.
Transfer the DEUEV report data to disk or tape.
Submit data files to a DEUEV provider.

You submit a disk or tape to the provider, who can route some of the data to other social insurance providers.

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Germany. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Setting Up DEUEV Processing

Use the Pay Groups DEU (GPDE_AL_PAYGROUP) component to set up DEUEV processing.

This section discusses how to:

Set up name prefixes and suffixes.
Set up DEUEV nationalities.
Set up a pay group for DEUEV participation.
View DEUEV business events definitions.
View a table of DEUEV business events.
View report reasons and descriptions.

Note. The definition of report records, basic name prefixes and suffixes, and nationalities is set up and maintained by PeopleSoft.

Pages Used to Set Up DEUEV Processing

Page Name	Definition Name	Navigation	Usage
Pay Groups DEU - DEUEV Data	GPDE_AL_PAYGROUP1	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Pay Groups DEU, DEUEV Data	Specify employees, by pay group, who participate in DEUEV reporting processes.
Define Business Evnt DEUEV DEU (Define Business Events DEUEV DEU)	GPDE_DV_EVTREC	Global Payroll & Absence Mgmt, Social Security / Insurance, Define Business Evnt DEUEV DEU, Define Business Evnt DEUEV DEU	View definitions of business events that initiate a DEUEV process.

Setting Up Name Prefixes and Suffixes

Set up name prefixes and suffixes on a series of pages available in the Foundation Tables menu.

See Also

Setting Up Additional Name Information

Setting Up DEUEV Nationalities

The Nation DEUEV Table, which is maintained by PeopleSoft, stores nationality codes specified by the German DEUEV Directive. These codes regulate how data is to be provided to the German social insurance administration by companies doing business in Germany.

All the nationality codes that are applicable for DEUEV participation are located in the Nation DEUEV Table, which is set up and maintained by PeopleSoft.

See Also

Entering German Nation DEUEV Codes

Setting Up a Pay Group for DEUEV Participation

Access the Pay Groups DEU - DEUEV Data page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Pay Groups DEU, DEUEV Data).

You use pay groups to specify employees who participate in DEUEV reporting processes. Use the Participation field on the DEUEV page of the Pay Group component to designate whether, and in which form, the members of a pay group are to participate.

Participation

If a pay group does not participate in the DEUEV reporting processes, select No Participation. Business events are not recorded for the employees of the pay group, and no reports are prepared.

To create and submit reports at regular intervals for a pay period, select Normal.

If a pay group requires immediate reports for a group of employees (for example, construction, fairground, or transport workers), then select Immediate Notification. Reports that must be submitted to the social insurance providers are created immediately and submitted to the respective offices.

Viewing DEUEV Business Events Definitions

Access the Define Business Evnt DEUEV DEU page (Global Payroll & Absence Mgmt, Social Security / Insurance, Define Business Evnt DEUEV DEU, Define Business Evnt DEUEV DEU).

Warning! PeopleSoft maintains DEUEV business event data. Do not update this data.

Business Event Type	Displays the business event type that you entered to access this page.
Empl Status (employee status)	Displays the status assigned to employees after the report identified in the Report Type field is generated. Values are: Active, Term (terminated), and Unchanged. Do not change the value in this field.
Frequency	Displays how often the system processes the event: Daily or Monthly. Do not change the value in this field.
DEUEV Applic (DEUEV application)	Select the application that handles this business event. Options are Annual Run, Currency, Day Run, End, Month Run, Online, and Start.
Reporting Reason	Displays a number that identifies the reason for the report.
Report Type	Displays a code that identifies the type of report that is generated when this event occurs. Do not change the value in this field.

DBME, DBNA, DBGB, DBAN, DBEU, DBSO, and DBUV represent the types of data that can appear in DEUEV reports. A check mark identifies the data to be included in the report.

The system includes DSME (report identification data) for every business event.

DBME	Reason for the report.
DBNA	Employee's name.
DBGB	Employee's birth date.
DBAN	Employee's address.
DBEU	Employee's European social insurance number.
DBSO	If selected, this check box indicates that the report is to be created immediately and submitted to the social insurance provider's respective offices. This selection applies only when generating reports for pay groups that are defined with a DEUEV participation type of Immediate Notification.
DBUV	Data building block to the accident insurance.

Note. The DBEU data elements exist only for employees in European Union countries.

