Tracking Time Data

This chapter provides an overview of time data rules and discusses how to:

• Prepare to enter time data.

• Enter time data.

• Report time data.

Understanding Time Data Rules

The delivered rules for processing time data satisfy Japanese statutory and business requirements. This section discusses:

• Overtime and absence time variables.

• Paid time off (PTO).

• Delivered elements.

Overtime and Absence Time Variables

Global Payroll for Japan delivers variables for entering various types of overtime and absence. If your organization tracks additional types of overtime or absence, you can create additional variables.

In each pay period, enter the time data for each employee prior to running payroll.

See Also

Entering Time Data

PTO

Following is a summary of the rules regarding PTO entitlement, carryover, and take.

PTO Entitlement

PTO entitlement rules are:

• The PeopleSoft system provides a set of variables and formulas for a schedule of entitlement.

  You can redefine the delivered elements and add additional variables and formulas to accommodate the entitlement schedule in your organization.

• October is the delivered value for the month when PTO is entitled.

  You can redefine this variable or override the value at the pay entity, pay group, or payee level.

PTO Carryover

PTO carryover rules are:

• Accumulators separately track balances of PTO that was earned in the previous and current years.

• An expiration indicator variable (AO VR PTO EXP FLAG ) determines whether unused PTO in the previous year is expired when PTO is carried over.

  The delivered value is Yes; unused previous year PTO is expired at the time of PTO entitlement.

  • If the value of the variable is Yes, unused PTO in the previous year is deleted (expired) and only the current year's unused PTO is carried into the new entitlement period as previous year unused PTO.

  • If the value of the variable is No, unused PTO in the previous year is accumulated with the current year's unused PTO, and both are carried into the new entitlement period as previous year unused PTO.

PTO Take

A priority indicator variable (AO VR PR PRI FLAG) determines whether to first take the current year PTO or PTO carried over from entitlement in the previous year. The delivered value is set to take PTO entitled in the previous year first. You can redefine the delivered value or override the value at the pay entity or pay group level.

Viewing Delivered Elements

The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Japan. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

See Also

Understanding How to View Delivered Elements

Preparing to Enter Time Data

You must configure the delivered variables to conform to your organization's business rules. Then you can enter time data for each employee each pay period before running payroll.

Entering Time Data

Enter employees' time data as positive input. If you're entering data for many employees, you can speed the process by using the Positive Input by Template page.

Here's how you enter time data by using templates:

1. Set up templates for entering time data on the Positive Input Template page.

   • Set up more than one template if you need more than six elements of time data.

   • Use the same templates each pay period or change them as necessary.

2. Enter time data for each employee in a pay group and calendar ID on the Positive Input by Template page.

   Associate a template with the pay group and calendar ID when you enter the page.

See Also

Working with Positive Input

Reporting Time Data

Global Payroll provides a generic report that you can configure to list time data and PTO balance for each employee.

See Also

Running Generic Global Payroll Reports for Japan