Warning! Do not change the settings for Frequency, Reporting Reason, or EE Status. PeopleSoft maintains the appropriate values for these fields.

Viewing Report Reasons and Descriptions

Viewing the Table of DEUEV Business Events

All valid DEUEV business events are listed in the DEUEV Business Events Table, which is exclusively set up and maintained by PeopleSoft.

This table lists stored business events:

Event Type	Report Reason	Report Type	Event	Description	DEUEV Application	Data Elements
1	10	ANM	Registration of new hire	Employee is a new hire.	Daily run	DBME DBNA, DBAN
2	10	ANM	Registration of change to employment subject to social insurance	Employee was already hired but is only now subject to social insurance contributions.	Monthly run	DBME DBNA, DBAN
3	13	ANM	Registration in accordance with Withdrawal 13 or 14	Continuation of normal employment following unpaid leave longer than 1 month (unpaid vacation, strike, etc).	Daily run	DBME DBNA, DBAN
4	10	ANM	Rehire	Employee was employed in this company and is rehired.	Daily run	DBME DBNA, DBAN
5	10	ANM	Registration when hired without SI number	The SI number is unknown.	Daily run	DBME DBNA, DBGB DBAN, DBEU
6	10	ANM	Registration of low-income earner	For briefly employed workers, seasonal workers, and low-income earners.	Daily run	DBME DBNA, DBAN
7	10	ANM	Registration of low-income earner without SI number	The SI number is unknown.	Daily run	DBME DBNA, DBGB DBAN, DBEU*
9	13	ANM	System start	The employee group is entered in the payroll system.	System start	DBME DBNA, DBAN
11	30	ABM	Withdrawal at termination	Termination of employment.	Daily run	DBME
12	30	ABM	Withdrawal for change of employment not subject to social insurance contributions	Employee must no longer pay mandatory social insurance.	Monthly run	DBME
13	34	ABM	Withdrawal and vacation/strike	For interruptions longer than 1 month.	Daily run	DBME
14	35	ABM	Withdrawal for lawful strike, lockout	For interruptions longer than 1 month.	Daily run	DBME
15	49	ABM	Withdrawal because of death	Employee dies during normal employment situation.	Daily run	DBME
16	30	ABM	Withdrawal of low-income earner	Termination of employment.	Daily run	DBME
19	36	ABM	System end	Payroll accounting system changes.	System close	DBME
21	32	ABM	Change in contribution category		Monthly run	DBME
	12	ANM				DBME, DBNA, DBAN
22	31	ABM	Change of SI provider	Change of SI provider.	Monthly run	DSME, DBME
	11	ANM	Change of SI provider		Monthly run	DSME, DBME, DBNA, DBAN
23	33	ABM	Change of SI region		Monthly run	DSME, DBME
	13	ANM	Change of SI region		Monthly run	DSME - DBME - DBNA - DBAN
24	33	ABM	Change from education relation	Change from an internship or apprenticeship to regular employment.	Monthly run	DSME - DBME
	13	ANM	Change from education relation	Change from an internship or apprenticeship to regular employment.	Monthly run	DSME - DBME - DBNA - DBAN
25	33	ABM	Change to old-age part time	Change to regular employment.	Monthly run	DSME, DBME
	13	ANM	Change to old-age part time	Change to regular employment.	Monthly run	DSME - DBME - DBNA - DBAN
26	30	ABM	Change of insignificance	Change from insignificant employment to regular employment.	Monthly run	DSME, DBME
	10	ANM	Change of insignificance	Change from insignificant employment to regular employment.	Monthly run	DSME - DBME - DBNA - DBAN
27	33	ABM	Change of employee category		Monthly run	DSME, DBME
	13	ANM	Change of employee category		Monthly run	DSME - DBME - DBNA - DBAN
28	36	ABM	Begin/end of insignificant employment		Monthly run	DSME, DBME
	13	ANM	Begin/end of insignificant employment		Monthly run	DSME - DBME - DBNA - DBAN
29	32	ABM	Change in contribution category		Monthly run	DBME
	12	ANM				DBME, DBNA, DBAN
31	51	UNT	Interruption due to illness	If more than 1 pay period social insurance gross = 0.	Monthly run	DSME, DBME
32	52	UNT	Interruption due to maternity leave	If more than 1 pay period social insurance gross = 0.	Monthly run	DBME
33	53	UNT	Interruption due to national service	Civilian, military service, military training longer than 3 days.	Monthly run	DBME
41	54	SON	One-time payment	Earnings during an interruption.	Monthly run	DBME
42	55	SON			Monthly run	DBME
43	55	SON			Monthly run	DBME
44	56	SON			Monthly run	DBME
51	60	AEN	Change in name	Employee data.	Online	DBNA
52	61	AEN	Change in address	Employee data.	Online	DBAN
53	63	PIN	Change in nationality	Employee data.	Online
54	62	AEN	Change in employee ID	Optional; not currently implemented.	Online	DSME
55	36	ABM	Currency change	Payroll currency change.	Currency	DBME
	13	ANM	Currency change	Payroll currency change	Currency	DBME, DBNA, DBAN
60	50	JAH	Annual report	Reports earnings otherwise unreported for the year-end close.	Monthly run	DSME
70	91	KON	Control report	Alternative if social insurance card not received.	Daily run	DSME, DBME
80	92	SOF	Immediate report	Required for employees in construction and other industries.	Daily run	DBNA, DBAN, DBSO
81	13	ANM	Change of employee category		Daily run	DBME, DBNA, DBAN
82	33	ABM			Daily run	DBME
83	13	ANM			Daily run	DBME, DBNA, DBAN
98	56	SON			Monthly run	DBME
99			Return after interruption	End of an interruption, internal remark.	Monthly run

Viewing Report Reasons and Descriptions

This table lists officially relevant report reasons and a description of each:

Report Reason	Description
Registrations
10	Registration due to hire.
11	Registration due to change in health insurance provider.
12	Registration due to change in contribution category.
13	Registration due to other reasons, such as changes in employment record number.
13	Registration after unpaid leave or strike longer than 1 month, in accordance with § 7 Sec. 3 Sec. 1 Social Security Code IV (SGB IV).
13	Registration due to change in East/West state without changing health insurance provider.
13	Registration due to change in payroll system (optional).
13	Registration due to change in employee category code without changes in contribution category.
13	Registration due to currency change during a calendar year.
Withdrawals
30	Withdrawal due to termination.
31	Withdrawal due to change in health insurance provider.
32	Withdrawal due to change in contribution category.
33	Withdrawal due to other reasons, such as changes in employment.
34	Withdrawal due to change to employment subject to social insurance contributions after an interruption longer than 1 month.
35	Withdrawal due to strike of longer than 1 month.
36	Change in payroll system (optional).
36	Currency change during a calendar year.
40	Simultaneous registration and withdrawal due to termination of employment.
49	Withdrawal due to death.
Annual report, interruption report, other earnings report
50	Annual report.
51	Interruption report due to drawing pay benefits or entitlement to them.
52	Interruption report due to maternity leave.
53	Interruption report due to mandatory national service.
54	Report of a one-time work payment (special report).
Change reports (apply only to data transfer)
60	Change in name.
61	Change in address.
62	Change in file number or employee ID (optional).
63	Change in nationality.
Other reports (apply only to data transfer)
91	Control report.
92	Immediate report.

Entering Employee Data Relevant to DEUEV

When you enter or update certain types of employee data, job data, and social insurance data, the system recognizes whether the data is relevant to DEUEV and creates a trigger for DEUEV processing.

This section discusses types of changes that create triggers.

Enter and update employee data.
Enter job data.
Enter social insurance data.

Entering and Updating Employee Data

When you make the following employee data changes or entries in PeopleSoft Human Resources, Global Payroll automatically creates a trigger that generates a reportable business event:

Name change

Changing an employee's name on the Personal Data - Name page causes the system to record business event 51 (change in name).
Address change

Entering an address change on the Personal Data - Address page causes the system to record business event 52 (change in address).
Date of birth and nationality

Enter the employee's nationality and date of birth on the Personal Data - Eligibility/Identity page. For foreign employees from European Union member countries who are hired without a social insurance number, enter the place of birth. The system automatically records business event 53 when you save entries or changes to the Personal Data - Eligibility/Identity page.

Entering Job Data

To establish data for a DEUEV report, change these values in the Work Location and Payroll pages:

Employment information

The system recognizes the business event for the selected employee depending on the selection in the Action/Reason field on the Work Location page.
Payroll data

On the Payroll page, select the pay group in which to report employee data to the social insurance provider. You specify an employee's DEUEV participation via the pay group.

See Also

Viewing Report Reasons and Descriptions

Entering Social Insurance Data

Record employee data for all types of social insurance (health, nursing care, pension, unemployment) on the pages in the Social Insurance component. This data is required for creating DEUEV reports.

See Also

Managing Social Insurance

Running the DEUEV Report Process

This section discusses how to:

Run a DEUEV daily run process.
Run a DEUEV monthly run process.
Run a DEUEV reporting data generation process.

Pages Used to Run the DEUEV Report Process

Page Name	Definition Name	Navigation	Usage
Run Daily DEUEV DEU	GPDE_DV_RUN_DAY	Global Payroll & Absence Mgmt, Social Security / Insurance, Run Daily DEUEV DEU, Run Daily DEUEV DEU	Run the daily DEUEV process.
Run Monthly DEUEV DEU	GPDE_DV_RUN_MON	Global Payroll & Absence Mgmt, Social Security / Insurance, Run Monthly DEUEV DEU, Run Monthly DEUEV DEU	Run the monthly DEUEV process.
DEUEV Report Generation DEU	GPDE_DV_RUN_REP	Global Payroll & Absence Mgmt, Social Security / Insurance, DEUEV Report Generation DEU, DEUEV Report Generation DEU	Run the DEUEV reporting data generation process.

Running a DEUEV Daily Run Process

Access the Run Daily DEUEV DEU (Global Payroll & Absence Mgmt, Social Security / Insurance, Run Daily DEUEV DEU, Run Daily DEUEV DEU).

Select a Calendar Group ID value from which to report and complete the From Date, To Date, and As Of Date fields. The purpose of the daily run is to detect DEUEV- related events, which do not depend on payroll results.

For the From Date, use the reference date for the start of the processing, which is normally the date of the system start event. The To Date is the end of the relevant period, usually the end of the month. The As Of Date is the date from which you look at the period, which is usually the first day of the next period.

Running a DEUEV Monthly Run Process

Access the Run Monthly DEUEV DEU page (Global Payroll & Absence Mgmt, Social Security / Insurance, Run Monthly DEUEV DEU, Run Monthly DEUEV DEU).

Select a Calendar Group ID value from which to report. The purpose of the monthly run is to detect events that depend on payroll results.

Running a DEUEV Reporting Data Generation Process

Access the DEUEV Report Generation DEU page (Global Payroll & Absence Mgmt, Social Security / Insurance, DEUEV Report Generation DEU, DEUEV Report Generation DEU ).

Select a Calendar Group ID value from which to report and complete the From Date and To Date fields. The purpose of this process is to combine and evaluate the results of the daily, monthly, and other runs. The information is processed. It generates messages for the social insurance providers in the database. After running this process, you can view the results in the statistics pages. This data will be transferred to disk in a later step.

For the From Date, use the reference date for the start of the processing, which is normally the date of the system start event. The To Date is the end of the relevant period, which is usually the end of the month.

Checking the DEUEV Process

This section discusses how to:

View recorded triggers.
View reportable DEUEV reports.
View reportable DEUEV report data.
Enter selection criteria for DEUEV reports.
View DEUEV record statistics.

Pages Used to Check DEUEV Processing

Page Name	Definition Name	Navigation	Usage
DEUEV Triggers DEU	GPDE_DV_TRIGGER	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Triggers DEU, DEUEV Triggers DEU	View business events that have created triggers for a particular employee.
DEUEV Reportable Events DEU - Reports	GPDE_DV_DSME_SO	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reportable Events DEU, Reports	View reports that you would generate due to current business events.
DEUEV Reportable Events DEU - Report Data	GPDE_DV_DBME_SO	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reportable Events DEU, Report Data	View report data that you would generate due to current business events.
DEUEV Statistics DEU - Parameter Entry	GPDE_DV_DSME_DW	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Parameter Entry	Enter selection criteria for a report. You can view a selection of the DEUEV reports for an individual employee or all employees.
DEUEV Statistics DEU - Valid Registratio (Registration)	GPDE_DV_DSME_ST_A	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Valid Registratio	View registration statistics for records that you selected on the DEUEV Statistics - Parameter Entry page.
DEUEV Statistics DEU - Earnings Reportin (Reporting)	GPDE_DV_DSME_ST_E	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Earnings Reporting	View earnings reporting statistics for records that you selected on the DEUEV Statistics - Parameter Entry page.
DEUEV Statistics DEU - Registration Erro (Error)	GPDE_DV_DSME_ST_F	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Registration Erro	View registration error statistics for records that you selected on the DEUEV Statistics - Parameter Entry page.
DEUEV Statistics DEU - Name Reporting	GPDE_DV_DSME_ST_N	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Name Reporting	View name reporting statistics for records that you selected on the DEUEV Statistics - Parameter Entry page.
DEUEV Statistics DEU - Canceled Registra (Registration)	GPDE_DV_DSME_ST_O	Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Canceled Registra	View canceled registration statistics for records that you selected on the DEUEV Statistics - Parameter Entry page.

Viewing Recorded Triggers

Access the DEUEV Triggers DEU page (Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Triggers DEU, DEUEV Triggers DEU).

The system creates DEUEV reports based on business events that you have recorded. You can view reports but not change them, so we recommend that you check the business events on this page before creating reports.

RVNR	Displays the employee's pension insurance number.
Business Event Type	Displays the number of the business event.
Event Effective Date	Displays the date when the business event occurred.
Description	Displays a description of the business event.

Viewing Reportable DEUEV Reports

Access the DEUEV Reportable Events DEU - Reports page (Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reportable Events DEU, Reports).

The system compares the current (reportable) events with previously reported events to make corrections or cancellations.

Reason	Displays the reason for the report.
Event Type	Displays a description of the event.
Effdt (effective date)	Displays the date when the event occurred.
Cancel	This check box is selected if a cancellation occurred.
Empl Category (employee category)	Displays the employee category.
SI Provider Nbr (social insurance provider)	Displays the provider number of the social insurance provider.
ER Number (employer number)	Displays the employer ID.
Nationality Key	Identifies the payee's nationality.
DBME	This check box is selected if the element DBME (report reason) is a component of the report.
DBNA	This check box is selected if the element DBNA (name) is a component of the report.
DBGB	This check box is selected if the element DBGB (birth date) is a component of the report.
DBAN	This check box is selected if the element DBAN (address) is a component of the report.
DBEU	This check box is selected if the element DBEU (EU social insurance number) is a component of the report.
DBSO	This check box is selected if the element DBSO (immediate report) is a component of the report.
DBUV	Data building block to the accident insurance.
Frequency	Displays the frequency of the report: D for daily or M for monthly.
Reporting Date	Date when the report was copied to a disk or tape.
Report Type	Report type (Registration, Withdrawal, Change Report, Annual Report, Control Report, Immediate Report). Values are: JAH: annual report. ANM: registration. ABM: withdrawal. AEN: change report. KON: control report. SOF: immediate report.
Status	Report status. Values are: A: Valid registration. E: Valid earnings reporting. F: Registration error. N: Valid name reporting. O: Cancelled registration.
Current DEUEV Run	Displays the sequence number issued by the system for the run.

Viewing Reportable DEUEV Report Data

Access the DEUEV Reportable Events DEU - Report Data page (Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reportable Events DEU, Report Data).

Reason

Displays the reason for the report.

Effdt (effective date)

Date when the event occurred.

Cancel

Selected if a cancellation has occurred.

Control

Selected if this is a control report.

Begin Date and End Date

Begin and end dates of the reporting period.

Number of Days

Contains a value if the report is simultaneously a registration and a withdrawal report that concerns a low-income earner.

Amount

Amount of reportable pay.

Contrib Group (contribution group)

Contribution group of the employee.

Activity Keys

This value is provided using the BA-Code, Position in Job, and Education fields as defined in the employee SI setup.

Region

Region of the employee's DEUEV provider. Values are West and Ost.

Multi Employ (multiple employment)

Selected if the employee has multiple employments.

Current DEUEV Run

The sequence number issued by the system for the run.

Entering Selection Criteria for DEUEV Reports

Access the DEUEV Statistics DEU - Parameter Entry page (Global Payroll & Absence Mgmt, Absence and Payroll, Review Absence/Payroll Info, DEUEV Statistics DEU, Parameter Entry).

Selection Criteria

When you enter selection criteria besides the employee ID, the system sorts the report data according to the criteria you enter.

ID	To see statistics for an employee, enter the employee ID.
Empl Record (employee record number)	To see statistics for a particular job, enter the employee record number.
Effdt (effective date)	Enter the effective date.
Reason	Select the report reason.
Current DEUEV Run	Enter the number of the DEUEV run for which you want to see processing results.
Cancel	Enter Y to select all cancelled messages or N to ignore the cancelled messages.
Event Type	Select the type of event for which you want to see statistics.
Datetime Created	Select the date when the process was run.
Report Type	Select the type of report for which you want to see statistics.
No Reporting Date	Select the messages that have no reported date yet (messages that have not yet been written to disk).
RVNR	Select the pension insurance number of the employee.
ER SI Number (employer social insurance number)	Select the employer's social insurance number as defined on the Pay Entity Location DEU page.
SI Provider (social insurance provider)	Select the name of the primary social insurance provider.
Provider	Select the number of the employer's SI provider.
Empl Category (employee category)	Select the employee category.
Nationality Key	Select the nationality code.
Frequency	Select MON to view messages from the monthly runs and DAY to view messages from the daily runs only.
Status	Select the status of the statistics you want to review. Values are: A: Valid registration. E: Valid earnings reporting. F: Registration error. N: Valid name reporting. O: Cancelled registration.
Reporting Date	Select the date when the disk was created and closed.
Calendar Group ID	Enter the calendar group ID for which you want to review statistics.

Viewing DEUEV Record Statistics

Access any of these pages to view record statistics:

DEUEV Statistics DEU - Valid Registration.
DEUEV Statistics DEU - Earnings Reporting.
DEUEV Statistics DEU - Registration Error.
DEUEV Statistics DEU - Name Reporting.
DEUEV Statistics DEU - Canceled Registration.

See Also

Viewing DEUEV Reported Events

Monitoring the DEUEV Processing Status

This section lists the page used to monitor the DEUEV processing status.

Use the DEUEV Process Status DEU component to monitor the DEUEV processing status.

Page Used to Monitor the DEUEV Processing Status

Page Name	Definition Name	Navigation	Usage
DEUEV Process Status DEU	GPDE_DV_PRCS_ST	Global Payroll & Absence Mgmt, Absence & Payroll Processing, Review Absence/Payroll Info, DEUEV Process Status DEU, DEUEV Process Status DEU	Check the status of DEUEV processing. This page shows the type of run selected and lists pertinent data about the run.

Changing DEUEV Processing Currency

This section lists the page used to change DEUEV processing currency.

Use the Change Currency DEUEV DEU component to change the DEUEV processing currency.

Page Used to Change DEUEV Processing Currency

Page Name	Definition Name	Navigation	Usage
Currency Change DEUEV DEU	GPDE_DV_RUN_CUR	Global Payroll & Absence Mgmt, Social Security/Insurance, Change Currency DEUEV DEU, Currency Change DEUEV DEU	Change the DEUEV processing currency by completing the Calendar Group and As Of Date fields.

Starting and Terminating the DEUEV System

This section discusses how to:

Start the DEUEV system.
Terminate the DEUEV system.

Pages Used to Start and Terminate the DEUEV System

Page Name	Definition Name	Navigation	Usage
Start System DEUEV DEU	GPDE_DV_RUN_STA	Global Payroll & Absence Mgmt, Social Security/Insurance, Start System DEUEV DEU, Start System DEUEV DEU	Start the DEUEV system by completing the Calendar Group and As Of Date fields.
Terminate System DEUEV DEU	GPDE_DV_RUN_END	Global Payroll & Absence Mgmt, Social Security/Insurance, Terminate System DEUEV DEU, Terminate System DEUEV DEU	Terminate the DEUEV system by completing the Calendar Group and As Of Date fields.

Starting the DEUEV System

Access the Start System DEUEV DEU page (Global Payroll & Absence Mgmt, Social Security/Insurance, Start System DEUEV DEU, Start System DEUEV DEU).

You have to run the system start process before instituting the DEUEV system. The process generates the initial registrations for all employees who are contained in the pay groups of the specified calendar group.

Terminating the DEUEV System

Access the Terminate System DEUEV DEU page (Global Payroll & Absence Mgmt, Social Security/Insurance, Terminate System DEUEV DEU, Terminate System DEUEV DEU).

The system end process generates the required final withdrawals for all employees in the specified calendar group.

Viewing DEUEV Reported Events

This section provides an overview of the DEUEV Reported Events DEU component and lists the pages used to view DEUEV reported events.

Understanding the DEUEV Reported Events DEU Component

After creating the report data, you can view the DEUEV reported events. View newly created and existing reports that were transferred to a data file through the pages in the DEUEV Reported Events component.

Use the DEUEV Reported Events DEU component to:

View all reports that contain DSME data.
View all reports that contain DBME data.
View a payee's name and title.
View a payee's birth data.
View a payee's address information.
View a payee's EU social insurance number and birth country.
View immediate reports.

Pages Used to View DEUEV Reported Events

Page Name	Definition Name	Navigation	Usage
DEUEV Reported Events DEU - Reports	GPDE_DV_DSME	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, Reports	View all reports that contain DSME data.
DEUEV Reported Events DEU - Report Data	GPDE_DV_DBME	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, Report Data	View all reports that contain DBME data.
DEUEV Reported Events DEU - Name Data	GPDE_DV_DBNA	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, Name Data	View a payee's name and title as they appear in reports that contain DBNA data.
DEUEV Reported Events DEU - Birth Data	GPDE_DV_DBGB	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, Birth Data	View a payee's birth data.
DEUEV Reported Events DEU - Address Data	GPDE_DV_DBAN	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, Address Data	View a payee's address information.
DEUEV Reported Events DEU - EU SI Numbers (European Union social insurance numbers)	GPDE_DV_DBEU	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, DEUEV Reported Events DEU, EU SI Numbers	View a payee's European Union social insurance number and birth country for reports that include DBEU.

Transferring DEUEV Report Data to Disk or Tape

This section provides an overview on DEUEV report data transfers and discusses how to:

Create the DEUEV disk.
Repeat report runs.
Reject reports.

Understanding DEUEV Report Data Transfers

To transfer DEUEV report data to a disk or tape:

Access the DEUEV Disk page.
Enter the sending information.
When receiver information appears, enter the disk type, file number, and calendar group ID information.

A file is generated per receiver type. The last calculated calendar group of the sender is used for each receiver. The calendar group is not dependent on the receiver but, without a receiver, the process will not run.
Run the process.

Note. In addition, you can split the file into separate PDFs. After you click Run from the Create DEUEV File DEU page (select Global Payroll & Absence Mgmt, Social Security / Insurance, Create DEUEV File DEU), you can then click the Process Monitor link and select the DEUEV PDF file split check box. After running the processes with the split-parameter (for TX01 and DV01), you can review the certificates for the employees on the Create Certificates page (select Global Payroll & Absence Mgmt, Payee Data, Certificates DEU). The employee is also able to view this information through self-service (Self Service, Payroll and Compensation, View/Print Certificates, Print or View Certificates)..

Page Used to Transfer DEUEV Report Data to Disk or Tape

Page Name	Definition Name	Navigation	Usage
Create DEUEV File DEU	GPDE_DV_RUN_DSK	Global Payroll & Absence Mgmt, Social Security / Insurance, Create DEUEV File DEU, Create DEUEV File DEU	Transfer the report data to disk or tape.

Creating the DEUEV Disk

Access the Create DEUEV File DEU page (Global Payroll & Absence Mgmt, Social Security / Insurance, Create DEUEV File DEU, Create DEUEV File DEU).

You create reports and save data to a file at the same time. You copy reports with different frequencies to different data files.

Process Request Parameters

Calendar Group

Select the ID for the calendar group that corresponds to the DEUEV report you want to transfer to a disk or tape.

File Number

Sequence number of the file for a provider. This number is handled automatically for each receiver and is incremented each time you run the process with the DEUEV Close option selected.

DEUEV Close

When you select the DEUEV Close check box and click the Run button, the system processes the reports.

The record is then considered as reported. The report files you created can be transferred to disk or tape.

Warning! Do not select this option until you are satisfied with the data. As long as this field is deselected, you can rerun the process and check the results.

Deuev Sender

Select the provider ID of the employer.

Deuev Receiver

Select the provider ID of the receiver (Social Insurance provider).

Repeating Report Runs

After you run the DEUEV reports, check them for completeness and ensure that the reported data is correct. If you discover that the reports are incomplete or contain incorrect data, make the necessary corrections and rerun the reports.

Rejecting Reports

If a data file contains faulty reports (for example, a data element is missing), the DEUEV provider rejects the file. The data in the file is considered unreported, and you must recreate it. An error protocol identifies the type of error. You must determine the cause of the error, such as inconsistencies in the file information, and correct the problem.

Mark the rejected reports as faulty by opening the panel DEUEV Reported Events and setting the status of the rejected report to F. This setting means that the system handles it as if it did not exist. In the next DEUEV run, the report is recreated in accordance with the corrections and then sent to the receiving office.